Date of dispatch of this notice: 18/11/2021
External Reference: 2021-206041
TED Reference: 2021/S 227-598335
Contract award notice
Information
Published
Contract award notice
Contract award notice
Results of the procurement procedure
Directive 2014/24/EU
Section I: Contracting authority
I.1)
Name and addresses
Road Safety Authority (RSA)
N/A
Moy Business Park
Ballina
Primrose Hill
IE
Contact person:
Procurement & Contracts Management Office
Telephone:
+353 9625130
E-mail:
pcmo@rsa.ie
NUTS code:
IE -
IRELAND
Main address:
www.rsa.ie
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/481
I.4)
Type of the contracting authority
Body governed by public law
I.5)
Main activity
Other activity:
Road Safety and Public Service Provision
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
Supply, Maintenance, and Management of RSA Fleet
Reference number:
VEAT Notice
II.1.2)
Main CPV code
50111000
-
Fleet management, repair and maintenance services
II.1.3)
Type of contract
Services
II.1.4)
Short description
Given the current climate in motor industry and the highly bespoke nature of the required vehicles, the RSA has awarded a contract for the Supply, Maintenance and Management of its Fleet to the incumbent in line with provisions of Article 32.2(b)(ii) of the Directive 2014/24/EU because the incumbent is the only supplier capable of meeting RSA requirements at this time.
Further information regarding the award of this contract is set out in this Contract Award Notice.
Further information regarding the award of this contract is set out in this Contract Award Notice.
II.1.6)
Information about lots
This contract is divided into lots:
no
II.1.7)
Total value of the procurement
Value excluding VAT:
715000.00
EUR
II.2)
Description
II.2.2)
Additional CPV code(s)
34114000
-
Specialist vehicles
50111100
-
Vehicle-fleet management services
50111110
-
Vehicle-fleet-support services
II.2.3)
Place of performance
NUTS code:
IE -
IRELAND
II.2.4)
Description of the procurement
The scope of the contract comprises ongoing supply, maintenance and management of the RSA Fleet consisting of:
• 6 x custom specification RSA Enforcement Vans;
• 1 x custom specification RSA Check It Fits Van;
• 2 x custom specification RSA ADI Motorbikes;
• 8 x custom specification RSA Driver Testing Motorbikes;
• 6 x standard fleet cars;
• Fleet Transportation services on an ‘as required basis’; and
• Vehicle Hire services on an ‘as required’ basis for various vehicle types
• 6 x custom specification RSA Enforcement Vans;
• 1 x custom specification RSA Check It Fits Van;
• 2 x custom specification RSA ADI Motorbikes;
• 8 x custom specification RSA Driver Testing Motorbikes;
• 6 x standard fleet cars;
• Fleet Transportation services on an ‘as required basis’; and
• Vehicle Hire services on an ‘as required’ basis for various vehicle types
II.2.5)
Award criteria
Criteria below
Quality criterion
-
Name:
N/A
/
Weighting:
0
Price
-
Weighting:
0
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Award of a contract without prior publication of a call for competition in the Official Journal of the European Union in the cases listed below
- The works, supplies or services can be provided only by a particular economic operator for the following reason
- absence of competition for technical reasons
Explanation
The current global shortage of microchips arising from closure of factories due to Covid-19 has seriously disrupted the supply of cars and particularly vans, resulting in huge order backlogs and delays, that are predicted to last well into 2023. This means that production of specialised vans needed by the RSA would likely experience even longer delays. In addition, the internal and external retrofitting needed for the RSA Enforcement Vans and Check-it-Fits Van would also be delayed as most of the components needed for the retrofitting are not available at the moment.
The RSA is, therefore, satisfied that a competition for this contract cannot be held at this time because no one in the market except the incumbent can supply the specialised vehicles that meet RSA requirements. The RSA is further satisfied that:
i. no reasonable alternative or substitute exists at the moment;
ii. the absence of competition is not the result of an artificial narrowing down of the parameters of the procurement. Specifically:
a. The shortage of microchips and resulting shortage of vans is not artificial;
b. The need for highly bespoke vehicles that need to be retrofitted is not artificial either – standard “off-the-shelf” vans would not meet RSA needs without retrofitting.
c. The timelines needed to source and retrofit these vehicles are not artificial – they have been determined in line with current climate and future market projections.
Overall, the RSA is satisfied that sufficient grounds exist to invoke Article 32.2.(b)ii) and award a new 3-year contract to Holden Plant Rental Ltd directly.
The RSA intends to hold a competition for this contract in 2022 and award a contract with sufficient lead in time to source and retrofit the vehicles, as required.
The RSA is, therefore, satisfied that a competition for this contract cannot be held at this time because no one in the market except the incumbent can supply the specialised vehicles that meet RSA requirements. The RSA is further satisfied that:
i. no reasonable alternative or substitute exists at the moment;
ii. the absence of competition is not the result of an artificial narrowing down of the parameters of the procurement. Specifically:
a. The shortage of microchips and resulting shortage of vans is not artificial;
b. The need for highly bespoke vehicles that need to be retrofitted is not artificial either – standard “off-the-shelf” vans would not meet RSA needs without retrofitting.
c. The timelines needed to source and retrofit these vehicles are not artificial – they have been determined in line with current climate and future market projections.
Overall, the RSA is satisfied that sufficient grounds exist to invoke Article 32.2.(b)ii) and award a new 3-year contract to Holden Plant Rental Ltd directly.
The RSA intends to hold a competition for this contract in 2022 and award a contract with sufficient lead in time to source and retrofit the vehicles, as required.
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
: yes
IV.2)
Administrative information
IV.2.1)
Previous publication concerning this procedure
Notice number in the OJ S: 2021/S 200-520770
Section V: Award of contract
Contract No: 1
Title: Supply, Maintenance, and Management of RSA Fleet
V.2)
Award of contract
V.2.1)
Date of conclusion of the contract
01/11/2021
V.2.2)
Information about tenders
Number of tenders received:
1
Number of tenders received from SMEs:
1
The contract has been awarded to a group of economic operators
:
noV.2.3)
Name and address of the contractor
Holden Plant Rentals Limited
299853
Mullinavat
Kilkenny
IE
Telephone:
+353 051898106
E-mail:
vicky@holdenplantrentals.com
NUTS code:
IE -
IRELAND
Internet address:
www.holdenplantrentals.com
The contractor is an SME : yes
V.2.4)
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
715000.00
EUR
Section VI: Complementary information
VI.4)
Procedures for review
VI.4.1)
Review body
The High Court of Ireland
High Court Central Office, Four Courts, Inns Quay
Dublin
Dublin 7
IE
Telephone:
+353 18886000
E-mail:
highcourtcentraloffice@courts.ie
Internet address:
http://www.courts.ie
VI.4.3)
Review procedure
Precise information on deadline(s) for review procedures:
Please consult your legal advisors