Date of dispatch of this notice: 01/10/2021
External Reference: 2021-262897
TED Reference: 2021/S 194-505153
Contract award notice
Information
Published
Contract award notice
Contract award notice
Results of the procurement procedure
Directive 2014/24/EU
Section I: Contracting authority
I.1)
Name and addresses
Road Safety Authority (RSA)
N/A
Moy Business Park
Ballina
Primrose Hill
IE
Contact person:
PCMO
Telephone:
+353 9625130
E-mail:
pcmo@rsa.ie
NUTS code:
IE -
IRELAND
Main address:
www.rsa.ie
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/481
I.4)
Type of the contracting authority
Body governed by public law
I.5)
Main activity
Other activity:
Road Safety and Public Service Provision
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
Provision, Support, Maintenance and Licensing of Project Management Portfolio System
Reference number:
VEAT Notice
II.1.2)
Main CPV code
48331000
-
Project management software package
II.1.3)
Type of contract
Supplies
II.1.4)
Short description
The RSA has awarded the contract for provision, support and maintenance of a project and portfolio management solution to Cora Systems under negotiated procedure without prior call for competition, in line with provisions of Article 32.2(b)(ii) of the Directive 2014/24/EU.
II.1.6)
Information about lots
This contract is divided into lots:
no
II.1.7)
Total value of the procurement
Value excluding VAT:
250000.00
EUR
II.2)
Description
II.2.2)
Additional CPV code(s)
48331000
-
Project management software package
II.2.3)
Place of performance
NUTS code:
IE -
IRELAND
II.2.4)
Description of the procurement
Contract for provision, support, maintenance, and licencing of Project Management Portfolio System.
II.2.5)
Award criteria
Criteria below
Quality criterion
-
Name:
n/a
/
Weighting:
0
Price
-
Weighting:
0
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Award of a contract without prior publication of a call for competition in the Official Journal of the European Union in the cases listed below
- The works, supplies or services can be provided only by a particular economic operator for the following reason
- absence of competition for technical reasons
Explanation
In 2018, and following a public competition, the RSA awarded a 3-year contract for the provision, support, and maintenance of a project and portfolio management solution to Cora Systems.
Following contract award the various modules of the Cora project and portfolio management solution (“the System”) had to be configured to meet the specific requirements of the RSA. The cost of the configuration was circa €80,000. There is no off-the-shelf product that can fully meet RSA requirements without such configuration, therefore a change of supplier / system would mean that the RSA would have to re-incur the configuration cost.
A change of supplier / system would also require a significant data migration and testing, which would entail review and analysis of the new system entities and data fields, data mapping, transposition, data script development, data upload, data validation and end user testing. If automated approach is used the data transfer is estimated to cost circa €35,000; if data transfer is conducted manually, it is expected to cost twice as much (circa €70,000).
Overall, the estimated cost of transition to a new system (excluding the cost for up-skilling) ranges from circa €115,000 to €150,000 (depending on the data transfer method employed) which represents between 46% to 60% of the overall estimated contract value of €250,000 over the 4-year term of this contract.
The RSA believes that paying 46% (or more) of the overall contract value for transition and set up does not constitute a reasonable alternative or substitute. Therefore, the RSA is satisfied that the competition is absent for technical reasons because no reasonable alternative or substitute exists without such transfer and set up costs.
The RSA is further satisfied that the absence of competition is not the result of an artificial narrowing down of the parameters of the procurement. Specifically:
i. The need for transition is not artificial - the new contract without the transition is not possible.
ii. The need for configuration is not artificial – no off-the-shelf system can meet RSA needs without configuration.
iii. The transition costs are not artificial – they have been calculated using estimated work effort and the standard / average daily rate for such services.
Overall, the RSA is satisfied that sufficient grounds exist to award this 4-year contract to Cora Systems directly, in line with provisions of Article 32.2(b)(ii) of the Directive.
Following contract award the various modules of the Cora project and portfolio management solution (“the System”) had to be configured to meet the specific requirements of the RSA. The cost of the configuration was circa €80,000. There is no off-the-shelf product that can fully meet RSA requirements without such configuration, therefore a change of supplier / system would mean that the RSA would have to re-incur the configuration cost.
A change of supplier / system would also require a significant data migration and testing, which would entail review and analysis of the new system entities and data fields, data mapping, transposition, data script development, data upload, data validation and end user testing. If automated approach is used the data transfer is estimated to cost circa €35,000; if data transfer is conducted manually, it is expected to cost twice as much (circa €70,000).
Overall, the estimated cost of transition to a new system (excluding the cost for up-skilling) ranges from circa €115,000 to €150,000 (depending on the data transfer method employed) which represents between 46% to 60% of the overall estimated contract value of €250,000 over the 4-year term of this contract.
The RSA believes that paying 46% (or more) of the overall contract value for transition and set up does not constitute a reasonable alternative or substitute. Therefore, the RSA is satisfied that the competition is absent for technical reasons because no reasonable alternative or substitute exists without such transfer and set up costs.
The RSA is further satisfied that the absence of competition is not the result of an artificial narrowing down of the parameters of the procurement. Specifically:
i. The need for transition is not artificial - the new contract without the transition is not possible.
ii. The need for configuration is not artificial – no off-the-shelf system can meet RSA needs without configuration.
iii. The transition costs are not artificial – they have been calculated using estimated work effort and the standard / average daily rate for such services.
Overall, the RSA is satisfied that sufficient grounds exist to award this 4-year contract to Cora Systems directly, in line with provisions of Article 32.2(b)(ii) of the Directive.
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
: yes
IV.2)
Administrative information
IV.2.1)
Previous publication concerning this procedure
Notice number in the OJ S: 2021/S 133-353722
Section V: Award of contract
Contract No: 1
Title: Provision, Support, Maintenance and Licensing of Project Management Portfolio System
V.2)
Award of contract
V.2.1)
Date of conclusion of the contract
10/09/2021
V.2.2)
Information about tenders
Number of tenders received:
1
Number of tenders received from SMEs:
1
The contract has been awarded to a group of economic operators
:
noV.2.3)
Name and address of the contractor
Cora Systems Limited
IE307481
Carrick-On-Shannon
IE
NUTS code:
IE -
IRELAND
The contractor is an SME : yes
V.2.4)
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
250000.00
EUR
Section VI: Complementary information
VI.4)
Procedures for review
VI.4.1)
Review body
The High Court of Ireland
High Court Central Office, Four Courts, Inns Quay
Dublin
Dublin 7
IE
Telephone:
+353 18886000
E-mail:
highcourtcentraloffice@courts.ie
Internet address:
http://www.courts.ie
VI.4.3)
Review procedure
Precise information on deadline(s) for review procedures:
Please consult your legal advisors