ETENDERS

Our Lady's Secondary School - Design Team for the provision of a 2 classroom Special Needs Unit (552m2)

The RFT has ended, you cannot answer the invitation.

 

 

 

24th June 2015

 

 

 

Our Lady’s Secondary School

 

Templemore

 

Co. Tipperary

 

 

 

 

 

 

 

Re:                               Tender for Consultancy Services (Open Procedure)

 

        • Architect

        • Civil/Structural Engineer

        • Building Services (Mechanical and Electrical) Engineer

        • Quantity Surveyor

           

          For:                             The provision of a 2 classroom Special Needs Unit

           

          A Dhaoine Uaisle,

           

          The Board of Management of Our Lady’s Secondary School invites you to tender for services in the above consultancy disciplines.

          Form of Contract

          The form of Contract will be:

 

  1. The Standard Conditions of Engagement for Consultancy Services, DoES COE1 – including Schedules A&B (Architect, Design Team Leader),

    or

  2. The Standard Conditions of Engagement for Consultancy Services, DoES COE1 – including Schedules A&B (Engineers & QS)

    as appropriate, both available at under School Building & Design > Appointment of Consultants

    Tender Returns

    The latest time and date for return of Tenders is: 31st July 2015 at 5pm.

    The address for submission of Tender is:

    Secretary, Board of Management

    Our Lady’s Secondary School

    Templemore

    Co. Tipperary

     

    Tender submissions must be sent by Hand or by Registered Post to arrive at the above address not later than the latest time and date stated above.  Email and Fax submissions are not permitted.  Tenders sent to any other address will be deemed to be invalid tenders. Unsigned tenders/tender proposal forms will likewise be deemed to be invalid tenders.  The signatures must be that of a Principal or Director of the firm.

     

     

     

     

    Tenders must be in the format prescribed in the Form of Tender.

    Applicants should submit their tender in a sealed envelope.  The sealed envelope must contain:

 

  1. The completed and signed document entitled “Form of Tender (and Tender Proposal Form) for Consultants (Architect/Design Team Leader & Assigned Certifier)”

    or

    The completed and signed document entitled “Form of Tender (and Tender Proposal Form) for Consultants (Engineers & Quantity Surveyor)” (as appropriate)

  2. A signed copy of DoES-QC1 Suitability Assessment Declaration 2013, with appropriate attachments.

  3. A stamped self-addressed A4 envelope.

    The envelope must be clearly marked with the name of the Tenderer, the name of the Contract, and the content for example "Tender of ABC Limited for Architectural/Engineering/Quantity Surveying Services for Special Needs Unit at Our Lady’s”.

    Queries

    Queries must be submitted by email to:    principal@ourladystemplemore.ie

    All queries must be submitted as soon as possible and in any event not later than 5 working days before latest time for receipt of Tender although the Contracting Authority may at its discretion respond to queries raised after that date.  If the Contracting Authority responds to a query, it will send the response to each Candidate, unless the Candidate asking the query has clearly designated the query as confidential and the Contracting Authority agrees that it should be treated as confidential.

    Description of the Project 

    The project comprises of the design and construction of a Two Classroom ASD unit 552m2 as per the standard DES schedule of accommodation at Our Lady's Secondary School Templemore. This newly appointed Design Team must liaise with a Design Team of a Major Project currently under construction at the school.  This is to ensure that the design of the ASD unit is compatible with the Major Building Project.  The design of the ASD unit will necessitate demolition work and the replacement of some existing accommodation.  The unit must be fully integrated with the existing school building.  (See attached project brief).

     

    The above description is indicative of the size and nature of the project but the extent of accommodation to be provided may increase or decrease.  Additional accommodation may be added to the brief including the provision of an additional school (on the same site or sites) at the discretion of the Contracting Authority.

    Any additional accommodation added at the discretion of the Contracting Authority is subject to the restrictions as set out in Article 31. 4 (a) or Article 31. 4 (b) of Directive 2004/18/EC.

    Scope of Work

    Full (1) Architectural, (2) Civil Structural Engineering, (3) Building Services (M&E) Engineering, and (4) Quantity Surveying Services in accordance with the Department’s Design Team Procedures and DoES Schedule of Stage Services for Construction Consultants (Revision 3, Jan 2015), current at the time of tender.

    The Total Performance Period for the performance of the Services is 36 months including Client float.  The Performance Periods for performance of each stage of the Services will be set out in Schedules A and B to the Conditions of Engagement on appointment.

    The Scope of Services may be increased or decreased at the discretion of the Contracting Authority and the fee for such increases/ decreases will be determined at the Client’s choice in proportion to the increase/decrease in those Services or by the Scheduled Time Charges for changes as specified in Clause 11 of the Conditions of Engagement.

     

     

     

     

    Basis of Assessment for Award Criteria

    Compliance Check

    Tenders may be checked for compliance with this Invitation to Tender and the Tender Proposal form. Tenders which do not comply with these requirements may be excluded from further consideration.

    Criterion A, B1, B2 and C

    The basis of assessment of the Award Criteria is detailed in the Explanatory Notes attached to the Form of Tender.

    Tender Documents

    Documents to be included in the Contract:

 

Attached to this email and available at under School Building & Design > Appointment of Consultants:

 

  • DoES Form of Tender (and Tender Proposal Form) for Consultants  - Minor (Architect/Design Team Leader & Assigned Certifier) - 2015
  • DoES Form of Tender (and Tender Proposal Form) for Consultants – Minor (Engineers & QS) – 2015

 

Available at under School Building & Design > Appointment of Consultants:

 

  • DoES Schedule of Stage Services for Construction Consultants (Revision 3, Jan 2015)
  • Conditions of Engagement, (DoES COE1, incl. Schedules A & B (Architect, Design Team Leader) - 2015)
  • Conditions of Engagement, (DoES COE1, incl. Schedules A & B (Engineers & QS) - 2015)
  • DoES Tender Excel Marking Matrix 2015.

 

Attached to this email:

 

  • Project Brief

 

 

 

Documents not forming part of the Contract:

 

This Letter of Invitation to Tender and any other information issued to Candidates not stated to amend the Contract documents.

 

Project Type / Complexity Level / Reference Hours

 

This project is designated a Type 2a (1) and the service is for all project stages (i.e. Stages 1 to 5 inclusive).  The project Type determines the Reference Hours that are assigned to the project.  Candidates can view the reference hours for each discipline by opening the Excel Marking Matrix 2015, selecting the appropriate discipline and selecting the Project Type from the drop down menu revealed by clicking on “Complexity Level”.  The Excel Marking Matrix 2015 is only used for assessment of tenders.  For a full explanation of how tenders are assessed using the marking matrix see Explanatory Notes attached to the Form of Tender.

 

Site Visit Details

 

The school will facilitate a site visit on Friday, 3rd July from 10am – 12noon. 

 

 

 

 

 

 

 

Is mise, le meas,

 

 

 

 

Signed                                                                                                                

 

On behalf of Our Lady’s Secondary School, Templemore.  

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