Date of dispatch of this notice: 22/12/2023
External Reference: 2023-209270
TED Reference: 2023/S 249-791066
Contract award notice
Information
Published
Contract award notice
[NoticeContractAward]
[NoticeContractAwardSub]
[Directive201424]
[Section1]: [Ca]
I.1)
[NameAddressContact]
Bord Bia (Irish Food Board)
N/A
140 Pembroke Road
Dublin
IE
[AddressPhone]:
+353 16142229
[AddressEmail]:
procurement@bordbia.ie
[Nutscode]:
IE061 -
Dublin
[UrlGeneral]:
www.bordbia.ie
[UrlBuyerprofile]:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/432
I.4)
[CaType]
[MaintypeNatagency]
I.5)
[Mainactivity]
[OtherActivity]:
Bord Bia - Irish Food Board
[Section2]: [Object]
II.1)
[QuantityScopeContract]
II.1.1)
[TitleContract]
Single operator framework agreement for the provision of a Financial Management System including maintenance, support and related services.
[Fileref]:
EM/FMS/05/23
II.1.2)
[CpvMain]
72262000
-
II.1.3)
[TypeContract]
[Services]
II.1.4)
[DescrShort]
Should Bord Bia decide to implement a new solution, Bord Bia proposes to engage in a competitive process for the establishment of a framework agreement for the Provision of Financial Management System and Related Services including:
- Provision of a fully functional Financial Management System, i.e. application
- Provision of a managed hosting service
- Provision of end-to-end managed support services
- Provision of implementation, migration and project management support services
- Provision of a Business Intelligence capability
- Provision of related services, e.g. consultancy, advice, etc.
- Provision of a fully functional Financial Management System, i.e. application
- Provision of a managed hosting service
- Provision of end-to-end managed support services
- Provision of implementation, migration and project management support services
- Provision of a Business Intelligence capability
- Provision of related services, e.g. consultancy, advice, etc.
II.1.6)
[LotsInfo]
[DivisionLots]:
[No]
II.1.7)
[ValueTotal]
[ValueExclVat]:
2500000.00
EUR
II.2)
[Description]
II.2.2)
[CpvAdditional]
48000000
-
48810000
-
72261000
-
72262000
-
48442000
-
48812000
-
72000000
-
II.2.3)
[PlacePerformance]
[Nutscode]:
IE061 -
Dublin
II.2.4)
[DescrProcurement]
Should Bord Bia decide to implement a new solution, Bord Bia proposes to engage in a competitive process for the establishment of a framework agreement for the Provision of Financial Management System and Related Services including:
- Provision of a fully functional Financial Management System, i.e. application
- Provision of a managed hosting service
- Provision of end-to-end managed support services
- Provision of implementation, migration and project management support services
- Provision of a Business Intelligence capability
- Provision of related services, e.g. consultancy, advice, etc.
Bord Bia has a preference for a solution provided and delivered on a Software as a Service (SaaS) basis.
A framework agreement constitutes a means of establishing the overall terms and conditions in accordance with which, for a specified duration, individual contracts may or not be awarded.
In the context of a single-operator framework agreement, the successful framework member does not have to compete for each new contract.
It is emphasised that a framework agreement constitutes no guarantee to purchase a specific quantity of supplies or services from a particular economic operator. Indeed, Bord Bia reserves the right to operate outside of the framework agreement at its discretion, particularly should it become apparent that doing so would offer greater value for money. Notwithstanding the foregoing, the framework agreement approach has been adopted in order to leverage efficiencies and maximise cost savings over the duration of the framework.
- Provision of a fully functional Financial Management System, i.e. application
- Provision of a managed hosting service
- Provision of end-to-end managed support services
- Provision of implementation, migration and project management support services
- Provision of a Business Intelligence capability
- Provision of related services, e.g. consultancy, advice, etc.
Bord Bia has a preference for a solution provided and delivered on a Software as a Service (SaaS) basis.
A framework agreement constitutes a means of establishing the overall terms and conditions in accordance with which, for a specified duration, individual contracts may or not be awarded.
In the context of a single-operator framework agreement, the successful framework member does not have to compete for each new contract.
It is emphasised that a framework agreement constitutes no guarantee to purchase a specific quantity of supplies or services from a particular economic operator. Indeed, Bord Bia reserves the right to operate outside of the framework agreement at its discretion, particularly should it become apparent that doing so would offer greater value for money. Notwithstanding the foregoing, the framework agreement approach has been adopted in order to leverage efficiencies and maximise cost savings over the duration of the framework.
II.2.5)
[AwardCriteria]
[AwardCriteriaBelow]
[AwardCriterionQuality]
-
[AwardCriterionName]:
Fitness for Purpose for proposed solution
/
[Weighting]:
20%
[AwardCriterionQuality]
-
[AwardCriterionName]:
Implementation & Project Management
/
[Weighting]:
25%
[AwardCriterionQuality]
-
[AwardCriterionName]:
Fitness for Purpose of Managed Support Services
/
[Weighting]:
15%
[AwardCriterionQuality]
-
[AwardCriterionName]:
Reliability & Continuity of supply
/
[Weighting]:
10%
[AwardLowestCost]
-
[AwardCriterionName]:
Costs
/
[Weighting]:
30%
II.2.11)
[OptionsInfo]
[Options]:
[No]
II.2.13)
[EuProgrInfo]
[EuProgrRelated]:
[No]
[Section4]: [Procedure]
IV.1)
[Description]
IV.1.1)
[TypeProcedure]
[ProctypeCompNegotiation]
IV.1.3)
[FrameworkContractDpsInfo]
[NoticeInvolvesFramework]
IV.1.8)
[GpaInfo]
[GpaCovered]
: [Yes]
IV.2)
[InfoAdmin]
IV.2.1)
[PubPrevious]
[NumberOj]: 2023/S 092-283658
[Section5]: [AwardOfContract]
[ContractNumber]: 1
[TitleContract]: Single operator framework agreement for the provision of a Financial Management System including maintenance, support and related services.
V.2)
[AwardOfContract]
V.2.1)
[DateAward]
16/11/2023
V.2.2)
[AwardOffersInfo]
[OffersReceived]:
2
[OffersReceivedElectronic]:
2
[AwardedGroup]
:
[No]V.2.3)
[AwardedToName]
Hennessy ERP ITC Limited
108 5175 23
17 The Paddocks, Gowran
Kilkenny
Kilkenny
IE
[AddressPhone]:
+353 879116403
[AddressEmail]:
colm@h-itc.net
[Nutscode]:
IE -
IRELAND
[AwardedSme] : [Yes]
V.2.4)
[ValueContractInfo] ([ExclVat])
[ValueTotalFinal]:
2500000.00
EUR
[Section6]: [InfoComplement]
VI.3)
[InfoAdditional]
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties.
2) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition.
3) Suppliers should note the following when making their submission:
• There is a maximum upload limit of 2GB per file. Documents larger than this should be divided into smaller files prior to upload.
• In order to submit a document to the electronic postbox, please note that you must click “Submit Response”. After submitting a response, the response may be modified and re-submitted as many times as may be necessary until the RFT deadline has expired. Suppliers should be aware that the “Submit Response” button will be disabled automatically upon expiration of the response deadline.
• Suppliers must ensure that they give themselves sufficient time to upload & submit all required documentation before the submission deadline. Suppliers should consider the fact that upload speeds vary.
• If you experience difficulty when uploading documents, please contact eTenders Support Desk for technical assistance. Email etenders@eusupply.com or Telephone: 353(0)21 2439277 (09:00am – 17:30pm GMT). All queries must be submitted through the messaging facility on www.etenders.gov.ie.
4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response
5) This is the sole call for competition for this contract/framework.
6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
7) Contract award will be subject to the approval of the competent authorities.
8) It will be a condition of award that the successful tenderer is and remains tax compliant.
9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.
10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type, or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.
2) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition.
3) Suppliers should note the following when making their submission:
• There is a maximum upload limit of 2GB per file. Documents larger than this should be divided into smaller files prior to upload.
• In order to submit a document to the electronic postbox, please note that you must click “Submit Response”. After submitting a response, the response may be modified and re-submitted as many times as may be necessary until the RFT deadline has expired. Suppliers should be aware that the “Submit Response” button will be disabled automatically upon expiration of the response deadline.
• Suppliers must ensure that they give themselves sufficient time to upload & submit all required documentation before the submission deadline. Suppliers should consider the fact that upload speeds vary.
• If you experience difficulty when uploading documents, please contact eTenders Support Desk for technical assistance. Email etenders@eusupply.com or Telephone: 353(0)21 2439277 (09:00am – 17:30pm GMT). All queries must be submitted through the messaging facility on www.etenders.gov.ie.
4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response
5) This is the sole call for competition for this contract/framework.
6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
7) Contract award will be subject to the approval of the competent authorities.
8) It will be a condition of award that the successful tenderer is and remains tax compliant.
9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.
10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type, or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.
VI.4)
[AppealsProcedure]
VI.4.1)
[AppealsBody]
The High Court
Four Courts
Dublin
IE
[AddressEmail]:
highcourtcentraloffice@courts.ie
[Internet]:
www.courts.ie
VI.4.3)
[AppealsLodging]
[AppealsDeadline]:
In accordance with Remedies legislation and S.I. 130.