Date of dispatch of this notice: 29/05/2023
External Reference: 2023-235930
TED Reference: 2023/S 105-326993
Contract award notice
Information
Published
Contract award notice
[NoticeContractAward]
[NoticeContractAwardSub]
[Directive201424]
[Section1]: [Ca]
I.1)
[NameAddressContact]
Irish Prison Service
N/A
IDA Business Park,
Longford
Ballinalee Road,
IE
[Contactpoint]:
IPS Greenville
[AddressPhone]:
+353 14020114
[AddressEmail]:
procurement@irishprisons.ie
[Nutscode]:
IE063 -
Midland
[UrlGeneral]:
http://1
[UrlBuyerprofile]:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/214
I.4)
[CaType]
[MaintypeMinistry]
I.5)
[Mainactivity]
[MainactivSafety]
[Section2]: [Object]
II.1)
[QuantityScopeContract]
II.1.1)
[TitleContract]
Tender for the provision of Site food audits and Kitchen efficiency Audit for the Irish Prison Service
[Fileref]:
IPS/2022/02
II.1.2)
[CpvMain]
79212000
-
II.1.3)
[TypeContract]
[Services]
II.1.4)
[DescrShort]
Irish Prison Service proposes to engage in a competitive procedure for the establishment three frameworks for the provision of Site food audits and Kitchen efficiency Audit for the Irish Prison Service in the following Three lots:
• Lot 1 – IPS Kitchen Audits
• Lot 2 – IPS Catering Supplier Audits
• Lot 3 – IPS Kitchen Efficiency Audits
• Lot 1 – IPS Kitchen Audits
• Lot 2 – IPS Catering Supplier Audits
• Lot 3 – IPS Kitchen Efficiency Audits
II.1.6)
[LotsInfo]
[DivisionLots]:
[Yes]
II.1.7)
[ValueTotal]
[ValueExclVat]:
300000.00
EUR
II.2)
[Description]
II.2.1)
[TitleContract]
IPS Kitchen Audits
[LotNumber]:
1
II.2.2)
[CpvAdditional]
55520000
-
II.2.3)
[PlacePerformance]
[Nutscode]:
IE0 -
IRELAND
[MainsiteplaceWorksDelivery]:
Nationwide
II.2.4)
[DescrProcurement]
The successful tenderer will be required to carry out annual on-site audits covering catering/ hygiene standards in each of the Prisons and Places of Detention and in the Prison Service Training Centre. The audit is based on key criteria for professional catering standards in the kitchen, stores and ancillary areas.
II.2.5)
[AwardCriteria]
[AwardCriteriaBelow]
[AwardCriterionQuality]
-
[AwardCriterionName]:
Tenderer’s proposed methodology for fulfilment of the contract
/
[Weighting]:
30%
[AwardCriterionQuality]
-
[AwardCriterionName]:
Account/ Contract Management
/
[Weighting]:
15%
[AwardCriterionQuality]
-
[AwardCriterionName]:
Technical Merit of the team proposed
/
[Weighting]:
20%
[AwardCriterionQuality]
-
[AwardCriterionName]:
Proposals in support of Social Procurement
/
[Weighting]:
5%
[AwardCriterionQuality]
-
[AwardCriterionName]:
Proposals in support of the Green & Sustainability Agenda
/
[Weighting]:
5%
[AwardLowestCost]
-
[AwardCriterionName]:
Ultimate Cost – For the Purpose of evaluation and initial Contract
/
[Weighting]:
25%
II.2.11)
[OptionsInfo]
[Options]:
[No]
II.2.13)
[EuProgrInfo]
[EuProgrRelated]:
[No]
II.2.14)
[InfoAdditional]
Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT ID 225697.
II.2)
[Description]
II.2.1)
[TitleContract]
IPS Catering Supplier Audits
[LotNumber]:
2
II.2.2)
[CpvAdditional]
55520000
-
II.2.3)
[PlacePerformance]
[Nutscode]:
IE0 -
IRELAND
[MainsiteplaceWorksDelivery]:
Nationwide
II.2.4)
[DescrProcurement]
The successful tenderer will be required to carry out, as requested, IPS catering supplier hygiene Audits. The audit is based on key criteria for food processing and distribution, within primary processing plants, secondary agents and distribution agents as appropriate.
II.2.5)
[AwardCriteria]
[AwardCriteriaBelow]
[AwardCriterionQuality]
-
[AwardCriterionName]:
Tenderer’s proposed methodology for fulfilment of the contract
/
[Weighting]:
30%
[AwardCriterionQuality]
-
[AwardCriterionName]:
Account/contract management
/
[Weighting]:
15%
[AwardCriterionQuality]
-
[AwardCriterionName]:
Technical Merit of the team proposed
/
[Weighting]:
20%
[AwardCriterionQuality]
-
[AwardCriterionName]:
Proposals in support of Social Procurement
/
[Weighting]:
5%
[AwardCriterionQuality]
-
[AwardCriterionName]:
Proposals in support of the Green & Sustainability Agenda
/
[Weighting]:
5%
[AwardLowestCost]
-
[AwardCriterionName]:
Ultimate Cost – For the Purpose of evaluation and initial Contract
/
[Weighting]:
25%
II.2.11)
[OptionsInfo]
[Options]:
[No]
II.2.13)
[EuProgrInfo]
[EuProgrRelated]:
[No]
II.2.14)
[InfoAdditional]
Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT ID 225697.
II.2)
[Description]
II.2.1)
[TitleContract]
IPS Kitchen Efficiency Audits
[LotNumber]:
3
II.2.2)
[CpvAdditional]
55520000
-
II.2.3)
[PlacePerformance]
[Nutscode]:
IE0 -
IRELAND
[MainsiteplaceWorksDelivery]:
Nationwide
II.2.4)
[DescrProcurement]
The successful tenderer will be required to carry out, as requested, catering efficiency audits of prison kitchens to include order and stock control, adherence to menu and portion control is required. Terms of Reference will be agreed in advance of audits.
II.2.5)
[AwardCriteria]
[AwardCriteriaBelow]
[AwardCriterionQuality]
-
[AwardCriterionName]:
Tenderer’s proposed methodology for fulfilment of the contract
/
[Weighting]:
30%
[AwardCriterionQuality]
-
[AwardCriterionName]:
Account/ Contract Management
/
[Weighting]:
15%
[AwardCriterionQuality]
-
[AwardCriterionName]:
Technical Merit of the team proposed
/
[Weighting]:
20%
[AwardCriterionQuality]
-
[AwardCriterionName]:
Proposals in support of Social Procurement
/
[Weighting]:
5%
[AwardCriterionQuality]
-
[AwardCriterionName]:
Proposals in support of the Green & Sustainability Agenda
/
[Weighting]:
5%
[AwardLowestCost]
-
[AwardCriterionName]:
Ultimate Cost – For the Purpose of evaluation and initial Contract
/
[Weighting]:
25%
II.2.11)
[OptionsInfo]
[Options]:
[No]
II.2.13)
[EuProgrInfo]
[EuProgrRelated]:
[No]
II.2.14)
[InfoAdditional]
Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT ID 225697.
[Section4]: [Procedure]
IV.1)
[Description]
IV.1.1)
[TypeProcedure]
[ProctypeOpen]
IV.1.3)
[FrameworkContractDpsInfo]
[NoticeInvolvesFramework]
IV.1.8)
[GpaInfo]
[GpaCovered]
: [Yes]
IV.2)
[InfoAdmin]
IV.2.1)
[PubPrevious]
[NumberOj]: 2022/S 199-564995
[Section5]: [AwardOfContract]
[ContractNumber]: 1
[LotNumber]: 1
[TitleContract]: IPS Kitchen Audits
V.2)
[AwardOfContract]
V.2.1)
[DateAward]
23/01/2023
V.2.2)
[AwardOffersInfo]
[OffersReceived]:
2
[AwardedGroup]
:
[No]V.2.3)
[AwardedToName]
Cater Care Ltd.
Mount View, Broughall,
Kilcormac
IE
[Nutscode]:
IE063 -
Midland
[AwardedSme] : [Yes]
V.2.4)
[ValueContractInfo] ([ExclVat])
[LowestOffer]:
7200.00
EUR
/
[HighestOffer]:
14400.00
EUR
[TakenConsideration]
[Section5]: [AwardOfContract]
[ContractNumber]: 2
[LotNumber]: 2
[TitleContract]: IPS Catering Supplier Audits
V.2)
[AwardOfContract]
V.2.1)
[DateAward]
23/01/2023
V.2.2)
[AwardOffersInfo]
[OffersReceived]:
2
[AwardedGroup]
:
[No]V.2.3)
[AwardedToName]
Cater Care Ltd.
Mount View, Broughall,
Kilcormac
IE
[Nutscode]:
IE063 -
Midland
[AwardedSme] : [Yes]
V.2.4)
[ValueContractInfo] ([ExclVat])
[LowestOffer]:
12000.00
EUR
/
[HighestOffer]:
18000.00
EUR
[TakenConsideration]
[Section5]: [AwardOfContract]
[ContractNumber]: 3
[LotNumber]: 3
[TitleContract]: IPS Kitchen Efficiency Audits
V.2)
[AwardOfContract]
V.2.1)
[DateAward]
23/01/2023
V.2.2)
[AwardOffersInfo]
[OffersReceived]:
2
[AwardedGroup]
:
[No]V.2.3)
[AwardedToName]
Cater Care Ltd.
Kilcormac
IE
[Nutscode]:
IE063 -
Midland
[AwardedSme] : [Yes]
V.2.4)
[ValueContractInfo] ([ExclVat])
[LowestOffer]:
2700.00
EUR
/
[HighestOffer]:
6000.00
EUR
[TakenConsideration]
[Section6]: [InfoComplement]
VI.3)
[InfoAdditional]
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;
2) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition.
3) Suppliers should note the following when making their submission:
• There is a maximum upload limit of 2GB per file. Documents larger than this should be divided into smaller files prior to upload.
• In order to submit a document to the electronic postbox, please note that you must click “Submit Response”. After submitting a response, the response may be modified and re-submitted as many times as may be necessary until the RFT deadline has expired. Suppliers should be aware that the “Submit Response” button will be disabled automatically upon expiration of the response deadline.
• Suppliers must ensure that they give themselves sufficient time to upload & submit all required documentation before the submission deadline. Suppliers should take into account the fact that upload speeds vary.
• If you experience difficulty when uploading documents please contact eTenders Support Desk for technical assistance. Email etenders@eusupply. com or Telephone: 353(0)21 2439277 (09:00am – 17:30pm GMT). All queries must be submitted through the messaging facility on www.etenders.gov.ie.
4) All queries regarding this tender requirement or process must be submitted through www.etenders.gov.ie as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie. The details of the person making a query will not be disclosed when circulating the response
5) This is the sole call for competition for this contract/framework.
6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
7) Contract award will be subject to the approval of the competent authorities.
8) It will be a condition of award that the successful tenderer is and remains tax compliant.
9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.
10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.
2) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition.
3) Suppliers should note the following when making their submission:
• There is a maximum upload limit of 2GB per file. Documents larger than this should be divided into smaller files prior to upload.
• In order to submit a document to the electronic postbox, please note that you must click “Submit Response”. After submitting a response, the response may be modified and re-submitted as many times as may be necessary until the RFT deadline has expired. Suppliers should be aware that the “Submit Response” button will be disabled automatically upon expiration of the response deadline.
• Suppliers must ensure that they give themselves sufficient time to upload & submit all required documentation before the submission deadline. Suppliers should take into account the fact that upload speeds vary.
• If you experience difficulty when uploading documents please contact eTenders Support Desk for technical assistance. Email etenders@eusupply. com or Telephone: 353(0)21 2439277 (09:00am – 17:30pm GMT). All queries must be submitted through the messaging facility on www.etenders.gov.ie.
4) All queries regarding this tender requirement or process must be submitted through www.etenders.gov.ie as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie. The details of the person making a query will not be disclosed when circulating the response
5) This is the sole call for competition for this contract/framework.
6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
7) Contract award will be subject to the approval of the competent authorities.
8) It will be a condition of award that the successful tenderer is and remains tax compliant.
9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.
10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.
VI.4)
[AppealsProcedure]
VI.4.1)
[AppealsBody]
The High Court
Four Courts
Dublin
7
IE
[AddressPhone]:
+353 18886000
[AddressEmail]:
highcourtcentraloffice@courts.ie
[Internet]:
http://www.courts.ie
VI.4.3)
[AppealsLodging]
[AppealsDeadline]:
The contract award decision is subject to the application of SI 130 of 2010.
VI.4.4)
[AppealsInfo]
Consult legal advisor
xx
IE