Date of dispatch of this notice: 14/03/2023
Expire date: 25/04/2023
External Reference: 2023-217863
TED Reference: 2023/S 055-161325
Contract notice
Information
Published
Contract notice
[NoticeContract]
[Directive201424]
[Section1]: [Ca]
I.1)
[NameAddressContact]
Tourism Ireland CLG
N/A
4th Floor - Bishop's Square, Redmond's Hill
Dublin
D02 TD99
IE
[Contactpoint]:
Procurement Team
[AddressEmail]:
hhughes@tourismireland.com
[Nutscode]:
IE -
IRELAND
[UrlGeneral]:
http://www.ireland.com
[UrlBuyerprofile]:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1197
I.3)
[InfoTendering]
[AddressObtainDocs]:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=237172&B=ETENDERS_SIMPLE[AddressFurtherinfo]
[AsContactsAbove]:
[AddressSendTendersRequest]
[AddressSendTenders]:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=237172&B=ETENDERS_SIMPLE
[AddressSendTendersRequest]
[AddressToAbove]
I.4)
[CaType]
[MaintypePublicbody]
I.5)
[Mainactivity]
[OtherActivity]:
Tourism - Destination Marketing
[Section2]: [Object]
II.1)
[QuantityScopeContract]
II.1.1)
[TitleContract]
Exhibition Stand Design, Build, Storage and Related Services
[Fileref]:
EX/MD/2023
II.1.2)
[CpvMain]
79950000
-
II.1.3)
[TypeContract]
[Services]
II.1.4)
[DescrShort]
Tourism Ireland wishes to appoint a Supplier to provide innovative solutions in stand design, build, service and storage, for events. The service requirements are split into two Lots:
• Lot 1 – Trade Events in Great Britain (including World Travel Market)
• Lot 2 – Trade Events in Europe / Other Locations
Bidder can apply for either or both Lots. Sustainability is at the core of these service requirements, in terms of materials to be used and reusability of design elements plus a commitment to provide sustainable features that can be used each year of the contract(s).
Please refer to the RFT documentation available for downloading for further details of the requirements.
• Lot 1 – Trade Events in Great Britain (including World Travel Market)
• Lot 2 – Trade Events in Europe / Other Locations
Bidder can apply for either or both Lots. Sustainability is at the core of these service requirements, in terms of materials to be used and reusability of design elements plus a commitment to provide sustainable features that can be used each year of the contract(s).
Please refer to the RFT documentation available for downloading for further details of the requirements.
II.1.5)
[ValueMagnitudeEstimatedTotal]
[ValueExclVat]: 1380000.00
EUR
II.1.6)
[LotsInfo]
[DivisionLots]:
[Yes]
[LotsSubmittedFor]
[LotsAll]
II.2)
[Description]
II.2.1)
[TitleContract]
LOT 1 – Trade Events in Great Britain
[LotNumber]:
1
II.2.2)
[CpvAdditional]
39154000
-
79822500
-
79950000
-
79956000
-
39154100
-
II.2.3)
[PlacePerformance]
[Nutscode]:
UKM -
SCOTLAND
[Nutscode]:
UKL -
WALES
[Nutscode]:
UKK -
SOUTH WEST (ENGLAND)
[Nutscode]:
UKJ -
SOUTH EAST (ENGLAND)
[Nutscode]:
UKI -
LONDON
[Nutscode]:
UKH -
EAST OF ENGLAND
[Nutscode]:
UK -
UNITED KINGDOM
[MainsiteplaceWorksDelivery]:
Trade events across the GB Market
II.2.4)
[DescrProcurement]
Exhibition Stand Design, Build, Support and Related Services for trade events in Great Britain, including World Travel Market.
II.2.5)
[AwardCriteria]
[AwardCriteriaBelow]
[AwardCriterionQuality]
-
[AwardCriterionName]:
Creativity & functionality of the proposed stand design for WTM including demonstration of understanding of how to adapt the Tourism Ireland Brand from the brand guidelines
/
[Weighting]:
20%
[AwardCriterionQuality]
-
[AwardCriterionName]:
Flexibility of stand design to accommodate more or less industry partners
/
[Weighting]:
10%
[AwardCriterionQuality]
-
[AwardCriterionName]:
Sustainability – materials to be used and reusability of design elements plus a commitment to provide sustainable features that can be used each year of the contract.
/
[Weighting]:
10%
[AwardCriterionQuality]
-
[AwardCriterionName]:
Project management and implementation including technical support
/
[Weighting]:
10%
[AwardLowestCost]
-
[AwardCriterionName]:
Ultimate Cost
/
[Weighting]:
50%
II.2.6)
[ValueMagnitudeEstimated]
[ValueExclVat]: 780000.00
EUR
II.2.7)
[DurationContractFrameworkDps]
[DurationMonths]:
72
[RenewalsSubject]:
[Yes]
[RenewalsDescr]:
The Contract term will be for an initial term of three [3] years subject to budget, annual performance review and other factors. Tourism Ireland may, at its discretion, extend the contract for annually for up to three [3] years, again subject to budget, annual performance review and other factors, and up to a maximum term of six [6] years in total.
II.2.10)
[VariantsInfo]
[VariantsAccepted]:
[No]
II.2.11)
[OptionsInfo]
[Options]:
[No]
II.2.13)
[EuProgrInfo]
[EuProgrRelated]:
[No]
II.2)
[Description]
II.2.1)
[TitleContract]
LOT 2 - Trade Event in Europe / Other Locations
[LotNumber]:
2
II.2.2)
[CpvAdditional]
39154000
-
79822500
-
79950000
-
79956000
-
39154100
-
II.2.3)
[PlacePerformance]
[Nutscode]:
PT -
PORTUGAL
[Nutscode]:
IT -
ITALIA
[Nutscode]:
FR -
FRANCE
[Nutscode]:
ES -
ESPAÑA
[MainsiteplaceWorksDelivery]:
Across Europe plus other potential locations
II.2.4)
[DescrProcurement]
Exhibition Stand Design, Build, Support and Related Services for trade events in Europe, including ILTM and IGTM. Please note that certain events do not have a fixed location and may be hosted anywhere globally, as dictated by the event organisers. The appointed contractor will be expected to service any such events as part of the requirements.
II.2.5)
[AwardCriteria]
[AwardCriteriaBelow]
[AwardCriterionQuality]
-
[AwardCriterionName]:
Creativity & functionality of the proposed stand design including demonstration of understanding of how to adapt the Tourism Ireland Brand from the brand guidelines
/
[Weighting]:
20%
[AwardCriterionQuality]
-
[AwardCriterionName]:
Flexibility of stand design to accommodate more or less industry partners
/
[Weighting]:
10%
[AwardCriterionQuality]
-
[AwardCriterionName]:
Sustainability – materials to be used and reusability of design elements plus a commitment to provide sustainable features that can be used each year of the contract.
/
[Weighting]:
10%
[AwardCriterionQuality]
-
[AwardCriterionName]:
Project management and implementation including technical support
/
[Weighting]:
10%
[AwardLowestCost]
-
[AwardCriterionName]:
Ultimate Cost
/
[Weighting]:
50%
II.2.6)
[ValueMagnitudeEstimated]
[ValueExclVat]: 600000.00
EUR
II.2.7)
[DurationContractFrameworkDps]
[DurationMonths]:
72
[RenewalsSubject]:
[Yes]
[RenewalsDescr]:
The Contract Period will be for an initial term of three [3] years subject to budget, annual performance review and other factors. Tourism Ireland may, at its discretion, extend the contract for annually for up to three [3] years, again subject to budget, annual performance review and other factors, and up to a maximum term of six [6] years in total.
II.2.10)
[VariantsInfo]
[VariantsAccepted]:
[No]
II.2.11)
[OptionsInfo]
[Options]:
[No]
II.2.13)
[EuProgrInfo]
[EuProgrRelated]:
[No]
[Section3]: [InfoLegal]
III.1)
[ConditionsParticip]
III.1.1)
[SituationPersonalIncl]
[InfoEvaluatingRequir]:
Selection criteria as stated in the procurement documents available for downloading from the Irish Government procurement portal www.etenders.gov.ie
III.1.2)
[EconomicFinancialStanding]
[InfoEvaluatingWethRequir]:
Selection criteria as stated in the procurement documents available for downloading from the Irish Government procurement portal www.etenders.gov.ie
III.1.3)
[TechnicalCapacity]
[InfoEvaluatingWethRequir]:
Selection criteria as stated in the procurement documents available for downloading from the Irish Government procurement portal www.etenders.gov.ie
III.2)
[ConditionsContract]
III.2.2)
[OtherConditions]
As stated in the procurement documents available for downloading from the Irish Government procurement portal www.etenders.gov.ie
III.2.3)
[StaffResponsible]
[StaffResponsibleIndicate]
[Section4]: [Procedure]
IV.1)
[Description]
IV.1.1)
[TypeProcedure]
[ProctypeOpen]
IV.1.8)
[GpaInfo]
[GpaCovered]
: [Yes]
IV.2)
[InfoAdmin]
IV.2.1)
[PubPrevious]
[NumberOj]: 2022/S 249-728762
IV.2.2)
[LimitReceiptTendersReqPart]
[Date]:
24/04/2023
[Time]:
12:00
IV.2.4)
[LanguagesAllowed]
[Language_EN]
IV.2.6)
[MinTimeMaintain]
[DurationMonths]
: 12
([FromStatedDate])
IV.2.7)
[OpeningConditions]
[Date]:
24/04/2023
[Time]:
12:00
[OpeningAdditInfo]:
eTenders postbox facility will be opened by 2 authorised Tourism Ireland staff members
[Section6]: [InfoComplement]
VI.1)
[RecurrenceInfo]
[RecurrentProcurement]:
[No]
VI.3)
[InfoAdditional]
1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Tourism Ireland will not accept responsibility for information relayed (or not relayed) via third parties;
2) This is the sole call for Request for Tenders for each Lot of this contract.
3) The Contracting Authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers;
4) Contract award will be subject to the approval of the Board of Tourism Ireland;
5) These services are being procured by Tourism Ireland. Tourism Ireland reserves the right to permit its sister agencies, Fáilte Ireland and Tourism Northern Ireland, to draw down services under any agreement resulting from this procurement process;
6) Award of this contract will be subject to selected candidate obtaining a Tax Clearance Certificate as required by the Irish Revenue Commissioners;
7) Tourism Ireland reserves the right without advance notice (and without giving reasons unless so required by law and without liability to the applicants) to amend or otherwise change the process or to terminate the process.
8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words “or equivalent” will always be appended;
9) Without prejudice to the principle of equal treatment, the Contracting Authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition;
10) Tenders must be delivered as per the instructions;
11) Tourism Ireland will not accept or consider Tenders delivered after this deadline;
12) Tourism Ireland will not be responsible for costs, charges or expenses incurred by applicants, whether or not a final contract is awarded;
13) Tourism Ireland is subject to the provisions of the Code of Practice on Freedom of Information for North/ South Implementation Bodies and Tourism Ireland, which is available on Tourism Ireland‘s website;
14) To the extent that any Personal Data is processed in connection with the provision of the Services or otherwise, the provisions set out in Tourism Ireland’s ICT and GDPR guidelines shall apply to such processing;
15) Award of this contract will be subject to selected candidate being qualified for the purposes of the Fair Employment and Treatment (Northern Ireland) Order 1998, if based in Northern Ireland.
16) The contract will be subject to Irish law;
17)If for any reason it is not possible to conclude the contract with the designated successful tenderer emerging from this competitive process; or if having concluded contract the contracting authority considers that the successful tenderer has not met, or cannot meet its obligations; the contracting authority reserves the right to contract with the next highest scoring tenderer on the basis of the same terms at any time during the tender validity period.
18) Tourism Ireland is committed to purchasing responsibly / Green Procurement.
2) This is the sole call for Request for Tenders for each Lot of this contract.
3) The Contracting Authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers;
4) Contract award will be subject to the approval of the Board of Tourism Ireland;
5) These services are being procured by Tourism Ireland. Tourism Ireland reserves the right to permit its sister agencies, Fáilte Ireland and Tourism Northern Ireland, to draw down services under any agreement resulting from this procurement process;
6) Award of this contract will be subject to selected candidate obtaining a Tax Clearance Certificate as required by the Irish Revenue Commissioners;
7) Tourism Ireland reserves the right without advance notice (and without giving reasons unless so required by law and without liability to the applicants) to amend or otherwise change the process or to terminate the process.
8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words “or equivalent” will always be appended;
9) Without prejudice to the principle of equal treatment, the Contracting Authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition;
10) Tenders must be delivered as per the instructions;
11) Tourism Ireland will not accept or consider Tenders delivered after this deadline;
12) Tourism Ireland will not be responsible for costs, charges or expenses incurred by applicants, whether or not a final contract is awarded;
13) Tourism Ireland is subject to the provisions of the Code of Practice on Freedom of Information for North/ South Implementation Bodies and Tourism Ireland, which is available on Tourism Ireland‘s website;
14) To the extent that any Personal Data is processed in connection with the provision of the Services or otherwise, the provisions set out in Tourism Ireland’s ICT and GDPR guidelines shall apply to such processing;
15) Award of this contract will be subject to selected candidate being qualified for the purposes of the Fair Employment and Treatment (Northern Ireland) Order 1998, if based in Northern Ireland.
16) The contract will be subject to Irish law;
17)If for any reason it is not possible to conclude the contract with the designated successful tenderer emerging from this competitive process; or if having concluded contract the contracting authority considers that the successful tenderer has not met, or cannot meet its obligations; the contracting authority reserves the right to contract with the next highest scoring tenderer on the basis of the same terms at any time during the tender validity period.
18) Tourism Ireland is committed to purchasing responsibly / Green Procurement.
VI.4)
[AppealsProcedure]
VI.4.1)