Date of dispatch of this notice: 14/12/2022
Expire date: 20/02/2023
External Reference: 2022-247719
TED Reference: 2022/S 244-706007
Contract notice
Information
Published
Contract notice
[NoticeContract]
[Directive201424]
[Section1]: [Ca]
I.1)
[NameAddressContact]
Dublin City Council
N/A
Civic Offices, Wood Quay
Dublin 8
Dublin
IE
[Contactpoint]:
IS Procurement Team
[AddressPhone]:
+353 12222222
[AddressEmail]:
isprocurement@dublincity.ie
[Nutscode]:
IE061 -
Dublin
[UrlGeneral]:
www.dublincity.ie
[UrlBuyerprofile]:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/267
I.2)
[JointProcurement]
[JointProcurementCentral]
I.3)
[InfoTendering]
[AddressObtainDocs]:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=229815&B=ETENDERS_SIMPLE[AddressFurtherinfo]
[AsContactsAbove]:
[AddressSendTendersRequest]
[AddressSendTenders]:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=229815&B=ETENDERS_SIMPLE
[AddressSendTendersRequest]
[AddressToAbove]
I.4)
[CaType]
[MaintypeLocalauth]
I.5)
[Mainactivity]
[MainactivGeneral]
[Section2]: [Object]
II.1)
[QuantityScopeContract]
II.1.1)
[TitleContract]
SPFA - Managed Document Print Service and Onsite Manned Print Room
[Fileref]:
SPFA - DCC - Print Services
II.1.2)
[CpvMain]
79800000
-
II.1.3)
[TypeContract]
[Services]
II.1.4)
[DescrShort]
Dublin City Council (DCC) wishes to invite tenders using the Open Procedure to establish a Single Party Framework Agreement for the Provision of a managed document production service on a fleet of floor standing multi-functional devices (MFD’s) with SLA and the provision of an on-site manned print room.
The period of the framework agreement will be for 6 years in accordance with the provisions set out in Article 33.1 of Directive 2014/24/EU. The justification for a framework agreement longer than the standard four years, is to ensure that the project and all related services can be delivered within the life of the framework, which may due to the nature, scale and complexity of the work exceed four years.
An initial contract will be awarded for a period of 4 years with an option to extend for two further periods of 12 months, at the sole discretion of Dublin City Council.
The period of the framework agreement will be for 6 years in accordance with the provisions set out in Article 33.1 of Directive 2014/24/EU. The justification for a framework agreement longer than the standard four years, is to ensure that the project and all related services can be delivered within the life of the framework, which may due to the nature, scale and complexity of the work exceed four years.
An initial contract will be awarded for a period of 4 years with an option to extend for two further periods of 12 months, at the sole discretion of Dublin City Council.
II.1.5)
[ValueMagnitudeEstimatedTotal]
[ValueExclVat]: 7000000.00
EUR
II.1.6)
[LotsInfo]
[DivisionLots]:
[No]
II.2)
[Description]
II.2.2)
[CpvAdditional]
30120000
-
30232100
-
42991200
-
79810000
-
79811000
-
79820000
-
79821000
-
II.2.3)
[PlacePerformance]
[Nutscode]:
IE061 -
Dublin
II.2.4)
[DescrProcurement]
Dublin City Council (DCC) wishes to invite tenders using the Open Procedure to establish a Single Party Framework Agreement for the Provision of a managed document production service on a fleet of floor standing multi-functional devices (MFD’s) with SLA and the provision of an on-site manned print room.
The period of the framework agreement will be for 6 years in accordance with the provisions set out in Article 33.1 of Directive 2014/24/EU. The justification for a framework agreement longer than the standard four years, is to ensure that the project and all related services can be delivered within the life of the framework, which may due to the nature, scale and complexity of the work exceed four years.
An initial contract will be awarded for a period of 4 years with an option to extend for two further periods of 12 months, at the sole discretion of Dublin City Council.
There are two distinct requirements to this procurement -
• A Managed Document Production Service
• Provision of an on-site Manned Print Room
An essential component of the tender is the provision of an on-site, manned print room service located in a basement facility Civic Offices Wood Quay. A site visit of this on site facility will be facilitated on the 9th of January 2023 between 10am and 3pm. If tenderers would like to schedule a site visit on this date they must do so through the eTenders messaging facility by 12 noon on the 6th January 2023.
The estimated value of the framework agreement will be €7,000,000 (euro) and the estimated value of the initial contract will be €3,000,000 (euro).
The period of the framework agreement will be for 6 years in accordance with the provisions set out in Article 33.1 of Directive 2014/24/EU. The justification for a framework agreement longer than the standard four years, is to ensure that the project and all related services can be delivered within the life of the framework, which may due to the nature, scale and complexity of the work exceed four years.
An initial contract will be awarded for a period of 4 years with an option to extend for two further periods of 12 months, at the sole discretion of Dublin City Council.
There are two distinct requirements to this procurement -
• A Managed Document Production Service
• Provision of an on-site Manned Print Room
An essential component of the tender is the provision of an on-site, manned print room service located in a basement facility Civic Offices Wood Quay. A site visit of this on site facility will be facilitated on the 9th of January 2023 between 10am and 3pm. If tenderers would like to schedule a site visit on this date they must do so through the eTenders messaging facility by 12 noon on the 6th January 2023.
The estimated value of the framework agreement will be €7,000,000 (euro) and the estimated value of the initial contract will be €3,000,000 (euro).
II.2.5)
[AwardCriteria]
[AwardCriteriaDescriptive]
II.2.6)
[ValueMagnitudeEstimated]
[ValueExclVat]: 7000000.00
EUR
II.2.7)
[DurationContractFrameworkDps]
[DurationMonths]:
48
[RenewalsSubject]:
[No]
II.2.10)
[VariantsInfo]
[VariantsAccepted]:
[No]
II.2.11)
[OptionsInfo]
[Options]:
[Yes]
[OptionsDescr]:
An initial contract will be awarded for a period of four years with an option to extend for two further periods of 12 months, at the sole discretion of Dublin City Council
II.2.12)
[ElectronicCatalogue]
[ElectronicCatalogueRequired]
II.2.13)
[EuProgrInfo]
[EuProgrRelated]:
[No]
[Section3]: [InfoLegal]
III.1)
[ConditionsParticip]
III.1.1)
[SituationPersonalIncl]
[InfoEvaluatingRequir]:
Please see tender documents for details.
III.1.2)
[EconomicFinancialStanding]
[CriteriaSelectionDocs]
III.1.3)
[TechnicalCapacity]
[CriteriaSelectionDocs]
III.2)
[ConditionsContract]
III.2.2)
[OtherConditions]
Please see tender documents for details.
[Section4]: [Procedure]
IV.1)
[Description]
IV.1.1)
[TypeProcedure]
[ProctypeOpen]
IV.1.3)
[FrameworkContractDpsInfo]
[NoticeInvolvesFramework]
[FrameworkSingle]
IV.1.8)
[GpaInfo]
[GpaCovered]
: [No]
IV.2)
[InfoAdmin]
IV.2.2)
[LimitReceiptTendersReqPart]
[Date]:
26/01/2023
[Time]:
12:00
IV.2.4)
[LanguagesAllowed]
[Language_EN], [Language_GA]
IV.2.6)
[MinTimeMaintain]
[DurationMonths]
: 12
([FromStatedDate])
IV.2.7)
[OpeningConditions]
[Date]:
26/01/2023
[Time]:
12:00
[OpeningPlace]:
Dublin City Council, Civic Offices, Wood Quay, Dublin 8
[OpeningAdditInfo]:
The date and time for opening tenders set out above may change at the discretion of Dublin City Council.
[Section6]: [InfoComplement]
VI.1)
[RecurrenceInfo]
[RecurrentProcurement]:
[No]
VI.2)
[InfoEworkflow]
[EorderingUsed]
[EinvoicingUsed]
[EpaymentUsed]
VI.3)
[InfoAdditional]
1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Act.
2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.
3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.
4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.
6. The framework agreement is primarily for use by the Information Systems Department, but may also be extended for use by other divisions of Dublin City Council as requirements arise.
7. Emailed/faxed/late tenders will not be accepted.
8. Tenders may be submitted in English or in the Irish language.
9. All queries regarding this expression of tender must be directed to the messaging facility on www.etenders.gov.ie. RFT ID: 228971. Queries must be in question format. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12 noon (Irish Time) on Monday 16th January 2023 to enable issue of responses to all interested parties.
10. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.
2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.
3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.
4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.
6. The framework agreement is primarily for use by the Information Systems Department, but may also be extended for use by other divisions of Dublin City Council as requirements arise.
7. Emailed/faxed/late tenders will not be accepted.
8. Tenders may be submitted in English or in the Irish language.
9. All queries regarding this expression of tender must be directed to the messaging facility on www.etenders.gov.ie. RFT ID: 228971. Queries must be in question format. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12 noon (Irish Time) on Monday 16th January 2023 to enable issue of responses to all interested parties.
10. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.
VI.4)
[AppealsProcedure]
VI.4.1)
[AppealsBody]
The High Court
Chief Registrar, High Court, Inns Quay
Dublin
Dublin 7
IE
[AddressPhone]:
+353 18886000
[AddressEmail]:
HighCourtCentralOffice@courts.ie