Contract award notice

Results of the procurement procedure

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

ATU GALWAY MAYO

Port Road, Letterkenny

Co Donegal

00000

Contact person: CORINNA GAVIN

Telephone: +353 91753161

E-mail: procurement@atu.ie

NUTS code: IE042 - West

Internet address(es):

Main address: www.atu.ie

Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1160

I.2)

Joint procurement

The contract is awarded by a central purchasing body

I.4)

Type of the contracting authority

Body governed by public law

I.5)

Main activity

Education

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Multi party framework agreement for the delivery of Virtual Event Platform Services

Reference number: GM2021-16(2)

II.1.2)

Main CPV code

72000000 - IT services: consulting, software development, Internet and support

II.1.3)

Type of contract

Services

II.1.4)

Short description

It is envisaged that this framework will be used for the provision of virtual platforms to host events, which may include LIVE events and HYBRID events arising over the duration of the framework.

II.1.6)

Information about lots

This contract is divided into lots: no

II.1.7)

Total value of the procurement

Value excluding VAT: 10000000.00 EUR

II.2)

Description

II.2.2)

Additional CPV code(s)

48211000 - Platform interconnectivity software package

48219000 - Miscellaneous networking software package

48219400 - Transaction server software package

48222000 - Web server software package

48515000 - Video conferencing software package

48522000 - Virtual keyboard software package

64224000 - Teleconferencing services

72212515 - Video conferencing software development services

72212517 - IT software development services

72212520 - Multimedia software development services

72212522 - Virtual keyboard software development services

79952000 - Event services

II.2.3)

Place of performance

NUTS code: IE042 - West

NUTS code: IE04 - Northern and Western

Main site or place of performance:

Galway, Mayo, Sligo, Donegal

II.2.4)

Description of the procurement

The Contracting Authority wishes to establish a multi-operator framework agreement for the delivery of virtual event platform services to host events (the ‘Services’).
The aim of the framework is to supply the Contracting Authority with virtual and hybrid event platform services for the multiple event types required throughout the academic year. Tenderers should note that planning for events may happen outside of the academic year.
The service must include project management, live event production, rehearsals along with post-live event data and analytics inclusive and not limited to analysis of attendees, activity on sessions, registration data and feedback.
The technical elements of these events are of great importance to ensure security, back-up internet access systems, a choice of platforms for differing levels of functionality as required, easy access by participants/audience, and to maximise cost-effectiveness.
The type and nature of the events required at set out at a high level below.
1. Tier 1- Single campus/Information sessions/ Mini conferences/Hybrid element -
2. Tier 2 - Multi Campus (<6)/Multi Streams/ Large conferences/Hybrid
3. Tier 3 - TU events/Larger scale Multi Campus (>6)/Hybrid
Details on the indicative requirements for each of these types of events are set out more fully in RFT Appendix 1.
It is envisaged that this framework will be used for the provision of virtual platforms to host events, which may include LIVE events and HYBRID events arising over the duration of the framework.

II.2.5)

Award criteria

Criteria below

Quality criterion - Name: Methodology for Delivery of the Services / Weighting: 15%

Quality criterion - Name: Tender Exercise / Weighting: 25%

Quality criterion - Name: Quality and Balance of Proposed Team / Weighting: 20%

Quality criterion - Name: Contract Management / Weighting: 15%

Quality criterion - Name: Value Added Services / Weighting: 5%

Cost criterion - Name: Price / Weighting: 20%

II.2.11)

Information about options

Options: no

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure

IV.1.3)

Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes

IV.2)

Administrative information

IV.2.1)

Previous publication concerning this procedure

Notice number in the OJ S: 2022/S 045-116375

Section V: Award of contract

Contract No: 1

Title: Multi party framework agreement for the delivery of Virtual Event Platform Services

A contract/lot is awarded: yes

V.2)

Award of contract

V.2.1)

Date of conclusion of the contract

25/07/2022

V.2.2)

Information about tenders

Number of tenders received: 1

Number of tenders received from SMEs: 1

Number of tenders received from tenderers from non-EU Member States: 0

Number of tenders received by electronic means: 1

The contract has been awarded to a group of economic operators : no

V.2.3)

Name and address of the contractor

CrowdComms

5 Carmody Street Ennis

Co Clare

V95 HX59

Telephone: +353 656828919

E-mail: shadden@crowdcomms.ie

NUTS code: IE04 - Northern and Western

Internet address: https://www.crowdcomms.com

The contractor is an SME : yes

V.2.4)

Information on value of the contract/lot (excluding VAT)

Initial estimated total value of the contract/lot: 10000000.00 EUR

Total value of the contract/lot: 10000000.00 EUR

Section VI: Complementary information

VI.3)

Additional information

Due to market response this is now a single operator framework agreement. The Contracting Authority estimates that value of the framework agreement will not exceed €10,000,000 excluding VAT over the lifetime of the framework agreement (i.e., max. four years). The Contracting Authority anticipates that the average value of contracts awarded for each type is as follows:
 Tier 1 – up to €10k (excluding VAT)
 Tier 2 – up to €20k (excluding VAT)
 Tier 3 – over €20k (excluding VAT)
On average, it is estimated that;
o 50% of contracts will be Tier 1 events;
o 25% of contract will be Tier 2 events and
o 25% will be Tier 3 events
The breakdown of the types of events is subject to the requirements of the Contracting Authority It is emphasised, however, that this figure is provided strictly for indicative purposes only as there is no guaranteed expenditure under the framework agreement.

VI.4)

Procedures for review

VI.4.1)

Review body

High Court

Four Courts

Dublin 7

Telephone: +353 18886000

E-mail: Highcourtcentraloffice@courts.ie

VI.4.3)

Review procedure

Precise information on deadline(s) for review procedures:

The framework is covered by the application of the Remedies Directive and the relevant standstill period applied at time of notification.

Contract award notice

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