Date of dispatch of this notice: 27/07/2022
External Reference: 2022-274168
TED Reference: 2022/S 146-417677
Contract award notice
Information
Published
Contract award notice
Contract award notice
Results of the procurement procedure
Directive 2014/24/EU
Section I: Contracting authority
I.1)
Name and addresses
Irish Prison Service
N/A
IDA Business Park,
Longford
Ballinalee Road,
IE
Telephone:
+353 433335100
E-mail:
procurement@irishprisons.ie
NUTS code:
IE063 -
Midland
Main address:
http://1
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/214
I.2)
Joint procurement
The contract is awarded by a central purchasing body
I.4)
Type of the contracting authority
Body governed by public law
I.5)
Main activity
Public order and safety
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
Tender for File Security and Auditing to the Irish Prison Service.
Reference number:
IPS/2021/07
II.1.2)
Main CPV code
48731000
-
File security software package
II.1.3)
Type of contract
Supplies
II.1.4)
Short description
Single party framework for the supply, delivery, and maintenance of a software solution for File Security and Auditing to the Irish Prison Service, for an initial contract of four years.
II.1.6)
Information about lots
This contract is divided into lots:
no
II.1.7)
Total value of the procurement
Value excluding VAT:
1500000.00
EUR
II.2)
Description
II.2.2)
Additional CPV code(s)
48000000
-
Software package and information systems
48100000
-
Industry specific software package
48200000
-
Networking, Internet and intranet software package
48210000
-
Networking software package
48218000
-
License management software package
48219000
-
Miscellaneous networking software package
48310000
-
Document creation software package
48311000
-
Document management software package
48514000
-
Remote access software package
48517000
-
IT software package
48600000
-
Database and operating software package
48611000
-
Database software package
48730000
-
Security software package
48732000
-
Data security software package
II.2.3)
Place of performance
NUTS code:
IE -
IRELAND
Main site or place of performance:
Nationwide
II.2.4)
Description of the procurement
Single party framework for the supply, delivery, and maintenance of a software solution for File Security and Auditing to the Irish Prison Service, for an initial contract of four years.
II.2.5)
Award criteria
Criteria below
Quality criterion
-
Name:
Functional Requirements (Methodology)
/
Weighting:
45%
Quality criterion
-
Name:
Account/Contract Management - Support Maintenance
/
Weighting:
10%
Quality criterion
-
Name:
Project Plan
/
Weighting:
10%
Quality criterion
-
Name:
Resource Allocation
/
Weighting:
10%
Quality criterion
-
Name:
Innovation and Added Value
/
Weighting:
5%
Cost criterion
-
Name:
Ultimate Cost
/
Weighting:
20%
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2.14)
Additional information
• Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT ID 195358
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Open procedure
IV.1.3)
Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
: yes
IV.2)
Administrative information
IV.2.1)
Previous publication concerning this procedure
Notice number in the OJ S: 2021/S 144-382178
Section V: Award of contract
Contract No: 1
Title: Tender for File Security and Auditing to the Irish Prison Service.
V.2)
Award of contract
V.2.1)
Date of conclusion of the contract
30/09/2021
V.2.2)
Information about tenders
Number of tenders received:
2
Number of tenders received by electronic means:
2
The contract has been awarded to a group of economic operators
:
noV.2.3)
Name and address of the contractor
Caveo Information Systems Ltd
441430
Clifden Court
Dublin
Ellis Quay
IE
Telephone:
+353 014661188
E-mail:
tenders@caveosystems.com
NUTS code:
IE06 -
Eastern and Midland
Internet address:
http://www.caveosystems.com
The contractor is an SME : no
V.2.4)
Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
1500000.00
EUR
Section VI: Complementary information
VI.3)
Additional information
Suggested text:
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;
2) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition. There is a maximum upload limit of 2GB per document on etenders. Documents larger than this should be divided into smaller files prior to upload or zipped.
3) Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 21 243 92 77 (09:00am – 17:30pm GMT)
4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID:145645) as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response
5) This is the sole call for competition for this contract/framework.
6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
7) Contract award will be subject to the approval of the competent authorities.
8) It will be a condition of award that the successful tenderer is and remains tax compliant.
9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.
10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;
2) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition. There is a maximum upload limit of 2GB per document on etenders. Documents larger than this should be divided into smaller files prior to upload or zipped.
3) Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 21 243 92 77 (09:00am – 17:30pm GMT)
4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID:145645) as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response
5) This is the sole call for competition for this contract/framework.
6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
7) Contract award will be subject to the approval of the competent authorities.
8) It will be a condition of award that the successful tenderer is and remains tax compliant.
9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.
10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.
VI.4)
Procedures for review
VI.4.1)
Review body
High Court
Inns Quay
Dublin
IE
Telephone:
+353 18886000
E-mail:
Highcourtcentraloffice@courts.ie
Internet address:
www.courts.ie
VI.4.3)
Review procedure
Precise information on deadline(s) for review procedures:
The contract/framework is covered by the application of the Remedies Directive and the relevant standstill period applied at the time of notification.