Date of dispatch of this notice: 15/07/2022
Expire date: 26/08/2022
External Reference: 2022-204008
TED Reference: 2022/S 138-394995
Contract notice
Information
Published
Contract notice
Contract notice
Directive 2014/24/EU
Section I: Contracting authority
I.1)
Name and addresses
Tourism Ireland CLG
N/A
4th Floor - Bishop's Square, Redmond's Hill
Dublin
D02 TD99
IE
Contact person:
Procurement Team
E-mail:
hhughes@tourismireland.com
NUTS code:
IE -
IRELAND
Main address:
http://www.ireland.com
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1197
I.3)
Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=219210&B=ETENDERS_SIMPLEAdditional information can be obtained from
the abovementioned address:
Tenders or requests to participate must be submitted
electronically via:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=219210&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)
Type of the contracting authority
Body governed by public law
I.5)
Main activity
Other activity:
Tourism - Destination Marketing
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
Exhibition Stand Design, Build, Storage and Support Services for the German Market
Reference number:
EX/DE/2022
II.1.2)
Main CPV code
79956000
-
Fair and exhibition organisation services
II.1.3)
Type of contract
Services
II.1.4)
Short description
Tourism Ireland wishes to appoint a Supplier to provide a design, build and support service for quality exhibition stands in the German market, including a quality stand for ITB Berlin 2023.
The winning bidder in this competitive Tender process will be awarded the contract based on a suitable, creative and flexible design for the Tourism Ireland stand for ITB Berlin 2023. Please refer to the Specification of Requirements at Schedule 1 of the Instructions document for further information.
Please note that it is a requirement that the lead personnel in attendance at exhibitions must be fluent in German.
It is anticipated that the Contract will commence on 1st November 2022.
PLEASE REFER TO THE DOCUMENTATION ATTACHED FOR DOWNLOADING FOR DETAILS OF THE REQUIREMENTS AND COMPETITION RULES
The winning bidder in this competitive Tender process will be awarded the contract based on a suitable, creative and flexible design for the Tourism Ireland stand for ITB Berlin 2023. Please refer to the Specification of Requirements at Schedule 1 of the Instructions document for further information.
Please note that it is a requirement that the lead personnel in attendance at exhibitions must be fluent in German.
It is anticipated that the Contract will commence on 1st November 2022.
PLEASE REFER TO THE DOCUMENTATION ATTACHED FOR DOWNLOADING FOR DETAILS OF THE REQUIREMENTS AND COMPETITION RULES
II.1.5)
Estimated total value
Value excluding VAT: 320000.00
EUR
II.1.6)
Information about lots
This contract is divided into lots:
no
II.2)
Description
II.2.2)
Additional CPV code(s)
39154100
-
Exhibition stands
II.2.3)
Place of performance
NUTS code:
DE -
DEUTSCHLAND
Main site or place of performance:
Tourism Ireland's German Market
II.2.4)
Description of the procurement
Tourism Ireland wishes to appoint a Supplier to provide a design, build and support service for quality exhibition stands in the German market, including a quality stand for ITB Berlin 2023.
The winning bidder in this competitive Tender process will be awarded the contract based on a suitable, creative and flexible design for the Tourism Ireland stand for ITB Berlin 2023. Please refer to the Specification of Requirements at Schedule 1 of the Instructions document for further information.
Please note that it is a requirement that the lead personnel in attendance at exhibitions must be fluent in German.
It is anticipated that the Contract will commence on 1st November 2022.
PLEASE REFER TO THE DOCUMENTATION ATTACHED FOR DOWNLOADING FOR DETAILS OF THE REQUIREMENTS AND COMPETITION RULES
The winning bidder in this competitive Tender process will be awarded the contract based on a suitable, creative and flexible design for the Tourism Ireland stand for ITB Berlin 2023. Please refer to the Specification of Requirements at Schedule 1 of the Instructions document for further information.
Please note that it is a requirement that the lead personnel in attendance at exhibitions must be fluent in German.
It is anticipated that the Contract will commence on 1st November 2022.
PLEASE REFER TO THE DOCUMENTATION ATTACHED FOR DOWNLOADING FOR DETAILS OF THE REQUIREMENTS AND COMPETITION RULES
II.2.5)
Award criteria
Criteria below
Quality criterion
-
Name:
Creativity & Functionality of the Proposed Stand Design for ITB 2023
/
Weighting:
15%
Quality criterion
-
Name:
Flexibility of Stand Design to Accommodate More OR Less Industry Partners
/
Weighting:
15%
Quality criterion
-
Name:
Project Management and Implementation including Technical Support
/
Weighting:
20%
Cost criterion
-
Name:
Ultimate Cost
/
Weighting:
50%
II.2.6)
Estimated value
Value excluding VAT: 320000.00
EUR
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
36
This contract is subject to renewal:
yes
Description of renewals:
The Contract Period will be for an initial term of three [3] years subject to budget, annual performance review and other factors. Tourism Ireland may, at its discretion, extend the contract for annually for up to four [4] years, again subject to budget, annual performance review and other factors, and up to a maximum term of seven [7] years in total.
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
Section III: Legal, economic, financial and technical information
III.1)
Conditions for participation
III.1.1)
Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As stated in the procurement documents available to download from www.etenders.gov.ie
III.1.2)
Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)
Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)
Conditions related to the contract
III.2.2)
Contract performance conditions
As stated in the procurement documents available to download from www.etenders.gov.ie
III.2.3)
Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Open procedure
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
: yes
IV.2)
Administrative information
IV.2.1)
Previous publication concerning this procedure
Notice number in the OJ S: 2021/S 251-667057
IV.2.2)
Time limit for receipt of tenders or requests to participate
Date:
26/08/2022
Local time:
12:00
IV.2.4)
Languages in which tenders or requests to participate may be submitted
English
IV.2.6)
Minimum time frame during which the tenderer must maintain the tender
Duration in months
: 12
(from the date stated for receipt of tender)
IV.2.7)
Conditions for opening of tenders
Date:
26/08/2022
Local time:
12:00
Place:
Via the eTenders automatic postbox facility
Information about authorised persons and opening procedure:
2 nominated Tourism Ireland staff members
Section VI: Complementary information
VI.1)
Information about recurrence
This is a recurrent procurement:
no
VI.3)
Additional information
1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;
2) Suppliers must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition.
3) Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or telephone: 353 (0) 212439277 (9.00-17.30 GMT);
4) All queries regarding this tender requirement or process must be submitted through the Irish Procurement Opportunities www.etenders.gov.ie as a specific question. Responses will be circulated to those tenderers that have registered an interest in this Notice on www.etenders.gov.ie The details of the person making the query will not be disclosed when circulating the response;
5) This is the sole Request for Tenders for these services using the OPEN
procedure;
6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers, whether or not a final contract is awarded;
7) Contract award will be subject to the approval of the Board of Tourism Ireland;
8) It will be a condition of award that the successful tenderer is and remains tax compliant;
9) Duration of the Contract: It is anticipated that the Contract will commence in November 2022 for a period of up to 3 years with an option, at the sole discretion of Tourism Ireland, to extend annually for up to a further 4 years.
10) At its absolute discretion, the contracting authority may elect to terminate this procurement process or any contract awarded at any time;
11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Respondents are advised to ensure that they return fully completed tender documentation in order to avoid the risk of elimination from the competition at the application/evaluation stage;
12) The contracting authority is subject to the provisions of the code of practice on Freedom of Information for North/South Implementation Bodies and Tourism Ireland, which is available on the contracting authority website;
13) To the extent that any personal data is processed in connection with the provision of the services or otherwise, the provisions set out in the contracting authority’s ICT and GDPR guidelines shall apply to such processing;
14) Award of this contract will be subject to selected candidate being qualified for the purposes of the Fair Employment and Treatment (Northern Ireland) Order 1998, if based in Northern Ireland;
15) The contract will be subject to Irish law;
16) The contracting authority reserves the right without advance notice (and without giving reasons unless so required by law and without liability to the applicants) to amend or otherwise change the process or to terminate the process;
17) Tourism Ireland is committed to the principles of sustainability in relation to the required services, as detailed in the RFT documentation available for downloading
2) Suppliers must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition.
3) Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or telephone: 353 (0) 212439277 (9.00-17.30 GMT);
4) All queries regarding this tender requirement or process must be submitted through the Irish Procurement Opportunities www.etenders.gov.ie as a specific question. Responses will be circulated to those tenderers that have registered an interest in this Notice on www.etenders.gov.ie The details of the person making the query will not be disclosed when circulating the response;
5) This is the sole Request for Tenders for these services using the OPEN
procedure;
6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers, whether or not a final contract is awarded;
7) Contract award will be subject to the approval of the Board of Tourism Ireland;
8) It will be a condition of award that the successful tenderer is and remains tax compliant;
9) Duration of the Contract: It is anticipated that the Contract will commence in November 2022 for a period of up to 3 years with an option, at the sole discretion of Tourism Ireland, to extend annually for up to a further 4 years.
10) At its absolute discretion, the contracting authority may elect to terminate this procurement process or any contract awarded at any time;
11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Respondents are advised to ensure that they return fully completed tender documentation in order to avoid the risk of elimination from the competition at the application/evaluation stage;
12) The contracting authority is subject to the provisions of the code of practice on Freedom of Information for North/South Implementation Bodies and Tourism Ireland, which is available on the contracting authority website;
13) To the extent that any personal data is processed in connection with the provision of the services or otherwise, the provisions set out in the contracting authority’s ICT and GDPR guidelines shall apply to such processing;
14) Award of this contract will be subject to selected candidate being qualified for the purposes of the Fair Employment and Treatment (Northern Ireland) Order 1998, if based in Northern Ireland;
15) The contract will be subject to Irish law;
16) The contracting authority reserves the right without advance notice (and without giving reasons unless so required by law and without liability to the applicants) to amend or otherwise change the process or to terminate the process;
17) Tourism Ireland is committed to the principles of sustainability in relation to the required services, as detailed in the RFT documentation available for downloading
VI.4)
Procedures for review
VI.4.1)
Review body
The High Court
The Four Courts
Dublin
IE