Date of dispatch of this notice: 23/04/2022
External Reference: 2022-200039
TED Reference: 2022/S 083-222831
Contract award notice
Information
Published
Contract award notice
[NoticeContractAward]
[NoticeContractAwardSub]
[Directive201424]
[Section1]: [Ca]
I.1)
[NameAddressContact]
The Health Research Board
N/A
67-72 Grattan House
Dublin 2
Lower Mount St
IE
[Contactpoint]:
Josephine Murphy
[AddressPhone]:
+353 12345000
[AddressEmail]:
jmurphy@hrb.ie
[Nutscode]:
IE -
IRELAND
[UrlGeneral]:
https://www.hrb.ie/
[UrlBuyerprofile]:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/261
I.4)
[CaType]
[MaintypePublicbody]
I.5)
[Mainactivity]
[MainactivHealth]
[Section2]: [Object]
II.1)
[QuantityScopeContract]
II.1.1)
[TitleContract]
Conference and Event Management Service
[Fileref]:
HRB 2021 Conferences and Events
II.1.2)
[CpvMain]
55120000
-
II.1.3)
[TypeContract]
[Services]
II.1.4)
[DescrShort]
The Health Research Board (HRB) is a state agency that supports research and provides evidence to prevent illness, improve health and transform patient care. The HRB has 65 staff. Our annual budget is in excess of €45m and we manage a research investment portfolio of approximately €200m. The agency is funded mainly by the Department of Health, and Board members are appointed by the Minister for Health.
The HRB need a conference and event company that can cater for any size of event, in any format that may be dictated by the needs of the target audience at hand. They must have proven experience and recognised expertise in using online event platforms, complex abstract management systems along with a proven track record or qualifications for handling these aspects of an event.
This contract is intended to be for three years with an option to renew for a fourth year.
The HRB need a conference and event company that can cater for any size of event, in any format that may be dictated by the needs of the target audience at hand. They must have proven experience and recognised expertise in using online event platforms, complex abstract management systems along with a proven track record or qualifications for handling these aspects of an event.
This contract is intended to be for three years with an option to renew for a fourth year.
II.1.6)
[LotsInfo]
[DivisionLots]:
[No]
II.1.7)
[ValueTotal]
[ValueExclVat]:
540000.00
EUR
II.2)
[Description]
II.2.2)
[CpvAdditional]
55120000
-
II.2.3)
[PlacePerformance]
[Nutscode]:
IE061 -
Dublin
[MainsiteplaceWorksDelivery]:
Dublin
II.2.4)
[DescrProcurement]
The Health Research Board (HRB) is a state agency that supports research and provides evidence to prevent illness, improve health and transform patient care. The HRB has 65 staff. Our annual budget is in excess of €45m and we manage a research investment portfolio of approximately €200m. The agency is funded mainly by the Department of Health, and Board members are appointed by the Minister for Health.
The HRB need a conference and event company that can cater for any size of event, in any format that may be dictated by the needs of the target audience at hand. They must have proven experience and recognised expertise in using online event platforms, complex abstract management systems along with a proven track record or qualifications for handling these aspects of an event.
We are looking for a company that can provide a full range of professional conference management services from ‘in person’ events to online events and hybrid events that embrace both online and in person participation.
This contract is intended to be for three years with an option to renew for a fourth year.
Services required for events include, but are not limited to:
‘In person’ events
• Search for and procurement of, venues and third-party suppliers
• Administration and logistics including:
online registration
event planning
management of scientific paper peer-review processes
delegate services (in advance and during the conference)
• budget management (including securing three quotes for all services supplied and third-party invoicing)
Online events
• Provision of online platform for the event
• Administration and logistics including:
online registration
event planning
management of scientific paper peer-review processes
delegate services (in advance and during the conference)
Hybrid or ‘hub and spoke’ events (part in person/ part online)
In addition to all the services outlined for both the ‘in person’ and online events,
The HRB need a conference and event company that can cater for any size of event, in any format that may be dictated by the needs of the target audience at hand. They must have proven experience and recognised expertise in using online event platforms, complex abstract management systems along with a proven track record or qualifications for handling these aspects of an event.
We are looking for a company that can provide a full range of professional conference management services from ‘in person’ events to online events and hybrid events that embrace both online and in person participation.
This contract is intended to be for three years with an option to renew for a fourth year.
Services required for events include, but are not limited to:
‘In person’ events
• Search for and procurement of, venues and third-party suppliers
• Administration and logistics including:
online registration
event planning
management of scientific paper peer-review processes
delegate services (in advance and during the conference)
• budget management (including securing three quotes for all services supplied and third-party invoicing)
Online events
• Provision of online platform for the event
• Administration and logistics including:
online registration
event planning
management of scientific paper peer-review processes
delegate services (in advance and during the conference)
Hybrid or ‘hub and spoke’ events (part in person/ part online)
In addition to all the services outlined for both the ‘in person’ and online events,
II.2.5)
[AwardCriteria]
[AwardCriteriaBelow]
[AwardCriterionQuality]
-
[AwardCriterionName]:
Proven track record for delivering events
/
[Weighting]:
35%
[AwardCriterionQuality]
-
[AwardCriterionName]:
Experience qualifications and expertise of staff
/
[Weighting]:
20%
[AwardCriterionQuality]
-
[AwardCriterionName]:
Ideas generation for successful operation of a hybrid event
/
[Weighting]:
15%
[Price]
-
[Weighting]:
Cost 30%
II.2.11)
[OptionsInfo]
[Options]:
[No]
II.2.13)
[EuProgrInfo]
[EuProgrRelated]:
[No]
II.2.14)
[InfoAdditional]
None
[Section4]: [Procedure]
IV.1)
[Description]
IV.1.1)
[TypeProcedure]
[ProctypeOpen]
IV.1.8)
[GpaInfo]
[GpaCovered]
: [No]
IV.2)
[InfoAdmin]
IV.2.1)
[PubPrevious]
[NumberOj]: 2021/S 055-138222
[Section5]: [AwardOfContract]
[ContractNumber]: 1
[TitleContract]: Conference and Event Management Service
V.2)
[AwardOfContract]
V.2.1)
[DateAward]
27/09/2021
V.2.2)
[AwardOffersInfo]
[OffersReceived]:
7
[NumberTendersSme]:
7
[NumberTendersMs]:
7
[NumberTendersNonms]:
0
[OffersReceivedElectronic]:
7
[AwardedGroup]
:
[No]V.2.3)
[AwardedToName]
Conference Partners Ltd.
8288489Q
Suite 21 The Hyde Building
Dublin 18
Carrickmines
IE
[AddressPhone]:
+353 12968688
[AddressEmail]:
caroline.stanners@conferencepartners.com
[Nutscode]:
IE -
IRELAND
[Internet]:
WWW.conferencepartners.com
[AwardedSme] : [Yes]
V.2.4)
[ValueContractInfo] ([ExclVat])
[ValueEstimTotalContract]:
540000.00
EUR
[ValueTotalFinal]:
540000.00
EUR
[Section6]: [InfoComplement]
VI.3)
[InfoAdditional]
none
VI.4)
[AppealsProcedure]
VI.4.1)
[AppealsBody]
High Court
Inns Quay
Dublin 7
D07
IE
[AddressPhone]:
+353 18886000
[AddressEmail]:
Highcourtcentraloffice@courts.ie