Date of dispatch of this notice: 13/04/2022
Expire date: 13/05/2022
External Reference: 2022-212111
TED Reference: 2022/S 075-202787
Contract notice
Information
Published
Contract notice
[NoticeContract]
[Directive201424]
[Section1]: [Ca]
I.1)
[NameAddressContact]
Coillte CGA
N/A
Newtownmountkennedy
Wicklow
Co Wicklow
IE
[Contactpoint]:
Julie Ann Ennis
[AddressPhone]:
+353 012011111
[AddressEmail]:
julieann.ennis@coillte.ie
[Nutscode]:
IE -
IRELAND
[UrlGeneral]:
http://www.coillte.ie
[UrlBuyerprofile]:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/159
I.3)
[InfoTendering]
[AddressObtainDocs]:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=211781&B=ETENDERS_SIMPLE[AddressFurtherinfo]
[AsContactsAbove]:
[AddressSendTendersRequest]
[AddressSendTenders]:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=211781&B=ETENDERS_SIMPLE
[AddressSendTendersRequest]
[AddressToAbove]
I.4)
[CaType]
[MaintypePublicbody]
I.5)
[Mainactivity]
[OtherActivity]:
Forestry and related services
[Section2]: [Object]
II.1)
[QuantityScopeContract]
II.1.1)
[TitleContract]
Legal Services for First Registration of Property Services - Coillte CGA
II.1.2)
[CpvMain]
79100000
-
II.1.3)
[TypeContract]
[Services]
II.1.4)
[DescrShort]
Coillte CGA invites expressions of interest from suitable qualified firms for the provision of legal services for first registration of property.
Please refer to section 11.2.4 and the pre-qualification questionnaire attached for further information on requirements.
Please refer to section 11.2.4 and the pre-qualification questionnaire attached for further information on requirements.
II.1.5)
[ValueMagnitudeEstimatedTotal]
[ValueExclVat]: 1.00
EUR
II.1.6)
[LotsInfo]
[DivisionLots]:
[No]
II.2)
[Description]
II.2.2)
[CpvAdditional]
66513000
-
71248000
-
79000000
-
79111000
-
79130000
-
79131000
-
II.2.3)
[PlacePerformance]
[Nutscode]:
IE -
IRELAND
[MainsiteplaceWorksDelivery]:
Ireland
II.2.4)
[DescrProcurement]
The scope of work and services required includes but is not limited to the following:
Coillte require the provision of administration and conveyancing legal support for the project to include, but not limited to: -
- Develop/provide I.T. solution, including appropriate data capture form, document folders and case tracker. Coillte will wish to have the facility to remotely access work to assess progress.
- Project management to include periodic progress reports. This project will require a structured project management input to ensure that cases are being assessed in a timely manner, and that deadlines are being met. Bi-weekly reporting to Coillte will be required. Strong project management will be essential to the success of the project;
- Investigation of title and gather supporting documentation;
- Liaise with internal Coillte staff;
- Arrange marking of Land Registry compliant maps of unregistered property boundaries - external surveyors will need to be engaged by Coillte to prepare maps for each property;
- Issue letters to adjacent landowners where required;
- Procure law searches;
- Draft first registration applications using PRA approved template forms for review and lodgement by Coillte to the PRA;
- Assist Coillte in responding to PRA queries.
Coillte is seeking expressions of interest to in-source specialised legal support provided by suitably qualified and experienced conveyancing/legal staff.
Coillte is seeking a professional, efficient and consistent approach to processing a large volume of first registration cases. Coillte will categorise cases for progression based on a priority ranking system. It is expected that all first Registration applications will be lodged within 3½ years of appointment, however a faster throughput should be provided for.
Following lodgement, Coillte envisages that one project team member would be required for six months to assist Coillte in dealing with PRA queries and file close-out.
Coillte require the provision of administration and conveyancing legal support for the project to include, but not limited to: -
- Develop/provide I.T. solution, including appropriate data capture form, document folders and case tracker. Coillte will wish to have the facility to remotely access work to assess progress.
- Project management to include periodic progress reports. This project will require a structured project management input to ensure that cases are being assessed in a timely manner, and that deadlines are being met. Bi-weekly reporting to Coillte will be required. Strong project management will be essential to the success of the project;
- Investigation of title and gather supporting documentation;
- Liaise with internal Coillte staff;
- Arrange marking of Land Registry compliant maps of unregistered property boundaries - external surveyors will need to be engaged by Coillte to prepare maps for each property;
- Issue letters to adjacent landowners where required;
- Procure law searches;
- Draft first registration applications using PRA approved template forms for review and lodgement by Coillte to the PRA;
- Assist Coillte in responding to PRA queries.
Coillte is seeking expressions of interest to in-source specialised legal support provided by suitably qualified and experienced conveyancing/legal staff.
Coillte is seeking a professional, efficient and consistent approach to processing a large volume of first registration cases. Coillte will categorise cases for progression based on a priority ranking system. It is expected that all first Registration applications will be lodged within 3½ years of appointment, however a faster throughput should be provided for.
Following lodgement, Coillte envisages that one project team member would be required for six months to assist Coillte in dealing with PRA queries and file close-out.
II.2.5)
[AwardCriteria]
[AwardCriteriaDescriptive]
II.2.6)
[ValueMagnitudeEstimated]
[ValueExclVat]: 1.00
EUR
II.2.7)
[DurationContractFrameworkDps]
[DurationMonths]:
42
[RenewalsSubject]:
[No]
II.2.9)
[LimitOperators]
[EnvisagedNumber]:
5
[CriteriaChoosingLimited]:
The number cited above will depend on the quality of applications received.
II.2.10)
[VariantsInfo]
[VariantsAccepted]:
[Yes]
II.2.11)
[OptionsInfo]
[Options]:
[No]
II.2.13)
[EuProgrInfo]
[EuProgrRelated]:
[No]
II.2.14)
[InfoAdditional]
Please note that the duration stated in 11.2.7 may be subject to an extension at the discretion of Coillte CGA
[Section3]: [InfoLegal]
III.1)
[ConditionsParticip]
III.1.1)
[SituationPersonalIncl]
[InfoEvaluatingRequir]:
Please refer to the tender documentation available to download from www.etenders.gov.ie (RFT 211932)
III.1.2)
[EconomicFinancialStanding]
[CriteriaSelectionDocs]
III.1.3)
[TechnicalCapacity]
[CriteriaSelectionDocs]
III.2)
[ConditionsContract]
III.2.3)
[StaffResponsible]
[StaffResponsibleIndicate]
[Section4]: [Procedure]
IV.1)
[Description]
IV.1.1)
[TypeProcedure]
[ProctypeCompNegotiation]
IV.1.8)
[GpaInfo]
[GpaCovered]
: [Yes]
IV.2)
[InfoAdmin]
IV.2.2)
[LimitReceiptTendersReqPart]
[Date]:
13/05/2022
[Time]:
12:00
IV.2.4)
[LanguagesAllowed]
[Language_EN]
[Section6]: [InfoComplement]
VI.1)
[RecurrenceInfo]
[RecurrentProcurement]:
[No]
VI.3)
[InfoAdditional]
Interested parties must register their interest on the E-tenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All clarifications must be uploaded electronically to the relevant section on E-tenders.
The contracting authority is not responsible for any costs, charges or expenses incurred by candidates or tenderers.
At its absolute discretion, the contracting authority may elect to terminate this procurement process and any contract awarded under the contract.
The contracting authority is not responsible for any costs, charges or expenses incurred by candidates or tenderers.
At its absolute discretion, the contracting authority may elect to terminate this procurement process and any contract awarded under the contract.
VI.4)
[AppealsProcedure]
VI.4.1)
[AppealsBody]
The High Court
The Four Courts
Dublin
7
IE
[AddressPhone]:
+353 18886000
[AddressEmail]:
highcourtcentraloffice@courts.ie
[Internet]:
http://www.courts.ie
VI.4.3)
[AppealsLodging]
[AppealsDeadline]:
Please refer to the relevant Remedies Legislation and SI 130 as applicable.