ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 14/12/2021

Expire date: 21/01/2022

External Reference: 2021-238692

TED Reference: 2021/S 245-646277

Contract notice

Contract notice

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

Cluid Housing Association
N/A
159 - 161 Sheriff Street Upper
Dublin
Dublin 1
IE
Contact person: Amy O'Farrell
Telephone: +353 17072088
E-mail: aofarrell@cluid.ie
NUTS code:  IE -  IRELAND
Internet address(es):
Main address: http://www.cluid.ie
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1165

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=203960&B=ETENDERS_SIMPLE
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=203960&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Housing and community amenities

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Integrated Housing Management Software Solutions
II.1.2)

Main CPV code

72000000  -  IT services: consulting, software development, Internet and support
II.1.3)

Type of contract

Services
II.1.4)

Short description

Clúid Housing seeks to establish a a single party framework agreement for supply of Cloud based Software Services. The purpose of the Housing Management software(HMS) platform is to manage day to day operations and strategic management of Clúid's housing operations. Please refer to the procurement documents included with this notice (eTenders reference RFT204582 www.etenders.gov.ie) for further details.
II.1.5)

Estimated total value

Value excluding VAT: 3500000.00  EUR
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

48000000  -  Software package and information systems
48600000  -  Database and operating software package
72212421  -  Facilities management software development services
72212430  -  Inventory management software development services
II.2.3)

Place of performance

NUTS code:  IE -  IRELAND
Main site or place of performance:  
Nationwide
II.2.4)

Description of the procurement

Please refer to the procurement documents included with this contract notice for further details. The documents can be accessed via www.etenders.gov.ie under RFT179734. Clúid Housing are seeking applications from suitably qualified service providers for an Integrated Housing Management Software (HMS) solution to manage day to day operational requirements and strategic management requirements now and into the future.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 3500000.00  EUR
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 96
This contract is subject to renewal: no
II.2.9)

Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 4
Objective criteria for choosing the limited number of candidates:
It is envisaged that the top 4 scoring applicants will proceed to the ITN stage, subject to that number meeting the minimum pre-qualification criteria detailed in the PQQ. The Contracting Authority reserves the right to include an additional candidate if they score equal to the 4th ranking candidate in the PQQ evaluation. Please refer to the PQQ document for minimum requirements and weightings.
II.2.10)

Information about variants

Variants will be accepted: yes
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)

Additional information

Please refer to the procurement documents published with this Contract Notice for further details. Additional contracts relating to the initial requirements published may be awarded to the successful tenderer (framework member) over the lifetime of the framework in accordance with the Contracting Authority's operational and budgetary requirements.

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.1)

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:  Please refer to the Pre-qualification document published with the Contract Notice for further details in relation to Selection Criteria and mandatory specifications requirements of the Contracting Authority
III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

III.2.2)

Contract performance conditions

to be agreed as part of the procurement process.
III.2.3)

Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Competitive procedure with negotiation
IV.1.3)

Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
In the case of framework agreements, provide justification for any duration exceeding 4 years:  The justification for exceeding 4 years relates to complex nature of the services required and the consequent disruption to the day-to- day operations of the Contracting Authority in acquiring and implementing any new functionality envisaged under the framework.
IV.1.4)

Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.5)

Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  21/01/2022
Local time:  12:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English, Irish
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 12  (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.4)

Procedures for review

VI.4.1)

Review body

The High Court
The Four Courts, Innes Quay
Dublin 7
IE

VI.4.3)

Review procedure

Precise information on deadline(s) for review procedures: 
Please consult your solicitor.