Date of dispatch of this notice: 13/04/2021
Expire date: 21/05/2021
External Reference: 2021-271927
TED Reference: 2021/S 074-188000
Contract notice
Information
Published
Contract notice
[NoticeContract]
[Directive201424]
[Section1]: [Ca]
I.1)
[NameAddressContact]
Dublin City Council
N/A
Civic Offices, Wood Quay
Dublin 8
Dublin
IE
[Contactpoint]:
Janet Lambe
[AddressPhone]:
+353 2222850
[AddressEmail]:
janet.lambe@dublincity.ie
[Nutscode]:
IE061 -
Dublin
[UrlGeneral]:
www.dublincity.ie
[UrlBuyerprofile]:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/267
I.3)
[InfoTendering]
[AddressObtainDocs]:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=186485&B=ETENDERS_SIMPLE[AddressFurtherinfo]
[AsContactsAbove]:
[AddressSendTendersRequest]
[AddressSendTenders]:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=186485&B=ETENDERS_SIMPLE
[AddressSendTendersRequest]
[AddressToAbove]
I.4)
[CaType]
[MaintypeLocalauth]
I.5)
[Mainactivity]
[MainactivGeneral]
[Section2]: [Object]
II.1)
[QuantityScopeContract]
II.1.1)
[TitleContract]
Rostering System for Dublin Fire Brigade
[Fileref]:
DFB
II.1.2)
[CpvMain]
72268000
-
II.1.3)
[TypeContract]
[Services]
II.1.4)
[DescrShort]
Dublin City Council proposes to establish a Single Party Framework Agreement for four years, for the provision of a Rostering System, to include implementation, hosting, support, maintenance and future development. The framework will be established and awarded based on the first contract described in this tender document. Subsequent contracts will be based on a SRFT issued to the framework member.
As part of supporting its operations and processes, Dublin Fire Brigade (DFB) is looking to procure a cloud based Rostering system which can manage rosters, crewing levels, leave applications, time & Attendance and overtime rota for shift based as well as office-based staff.
As part of supporting its operations and processes, Dublin Fire Brigade (DFB) is looking to procure a cloud based Rostering system which can manage rosters, crewing levels, leave applications, time & Attendance and overtime rota for shift based as well as office-based staff.
II.1.5)
[ValueMagnitudeEstimatedTotal]
[ValueExclVat]: 350000.00
EUR
II.1.6)
[LotsInfo]
[DivisionLots]:
[No]
II.2)
[Description]
II.2.2)
[CpvAdditional]
48221000
-
48222000
-
72211000
-
72212221
-
72212222
-
72212610
-
72212920
-
72212960
-
72226000
-
72227000
-
72243000
-
72246000
-
72261000
-
72262000
-
72263000
-
72265000
-
72266000
-
72267100
-
II.2.3)
[PlacePerformance]
[Nutscode]:
IE061 -
Dublin
[MainsiteplaceWorksDelivery]:
Dublin Fire Brigade
II.2.4)
[DescrProcurement]
Dublin City Council proposes to establish a Single Party Framework Agreement for four years, for the provision of a Rostering System, to include implementation, hosting, support, maintenance and future development. The framework will be established and awarded based on the first contract described in this tender document. Subsequent contracts will be based on a SRFT issued to the framework member.
As part of supporting its operations and processes, Dublin Fire Brigade (DFB) is looking to procure a cloud based Rostering system which can manage rosters, crewing levels, leave applications, time & Attendance and overtime rota for shift based as well as office-based staff.
An initial contract will be awarded for an externally-hosted Rostering system which will perform the following functions –
• Time & Attendance management
• Facility to confirm attendance status on a daily basis by Station Officer and ability to adjust as necessary
• Leave management including leave self service
• Leave Swap
• Leave approval process to level of maximum of 3 approvals
• Rostering including the support of multiple shift patterns
• Upload and assign all annual and compensatory leave for all personnel on an annual basis
• Overtime Scheduler - Mobi Dialler system replacement for overtime dialling, scheduling & recording
• Overtime list management
• Data extraction of attendance, overtime, leave records for wages
• Skills management
• Provide the ability to interface with external datasets from systems currently in use for recording of skills
• A seamless deployment that responds to both web and mobile devices.
• Staff Management including movement of staff location
• Full Reportable system
• Auditable records
• Interface with 3rd party systems in future (Core HR)
• Provide on-going support for the deployment and development of the selected solution
As part of supporting its operations and processes, Dublin Fire Brigade (DFB) is looking to procure a cloud based Rostering system which can manage rosters, crewing levels, leave applications, time & Attendance and overtime rota for shift based as well as office-based staff.
An initial contract will be awarded for an externally-hosted Rostering system which will perform the following functions –
• Time & Attendance management
• Facility to confirm attendance status on a daily basis by Station Officer and ability to adjust as necessary
• Leave management including leave self service
• Leave Swap
• Leave approval process to level of maximum of 3 approvals
• Rostering including the support of multiple shift patterns
• Upload and assign all annual and compensatory leave for all personnel on an annual basis
• Overtime Scheduler - Mobi Dialler system replacement for overtime dialling, scheduling & recording
• Overtime list management
• Data extraction of attendance, overtime, leave records for wages
• Skills management
• Provide the ability to interface with external datasets from systems currently in use for recording of skills
• A seamless deployment that responds to both web and mobile devices.
• Staff Management including movement of staff location
• Full Reportable system
• Auditable records
• Interface with 3rd party systems in future (Core HR)
• Provide on-going support for the deployment and development of the selected solution
II.2.5)
[AwardCriteria]
[AwardCriteriaDescriptive]
II.2.6)
[ValueMagnitudeEstimated]
[ValueExclVat]: 350000.00
EUR
II.2.7)
[DurationContractFrameworkDps]
[DurationMonths]:
48
[RenewalsSubject]:
[Yes]
[RenewalsDescr]:
Subsequent contracts will be based on a SRFT issued to the framework member.
II.2.10)
[VariantsInfo]
[VariantsAccepted]:
[No]
II.2.11)
[OptionsInfo]
[Options]:
[No]
II.2.13)
[EuProgrInfo]
[EuProgrRelated]:
[No]
[Section3]: [InfoLegal]
III.1)
[ConditionsParticip]
III.1.1)
[SituationPersonalIncl]
[InfoEvaluatingRequir]:
Please see tender documents available at: www.etenders.gov.ie
III.1.2)
[EconomicFinancialStanding]
[CriteriaSelectionDocs]
III.1.3)
[TechnicalCapacity]
[CriteriaSelectionDocs]
III.2)
[ConditionsContract]
III.2.2)
[OtherConditions]
Please see tender documents available at: www.etenders.gov.ie
[Section4]: [Procedure]
IV.1)
[Description]
IV.1.1)
[TypeProcedure]
[ProctypeOpen]
IV.1.3)
[FrameworkContractDpsInfo]
[NoticeInvolvesFramework]
[FrameworkSingle]
IV.1.8)
[GpaInfo]
[GpaCovered]
: [Yes]
IV.2)
[InfoAdmin]
IV.2.2)
[LimitReceiptTendersReqPart]
[Date]:
21/05/2021
[Time]:
12:00
IV.2.4)
[LanguagesAllowed]
[Language_EN], [Language_GA]
IV.2.6)
[MinTimeMaintain]
[DateTenderValid]:
21/05/2022
IV.2.7)
[OpeningConditions]
[Date]:
21/05/2021
[Time]:
12:00
[Section6]: [InfoComplement]
VI.1)
[RecurrenceInfo]
[RecurrentProcurement]:
[No]
VI.2)
[InfoEworkflow]
[EpaymentUsed]
VI.3)
[InfoAdditional]
1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Acts.
2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.
3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.
4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.
6. The framework agreement is primarily for use by Dublin Fire Brigade but may also be extended for use by other divisions of Dublin City Council as requirements arise.
7. Emailed/faxed/late tenders will not be accepted. Tenders may be submitted in English or in the Irish language.
8. All queries regarding this tender must be submitted through the etenders messaging facility, RFT ID 188023. Queries must be in question format. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 7th May 2021 to enable issue of responses to all interested parties.
9. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.
2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.
3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.
4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.
6. The framework agreement is primarily for use by Dublin Fire Brigade but may also be extended for use by other divisions of Dublin City Council as requirements arise.
7. Emailed/faxed/late tenders will not be accepted. Tenders may be submitted in English or in the Irish language.
8. All queries regarding this tender must be submitted through the etenders messaging facility, RFT ID 188023. Queries must be in question format. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 7th May 2021 to enable issue of responses to all interested parties.
9. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.
VI.4)
[AppealsProcedure]
VI.4.1)
[AppealsBody]
The High Court
Chief Registrar, High Court, Inns Quay
Dublin
Dublin 7
IE
[AddressPhone]:
+353 18886000
[AddressEmail]:
HighCourtCentralOffice@courts.ie
VI.4.2)
[MediationBody]
The High Court
Chief Registrar, High Court, Inns Quay
Dublin
Dublin 7
IE
[AddressPhone]:
+353 18886000
[AddressEmail]:
HighCourtCentralOffice@courts.ie
VI.4.3)
[AppealsLodging]
[AppealsDeadline]:
Please consult your solicitor
VI.4.4)
[AppealsInfo]
The High Court
Chief Registrar, High Court, Inns Quay
Dublin
Dublin 7
IE
[AddressPhone]:
+353 18886000
[AddressEmail]:
HighCourtCentralOffice@courts.ie