Date of dispatch of this notice: 19/10/2020
Expire date: 18/11/2020
External Reference: 2020-286476
TED Reference: 2020/S 207-503599
Contract notice
Information
Published
Contract notice
[NoticeContract]
[Directive201424]
[Section1]: [Ca]
I.1)
[NameAddressContact]
Tourism Ireland CLG
N/A
Bishop's Square, Redmond's Hill
D02 TD99
Dublin
IE
[Contactpoint]:
Procurement Officer
[AddressPhone]:
+353 14763400
[AddressEmail]:
TenderResponse@tourismireland.com
[AddressFax]:
+353 014763642
[Internets]:
[UrlGeneral]:
http://www.ireland.com
[UrlBuyerprofile]:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1197
I.3)
[InfoTendering]
[AddressObtainDocs]:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=176342&B=ETENDERS_SIMPLE[AddressFurtherinfo]
[AsContactsAbove]:
[AddressSendTendersRequest]
[AddressSendTenders]:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=176342&B=ETENDERS_SIMPLE
[AddressSendTendersRequest]
[AddressToAbove]
I.4)
[CaType]
[MaintypePublicbody]
I.5)
[Mainactivity]
[OtherActivity]:
Tourism - Destination Marketing
[Section2]: [Object]
II.1)
[QuantityScopeContract]
II.1.1)
[TitleContract]
Online News Media Monitoring & Media Evaluation Services Across 20 Markets
[Fileref]:
OMM/EG/2020
II.1.2)
[CpvMain]
71700000
-
II.1.3)
[TypeContract]
[Services]
II.1.4)
[DescrShort]
Tourism Ireland wishes to contract a media evaluation consultancy to support with qualitative media evaluation of global earned media coverage, spanning 20 markets. As part of this contract, the supplier will provide a centralised media monitoring service for online news content across these 20 markets which feeds into the global evaluation database.
PLEASE REFER TO THE ASSOCIATED DOCUMENTATION AVAILABLE FOR DOWNLOADING FROM www.etenders.gov.ie FOR DETAILS OF TOURISM IRELAND'S SPECIFIC REQUIREMENTS
PLEASE REFER TO THE ASSOCIATED DOCUMENTATION AVAILABLE FOR DOWNLOADING FROM www.etenders.gov.ie FOR DETAILS OF TOURISM IRELAND'S SPECIFIC REQUIREMENTS
II.1.5)
[ValueMagnitudeEstimatedTotal]
[ValueExclVat]: 1500000.00
EUR
II.1.6)
[LotsInfo]
[DivisionLots]:
[No]
II.2)
[Description]
II.2.2)
[CpvAdditional]
22200000
-
30233000
-
72212500
-
72330000
-
92200000
-
92400000
-
II.2.3)
[PlacePerformance]
[MainsiteplaceWorksDelivery]:
Across a global network of 20 markets.
II.2.4)
[DescrProcurement]
Tourism Ireland wishes to contract a media evaluation consultancy to support with qualitative media evaluation of global earned media coverage, spanning 20 markets. As part of this contract, the supplier will provide a centralised media monitoring service for online news content across these 20 markets which feeds into the global evaluation database.
II.2.5)
[AwardCriteria]
[AwardCriteriaDescriptive]
II.2.6)
[ValueMagnitudeEstimated]
[ValueExclVat]: 1500000.00
EUR
II.2.7)
[DurationContractFrameworkDps]
[DurationMonths]:
36
[RenewalsSubject]:
[Yes]
[RenewalsDescr]:
The Contract will be renewed annually, subject to satisfactory Contractor performance, budget and other factors. The initial term will be for three [3] years, with the option to extend annually, at Tourism Ireland's discretion, for up to two [2] further years. The maximum term of the contract is five [5] years.
II.2.9)
[LimitOperators]
[EnvisagedNumber]:
5
[CriteriaChoosingLimited]:
Previous recent experience (within the past 3 years) in multi market reporting with various and complex data feeds – please provide brief descriptions of similar relevant contracts and a list of references [30%]
Evidenced ability to tailor database metrics and outputs (reports, online dashboards) to Tourism Ireland’s bespoke needs/ requirements as outlined in the Specification [20%]
Proposed account team members with evidenced experience of supporting a global team, with multiple internal and external stakeholders though a process of change management in media evaluation metrics. [30%]
Demonstrable technical capability for qualitative analysis and tagging to be carried out either at the supplier end or by Tourism Ireland’s global publicity team (20-30 individuals, based in different geographies) [20%]
Evidenced ability to tailor database metrics and outputs (reports, online dashboards) to Tourism Ireland’s bespoke needs/ requirements as outlined in the Specification [20%]
Proposed account team members with evidenced experience of supporting a global team, with multiple internal and external stakeholders though a process of change management in media evaluation metrics. [30%]
Demonstrable technical capability for qualitative analysis and tagging to be carried out either at the supplier end or by Tourism Ireland’s global publicity team (20-30 individuals, based in different geographies) [20%]
II.2.10)
[VariantsInfo]
[VariantsAccepted]:
[No]
II.2.11)
[OptionsInfo]
[Options]:
[No]
II.2.13)
[EuProgrInfo]
[EuProgrRelated]:
[No]
II.2.14)
[InfoAdditional]
Please consult the associated RFT documentation which contains full instructions regarding the submission of a request to participate and is available for download from www.etenders.gov.ie
[Section3]: [InfoLegal]
III.1)
[ConditionsParticip]
III.1.1)
[SituationPersonalIncl]
[InfoEvaluatingRequir]:
Please consult the associated documentation available for download from www.etenders.gov.ie
Tourism Ireland requires the services to adhere to good industry security practice and must be in compliance with legislative and regulatory requirements including;
• EU GDPR
• Data Protection Act 2018
Candidates will be required as part of the pre-qualification process to indicate compliance by answering specific questions in this regard.
Tourism Ireland requires the services to adhere to good industry security practice and must be in compliance with legislative and regulatory requirements including;
• EU GDPR
• Data Protection Act 2018
Candidates will be required as part of the pre-qualification process to indicate compliance by answering specific questions in this regard.
III.1.2)
[EconomicFinancialStanding]
[InfoEvaluatingWethRequir]:
As detailed in the associated documentation available for download from www.etenders.gov.ie
[MinStandardsRequired]:
(i) Turnover during any of the previous 3 financial years was at least: EUR €500,000
(ii) It is a condition of award that the successful tenderer is and remains tax compliant
Note #1: in the case of the Tenderer being a grouping, the condition at (i) above may be satisfied by the group
members as a whole.
Candidates must declare below that they satisfy the minimum insurance requirements set out below and they
are able, upon request and without delay, to provide the supporting documentation to Tourism Ireland in each
case:
(a) public liability insurance with an indemnity limit of EUR 2,500,000,
(b) professional indemnity insurance with an indemnity limit of EUR 2 500 000.
(ii) It is a condition of award that the successful tenderer is and remains tax compliant
Note #1: in the case of the Tenderer being a grouping, the condition at (i) above may be satisfied by the group
members as a whole.
Candidates must declare below that they satisfy the minimum insurance requirements set out below and they
are able, upon request and without delay, to provide the supporting documentation to Tourism Ireland in each
case:
(a) public liability insurance with an indemnity limit of EUR 2,500,000,
(b) professional indemnity insurance with an indemnity limit of EUR 2 500 000.
III.1.3)
[TechnicalCapacity]
[CriteriaSelectionDocs]
III.2)
[ConditionsContract]
III.2.2)
[OtherConditions]
Ability to service the requirements across 20 markets
III.2.3)
[StaffResponsible]
[StaffResponsibleIndicate]
[Section4]: [Procedure]
IV.1)
[Description]
IV.1.1)
[TypeProcedure]
[ProctypeRestricted]
IV.1.8)
[GpaInfo]
[GpaCovered]
: [Yes]
IV.2)
[InfoAdmin]
IV.2.2)
[LimitReceiptTendersReqPart]
[Date]:
18/11/2020
[Time]:
12:00
IV.2.3)
[DateDispatchTenderParticipate]
[Date]: 01/12/2020
IV.2.4)
[LanguagesAllowed]
[Language_EN]
IV.2.6)
[MinTimeMaintain]
[DurationMonths]
: 12
([FromStatedDate])
[Section6]: [InfoComplement]
VI.1)
[RecurrenceInfo]
[RecurrentProcurement]:
[No]
VI.3)
[InfoAdditional]
Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Tourism Ireland will not accept responsibility for information relayed (or not relayed) via third parties;
All queries regarding this tender requirement or process must be submitted through the Irish Procurement Opportunities www.etenders.gov.ie as a specific question. Responses will be circulated to those tenderers that have registered an interest in this Notice on www.etenders.gov.ie The details of the person making the query will not be disclosed when circulating the response.
The contracting authority reminds suppliers that application to this competition and completion of tenders should in no way impede the need to comply with government advice/directives for isolation or any other requirements or containment measures in place to fight the spread of Covid-19
This is the 1st stage in a 2-stage Restricted Tender procedure. Suitably qualified bidders are hereby invited to submit a request to participate.
The Contracting Authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers; whether a final contract is awarded.
Contract award will be subject to the approval of the Board of Tourism Ireland;
Tourism Ireland reserves the right to permit its sister agencies, Fáilte Ireland and Tourism Northern Ireland, to draw down services under any agreement resulting from this procurement process;
It will be a condition of award that the successful tenderer is and remains tax compliant
At its absolute discretion, the contracting authority may elect to terminate this procurement process, or any contract awarded at any time;
Please note in relation to all documents, that where reference is made to a standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words “or equivalent” will always be appended;
Without prejudice to the principle of equal treatment, the Contracting Authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition;
At Section II.2.9) we have indicated that 5 applicants will be invited to tender, please note that the Contracting Authority reserves the right to invite at least 5 subject to that number qualifying;
Requests to participate must be delivered as per the instructions. Tourism Ireland will not accept or consider requests to participate delivered after the deadline;
Tourism Ireland is subject to the provisions of the Code of Practice on Freedom of Information for North/ South Implementation Bodies and Tourism Ireland, which is available on Tourism Ireland‘s website;
To the extent that any Personal Data is processed in connection with the provision of the Services or otherwise, the provisions set out in Tourism Ireland’s ICT and GDPR guidelines shall apply to such processing;
Award of this contract will be subject to selected candidate being qualified for the purposes of the Fair Employment and Treatment (Northern Ireland) Order 1998, if based in Northern Ireland.
The contract will be subject to Irish law;
All queries regarding this tender requirement or process must be submitted through the Irish Procurement Opportunities www.etenders.gov.ie as a specific question. Responses will be circulated to those tenderers that have registered an interest in this Notice on www.etenders.gov.ie The details of the person making the query will not be disclosed when circulating the response.
The contracting authority reminds suppliers that application to this competition and completion of tenders should in no way impede the need to comply with government advice/directives for isolation or any other requirements or containment measures in place to fight the spread of Covid-19
This is the 1st stage in a 2-stage Restricted Tender procedure. Suitably qualified bidders are hereby invited to submit a request to participate.
The Contracting Authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers; whether a final contract is awarded.
Contract award will be subject to the approval of the Board of Tourism Ireland;
Tourism Ireland reserves the right to permit its sister agencies, Fáilte Ireland and Tourism Northern Ireland, to draw down services under any agreement resulting from this procurement process;
It will be a condition of award that the successful tenderer is and remains tax compliant
At its absolute discretion, the contracting authority may elect to terminate this procurement process, or any contract awarded at any time;
Please note in relation to all documents, that where reference is made to a standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words “or equivalent” will always be appended;
Without prejudice to the principle of equal treatment, the Contracting Authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition;
At Section II.2.9) we have indicated that 5 applicants will be invited to tender, please note that the Contracting Authority reserves the right to invite at least 5 subject to that number qualifying;
Requests to participate must be delivered as per the instructions. Tourism Ireland will not accept or consider requests to participate delivered after the deadline;
Tourism Ireland is subject to the provisions of the Code of Practice on Freedom of Information for North/ South Implementation Bodies and Tourism Ireland, which is available on Tourism Ireland‘s website;
To the extent that any Personal Data is processed in connection with the provision of the Services or otherwise, the provisions set out in Tourism Ireland’s ICT and GDPR guidelines shall apply to such processing;
Award of this contract will be subject to selected candidate being qualified for the purposes of the Fair Employment and Treatment (Northern Ireland) Order 1998, if based in Northern Ireland.
The contract will be subject to Irish law;
VI.4)
[AppealsProcedure]
VI.4.1)
[AppealsBody]
The High Court
The Four Courts
Dublin
IE
VI.4.3)
[AppealsLodging]
[AppealsDeadline]:
This contract/framework is covered by the application of the Remedies Directive and the relevant standstill period applied at time of notification