ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 18/10/2020

Expire date: 16/11/2020

External Reference: 2020-287285

TED Reference: 2020/S 203-493838

Contract notice

[NoticeContract]

[Directive201424]

[Section1]: [Ca]

I.1)

[NameAddressContact]

Galway Mayo Institute of Technology
N/A
Dublin Road
Galway
00000
IE
[Contactpoint]: Hilary Molloy
[AddressPhone]: +353 91742735
[AddressEmail]: hilary.molloy@gmit.ie
[Internets]:
[UrlGeneral]: https://www.gmit.ie
[UrlBuyerprofile]: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1160

I.3)

[InfoTendering]

[AddressObtainDocs]:  
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=176013&B=ETENDERS_SIMPLE
[AddressFurtherinfo]
[AsContactsAbove]:  
[AddressSendTendersRequest]
[AddressSendTenders]:  http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=176013&B=ETENDERS_SIMPLE
[AddressSendTendersRequest]
[AddressToAbove]
I.4)

[CaType]

[OtherType]:  Education
I.5)

[Mainactivity]

[MainactivEducation]

[Section2]: [Object]

II.1)

[QuantityScopeContract]

II.1.1)

[TitleContract]

Timetable System & ongoing development & maintenance
II.1.2)

[CpvMain]

72212332  - 
II.1.3)

[TypeContract]

[Services]
II.1.4)

[DescrShort]

Establishment of a Single Party framework agreement for provision of a Timetable System & ongoing development & maintenance. There are two Lots:
• Lot 1 - Classroom Timetable Scheduling, Publication & Communication
• Lot 2 - Exam Scheduler Publication & Communication
II.1.5)

[ValueMagnitudeEstimatedTotal]

[ValueExclVat]: 800000.00  EUR
II.1.6)

[LotsInfo]

[DivisionLots]: [Yes]
[LotsSubmittedFor]  [LotsAll]
II.2)

[Description]

II.2.1)

[TitleContract]

Classroom Timetable Scheduling, Publication & Communication
[LotNumber]:  1
II.2.2)

[CpvAdditional]

22120000  - 
30199790  - 
48332000  - 
72212332  - 
II.2.3)

[PlacePerformance]

[MainsiteplaceWorksDelivery]:  
Galway, Mayo, Sligo, Letterkenny
II.2.4)

[DescrProcurement]

A centralised class timetable system is required for all undergraduate and postgraduate programmes across all campuses. The system should have the ability to schedule resources such as rooms, students, staff collectively.
II.2.5)

[AwardCriteria]

[AwardCriteriaDescriptive]
II.2.6)

[ValueMagnitudeEstimated]

[ValueExclVat]: 320000.00  EUR
II.2.7)

[DurationContractFrameworkDps]

[DurationMonths]: 48
[RenewalsSubject]: [Yes]
[RenewalsDescr]:  
The framework agreement(s) will initially be for four (4) years, with the option to extend for a further two (2), two-year periods, up to a maximum of eight (8) years subject to satisfactory performance, business needs and budgetary constraints. The extended duration of the framework is justified on the grounds of the considerable disruption that a change within a shorter period would entail.
II.2.9)

[LimitOperators]

[EnvisagedNumber]: 3
II.2.10)

[VariantsInfo]

[VariantsAccepted]: [No]
II.2.11)

[OptionsInfo]

[Options]: [No]
II.2.13)

[EuProgrInfo]

[EuProgrRelated]: [No]
II.2)

[Description]

II.2.1)

[TitleContract]

Exam Scheduler Publication & Communication
[LotNumber]:  2
II.2.2)

[CpvAdditional]

22120000  - 
30199790  - 
33192210  - 
48332000  - 
II.2.3)

[PlacePerformance]

[MainsiteplaceWorksDelivery]:  
Galway, Mayo, Sligo, Letterkenny
II.2.4)

[DescrProcurement]

A centralised Examination System is required to facilitate the scheduling of examinations. It should be able to schedule room, students, invigilators collectively. The system should balance a students’ exam timetables. It should make best use of physical resources, rooms, staff and invigilating across multiple campuses. The system must have the capacity to produce a timetable based on constraints. The system should support students needing alternative accommodations including but not limited to students requiring specific room requirements. The system should support multiple exam periods in one database.
II.2.5)

[AwardCriteria]

[AwardCriteriaDescriptive]
II.2.6)

[ValueMagnitudeEstimated]

[ValueExclVat]: 80000.00  EUR
II.2.7)

[DurationContractFrameworkDps]

[DurationMonths]: 48
[RenewalsSubject]: [Yes]
[RenewalsDescr]:  
The framework agreement(s) will initially be for four (4) years, with the option to extend for a further two (2), two-year periods, up to a maximum of eight (8) years subject to satisfactory performance, business needs and budgetary constraints. The extended duration of the framework is justified on the grounds of the considerable disruption that a change within a shorter period would entail.
II.2.9)

[LimitOperators]

[EnvisagedNumber]: 3
II.2.10)

[VariantsInfo]

[VariantsAccepted]: [No]
II.2.11)

[OptionsInfo]

[Options]: [No]
II.2.13)

[EuProgrInfo]

[EuProgrRelated]: [No]

[Section3]: [InfoLegal]

III.1)

[ConditionsParticip]

III.1.3)

[TechnicalCapacity]

[CriteriaSelectionDocs]
III.2)

[ConditionsContract]

[Section4]: [Procedure]

IV.1)

[Description]

IV.1.1)

[TypeProcedure]

[ProctypeCompNegotiation]
IV.1.3)

[FrameworkContractDpsInfo]

[NoticeInvolvesFramework]
[FrameworkSingle]
IV.1.5)

[NegotiationInfo]

[NegotiationWithout]
IV.1.8)

[GpaInfo]

[GpaCovered] : [Yes]
IV.2)

[InfoAdmin]

IV.2.2)

[LimitReceiptTendersReqPart]

[Date]:  16/11/2020
[Time]:  15:00
IV.2.4)

[LanguagesAllowed]

[Language_EN]

[Section6]: [InfoComplement]

VI.1)

[RecurrenceInfo]

[RecurrentProcurement]:  [No]
VI.4)

[AppealsProcedure]

VI.4.1)

[AppealsBody]

High Court
Inns Quay
Dublin 7
IE
[AddressPhone]: +353 18886000
[AddressEmail]: Highcourtcentraloffice@courts.ie