Date of dispatch of this notice: 16/07/2020
Expire date: 17/08/2020
External Reference: 2020-293497
TED Reference: 2020/S 139-342224
Contract notice
Information
Published
Contract notice
[NoticeContract]
[Directive201424]
[Section1]: [Ca]
I.1)
[NameAddressContact]
Higher Education Authority
0085228K
3 Shelbourne Buildings
Dublin 4
Shelbourne Road
IE
[AddressEmail]:
procurement@hea.ie
[Internets]:
[UrlGeneral]:
http://www.hea.ie
[UrlBuyerprofile]:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1176
I.2)
[JointProcurement]
[JointProcurementCentral]
I.3)
[InfoTendering]
[AddressObtainDocs]:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=170664&B=ETENDERS_SIMPLE[AddressFurtherinfo]
[AsContactsAbove]:
[AddressSendTendersRequest]
[AddressSendTenders]:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=170664&B=ETENDERS_SIMPLE
[AddressSendTendersRequest]
[AddressToAbove]
I.4)
[CaType]
[MaintypeNatagency]
I.5)
[Mainactivity]
[MainactivEducation]
[Section2]: [Object]
II.1)
[QuantityScopeContract]
II.1.1)
[TitleContract]
Implementation and Support of an Integrated Financial Management System and related services
[Fileref]:
2020/01
II.1.2)
[CpvMain]
72253200
-
II.1.3)
[TypeContract]
[Services]
II.1.4)
[DescrShort]
The HEA intends to identify and select the most economically advantageous software for its financial management system requirements.
The system to be implemented will enable the organisation to:
• Carry out the accounting system functions including Nominal Ledger processing, Procurement & Purchasing, Accounts Payable, processing T&S claims, Grants Payable, Accounts Receivable , Fixed Assets, Reporting and Budgeting, and Bank/Treasury Management
• Support current & future integration to other systems within the HEA such as Grant Management, Grant Allocation and Payroll Systems
• Provide customisable workflow functions to manage Grant payment approval or systems outside HEA e.g. outsourced payroll provider
• Provide customised reports and in certain cases dynamic reporting.
• The contracted supplier will be required to provide in house training and support for users.
• The contracted supplier will be required to provide ongoing system updates and maintenance.
The system to be implemented will enable the organisation to:
• Carry out the accounting system functions including Nominal Ledger processing, Procurement & Purchasing, Accounts Payable, processing T&S claims, Grants Payable, Accounts Receivable , Fixed Assets, Reporting and Budgeting, and Bank/Treasury Management
• Support current & future integration to other systems within the HEA such as Grant Management, Grant Allocation and Payroll Systems
• Provide customisable workflow functions to manage Grant payment approval or systems outside HEA e.g. outsourced payroll provider
• Provide customised reports and in certain cases dynamic reporting.
• The contracted supplier will be required to provide in house training and support for users.
• The contracted supplier will be required to provide ongoing system updates and maintenance.
II.1.5)
[ValueMagnitudeEstimatedTotal]
[ValueExclVat]: 1500000.00
EUR
II.1.6)
[LotsInfo]
[DivisionLots]:
[No]
II.2)
[Description]
II.2.2)
[CpvAdditional]
48000000
-
48440000
-
48441000
-
72212440
-
72212441
-
72212442
-
72212445
-
72500000
-
72540000
-
72600000
-
72611000
-
II.2.3)
[PlacePerformance]
[MainsiteplaceWorksDelivery]:
Dublin
II.2.4)
[DescrProcurement]
The HEA intends to identify and select the most economically advantageous software for its financial management system requirements.
The system to be implemented will enable the organisation to:
• Carry out the accounting system functions including Nominal Ledger processing, Procurement & Purchasing, Accounts Payable, processing T&S claims, Grants Payable, Accounts Receivable , Fixed Assets, Reporting and Budgeting, and Bank/Treasury Management
• Support current & future integration to other systems within the HEA such as Grant Management, Grant Allocation and Payroll Systems
• Provide customisable workflow functions to manage Grant payment approval or systems outside HEA e.g. outsourced payroll provider
• Provide customised reports and in certain cases dynamic reporting.
• The contracted supplier will be required to provide in house training and support for users.
• The contracted supplier will be required to provide ongoing system updates and maintenance.
The system to be implemented will enable the organisation to:
• Carry out the accounting system functions including Nominal Ledger processing, Procurement & Purchasing, Accounts Payable, processing T&S claims, Grants Payable, Accounts Receivable , Fixed Assets, Reporting and Budgeting, and Bank/Treasury Management
• Support current & future integration to other systems within the HEA such as Grant Management, Grant Allocation and Payroll Systems
• Provide customisable workflow functions to manage Grant payment approval or systems outside HEA e.g. outsourced payroll provider
• Provide customised reports and in certain cases dynamic reporting.
• The contracted supplier will be required to provide in house training and support for users.
• The contracted supplier will be required to provide ongoing system updates and maintenance.
II.2.5)
[AwardCriteria]
[AwardCriteriaDescriptive]
II.2.6)
[ValueMagnitudeEstimated]
[ValueExclVat]: 1500000.00
EUR
II.2.7)
[DurationContractFrameworkDps]
[DurationMonths]:
180
[RenewalsSubject]:
[No]
II.2.9)
[LimitOperators]
[EnvisagedNumber]:
5
[CriteriaChoosingLimited]:
Based on the application of the criteria and rules contained in the qualification questionnaire, HEA anticipates inviting the top 5 firms to the first round of dialogues, subject to that number qualifying.
II.2.10)
[VariantsInfo]
[VariantsAccepted]:
[No]
II.2.11)
[OptionsInfo]
[Options]:
[No]
II.2.13)
[EuProgrInfo]
[EuProgrRelated]:
[No]
[Section3]: [InfoLegal]
III.1)
[ConditionsParticip]
III.1.1)
[SituationPersonalIncl]
[InfoEvaluatingRequir]:
Please refer to the qualification questionnaire available to download from www.etenders.gov.ie using RFT ID 173121.
III.1.2)
[EconomicFinancialStanding]
[CriteriaSelectionDocs]
III.1.3)
[TechnicalCapacity]
[CriteriaSelectionDocs]
III.2)
[ConditionsContract]
III.2.2)
[OtherConditions]
Please refer to the qualification questionnaire available to download from www.etenders.gov.ie using RFT ID 173121.
III.2.3)
[StaffResponsible]
[StaffResponsibleIndicate]
[Section4]: [Procedure]
IV.1)
[Description]
IV.1.1)
[TypeProcedure]
[ProctypeCompNegotiation]
IV.1.3)
[FrameworkContractDpsInfo]
[NoticeInvolvesFramework]
[FrameworkSingle]
[FrameworkJustFour]:
The justification for a framework longer than the standard 4 years is the complex nature of the solution in question; the consequent disruption to the day-to-day operations of HEA in acquiring and implementing any new solution and the significant costs of implementing a change of service provider without having realised the benefits of an earlier investment if a shorter period was used.
IV.1.4)
[ReductionDuringDialogue]
[ReductionRecourse]
IV.1.5)
[NegotiationInfo]
[NegotiationWithout]
IV.1.8)
[GpaInfo]
[GpaCovered]
: [Yes]
IV.2)
[InfoAdmin]
IV.2.2)
[LimitReceiptTendersReqPart]
[Date]:
17/08/2020
[Time]:
12:00
IV.2.4)
[LanguagesAllowed]
[Language_EN]
IV.2.6)
[MinTimeMaintain]
[DurationMonths]
: 12
([FromStatedDate])
[Section6]: [InfoComplement]
VI.1)
[RecurrenceInfo]
[RecurrentProcurement]:
[No]
VI.3)
[InfoAdditional]
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties
2) This is the sole call for competition for this contract/framework.
3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
4) Contract award will be subject to the approval of the competent authorities.
5) It will be a condition of award that the successful tenderer is and remains tax compliant.
6) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.
7) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.
2) This is the sole call for competition for this contract/framework.
3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
4) Contract award will be subject to the approval of the competent authorities.
5) It will be a condition of award that the successful tenderer is and remains tax compliant.
6) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.
7) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.
VI.4)
[AppealsProcedure]
VI.4.1)
[AppealsBody]
The High Court
Inns Quay
Dublin 7
D7
IE
[AddressPhone]:
+353 1886000
[AddressEmail]:
Highcourtcentraloffice@courts.ie
[Internet]:
www.courts.ie