Date of dispatch of this notice: 06/05/2020
Expire date: 22/05/2020
External Reference: 2020-222413
TED Reference: 2020/S 090-214959
Contract notice
Information
Published
Contract notice
[NoticeContract]
[Directive201424]
[Section1]: [Ca]
I.1)
[NameAddressContact]
Tourism Ireland CLG
N/A
4th Floor - Bishop's Square, Redmond's Hill
D02 TD99
Dublin
IE
[Contactpoint]:
Procurement Officer
[AddressEmail]:
hhughes@tourismireland.com
[Internets]:
[UrlGeneral]:
https://www.ireland.com
[UrlBuyerprofile]:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1197
I.3)
[InfoTendering]
[AddressObtainDocs]:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=166488&B=ETENDERS_SIMPLE[AddressFurtherinfo]
[AsContactsAbove]:
[AddressSendTendersRequest]
[AddressSendTenders]:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=166488&B=ETENDERS_SIMPLE
[AddressSendTendersRequest]
[AddressToAbove]
I.4)
[CaType]
[MaintypeLocalauth]
I.5)
[Mainactivity]
[OtherActivity]:
Tourism - Destination Marketing
[Section2]: [Object]
II.1)
[QuantityScopeContract]
II.1.1)
[TitleContract]
COVID-19 Research Programme
[Fileref]:
CVD20-008
II.1.2)
[CpvMain]
73110000
-
II.1.3)
[TypeContract]
[Services]
II.1.4)
[DescrShort]
Tourism Ireland is seeking a service provider capable of providing quantitative and qualitative research about COVID-19’s impact on travel to the island of Ireland. Tourism Ireland needs to navigate through each phase of the crisis and in order to support us to do this, we need effective and timely evidence on which to base our decisions. We are looking for a service provider with the ability to complete the primary research we need in our source markets – both quantitative and qualitative. The successful bidder will need the knowledge and experience gained from working with the tourism sector both internationally and on the island of Ireland, to support our work by providing sound consumer mindset advice. FOR FULL REQUIREMENTS PLEASE REFER TO THE REQUEST FOR TENDER [RFT] DOCUMENTATION AVAILABLE TO DOWNLOAD FROM www.etenders.gov.ie
II.1.5)
[ValueMagnitudeEstimatedTotal]
[ValueExclVat]: 1000000.00
EUR
II.1.6)
[LotsInfo]
[DivisionLots]:
[No]
II.2)
[Description]
II.2.2)
[CpvAdditional]
73210000
-
79310000
-
II.2.3)
[PlacePerformance]
[MainsiteplaceWorksDelivery]:
Island of Ireland and other specifies locations.
II.2.4)
[DescrProcurement]
Tourism Ireland is seeking a service provider capable of providing quantitative and qualitative research about COVID-19’s impact on travel to the island of Ireland. Tourism Ireland needs to navigate through each phase of the crisis and in order to support us to do this, we need effective and timely evidence on which to base our decisions. We are looking for a service provider with the ability to complete the primary research we need in our source markets – both quantitative and qualitative. The successful bidder will need the knowledge and experience gained from working with the tourism sector both internationally and on the island of Ireland, to support our work by providing sound consumer mindset advice. FOR FULL REQUIREMENTS PLEASE REFER TO THE REQUEST FOR TENDER [RFT] DOCUMENTATION AVAILABLE TO DOWNLOAD FROM www.etenders.gov.ie
II.2.5)
[AwardCriteria]
[AwardCriteriaBelow]
[AwardCriterionQuality]
-
[AwardCriterionName]:
Responding to the Challenge
/
[Weighting]:
350
[AwardCriterionQuality]
-
[AwardCriterionName]:
Your Contribution
/
[Weighting]:
150
[AwardLowestCost]
-
[AwardCriterionName]:
Proposed Costs
/
[Weighting]:
500
II.2.6)
[ValueMagnitudeEstimated]
[ValueExclVat]: 1000000.00
EUR
II.2.7)
[DurationContractFrameworkDps]
[DurationMonths]:
24
[RenewalsSubject]:
[Yes]
[RenewalsDescr]:
Tourism Ireland may opt, at its absolute discretion, to renew the contract on an annual basis for two [2] further years, up to a maximum term of four [4] years.
II.2.10)
[VariantsInfo]
[VariantsAccepted]:
[Yes]
II.2.11)
[OptionsInfo]
[Options]:
[No]
II.2.13)
[EuProgrInfo]
[EuProgrRelated]:
[No]
II.2.14)
[InfoAdditional]
Please consult the associated RFT documentation which contains full instructions regarding the submission of tenders and is available for download from www.etenders.gov.ie
[Section3]: [InfoLegal]
III.1)
[ConditionsParticip]
III.1.1)
[SituationPersonalIncl]
[InfoEvaluatingRequir]:
As stated in the RFT documents available to download from www.etenders.gov.ie
III.1.2)
[EconomicFinancialStanding]
[InfoEvaluatingWethRequir]:
As stated in the RFT documents available to download from www.etenders.gov.ie
[MinStandardsRequired]:
Candidates must declare below they satisfy the financial and economic standing requirements set out below and they are able, upon request and without delay, to provide the supporting documentation to Tourism Ireland in each case.
(i) Turnover during any of the previous 3 financial years was at least: €2,000,000
(ii) Hold an up to date Tax Clearance Certificate [if Irish Resident]
NOTE #1: in the case of the Tenderer being a grouping, the condition at (i) above may be satisfied by the group members as a whole.
Candidates must declare below that they satisfy the minimum insurance requirements set out below and they are able, upon request and without delay, to provide the supporting documentation to Tourism Ireland in each case:
(i) Employer’s Liability Insurance with indemnity limit of €2,500,000
(ii) Public Liability Insurance with an indemnity limit of €2,500,000
(iii) Professional Indemnity Insurance with an indemnity limit of €2,500,000
(i) Turnover during any of the previous 3 financial years was at least: €2,000,000
(ii) Hold an up to date Tax Clearance Certificate [if Irish Resident]
NOTE #1: in the case of the Tenderer being a grouping, the condition at (i) above may be satisfied by the group members as a whole.
Candidates must declare below that they satisfy the minimum insurance requirements set out below and they are able, upon request and without delay, to provide the supporting documentation to Tourism Ireland in each case:
(i) Employer’s Liability Insurance with indemnity limit of €2,500,000
(ii) Public Liability Insurance with an indemnity limit of €2,500,000
(iii) Professional Indemnity Insurance with an indemnity limit of €2,500,000
III.1.3)
[TechnicalCapacity]
[CriteriaSelectionDocs]
III.2)
[ConditionsContract]
III.2.2)
[OtherConditions]
As stated in the RFT documents available to download from www.etenders.gov.ie
III.2.3)
[StaffResponsible]
[StaffResponsibleIndicate]
[Section4]: [Procedure]
IV.1)
[Description]
IV.1.1)
[TypeProcedure]
[ProctypeOpen]
[ProctypeAccelerated]
[Justification]:
The COVID-19 outbreak has given rise to an urgent need for the supply of Covid-19 Research Programme services because of the devastating impact of the Tourism sector on the island of Ireland and the urgent need for a plan for recovery to be implemented as soon possible. The recovery needs to be carefully monitored and will depend on a large number of factors, and how these may have changed during and after the COVID-19 health emergency and subsequent economic turmoil.
In light of the above, Tourism Ireland does not have sufficient time to comply with the standard Open procedure timescales for this procurement. Tourism Ireland is therefore using the accelerated time limits permitted under Regulation 27(3) of the European Union (Award of Public Authority Contracts) Regulations 2016 (S.I. 284 of 2016) to conduct an accelerated Open Procedure in respect of this procurement.
In light of the above, Tourism Ireland does not have sufficient time to comply with the standard Open procedure timescales for this procurement. Tourism Ireland is therefore using the accelerated time limits permitted under Regulation 27(3) of the European Union (Award of Public Authority Contracts) Regulations 2016 (S.I. 284 of 2016) to conduct an accelerated Open Procedure in respect of this procurement.
IV.1.8)
[GpaInfo]
[GpaCovered]
: [Yes]
IV.2)
[InfoAdmin]
IV.2.2)
[LimitReceiptTendersReqPart]
[Date]:
22/05/2020
[Time]:
12:00
IV.2.4)
[LanguagesAllowed]
[Language_EN]
IV.2.6)
[MinTimeMaintain]
[DurationMonths]
: 12
([FromStatedDate])
IV.2.7)
[OpeningConditions]
[Date]:
22/05/2020
[Time]:
12:00
[OpeningPlace]:
via the eTenders electronic Tenderbox facility
[OpeningAdditInfo]:
2 x authorised Tourism Ireland personnel
[Section6]: [InfoComplement]
VI.1)
[RecurrenceInfo]
[RecurrentProcurement]:
[No]
VI.3)
[InfoAdditional]
1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie)only. Registration is free of charge. The Contracting Authority will not accept responsibility for information relayed (or not relayed) via third parties.
2) Suppliers must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition. There is a maximum upload limit of 2GB per document on eTenders. Documents larger than this should be divided into smaller files prior to upload or zipped.
3) Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 21 243 92 77 (09:00 – 17:30 GMT).
4) All queries regarding this tender requirement or process must be submitted through the Irish Procurement Opportunities www.etenders.gov,ie as a specific question. Responses will be circulated to those tenderers that have registered an interest in this Notice on www.etenders.gov.ie The details of the person making the query will not be disclosed when circulating the response.
5) This is the sole call for competition for these services.
6) The Contracting Authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers, whether or not a final contract is awarded..
7) Contract award will be subject to the approval of the Board of Tourism Ireland.
8) It will be a condition of award that the successful tenderer is and remains tax compliant.
9) The Contracting Authority reserves the right to permit its sister agencies, Fáilte Ireland and Tourism Northern Ireland, to draw down services under any contract/agreement resulting from this procurement process.
10) At its absolute discretion, the Contracting Authority may elect to terminate this procurement process, or any contract awarded at any time.
11) Without prejudice to the principle of equal treatment, the Contracting Authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Respondents are advised to ensure that they return fully completed tender documentation in order to avoid the risk of elimination from the competition at the application/evaluation stage.
12) The Contracting Authority is subject to the provisions of the Code of Practice on Freedom of Information for North /South Implementation Bodies and Tourism Ireland, which is available on the Contracting Authority website.
13) To the extent that any Personal Data is processed in connection with the provision of the Services or otherwise, the provisions set out in the Contracting Authority’s ICT and GDPR guidelines shall apply to such processing.
14) Award of this contract will be subject to selected candidate being qualified for the purposes of the Fair Employment and Treatment (Northern Ireland) Order 1998, if based in Northern Ireland.
15) The contract will be subject to Irish law.
16) The Contracting Authority reserves the right without advance notice (and without giving reasons unless so required by law and without liability to the applicants) to amend or otherwise change the process or to terminate the process.
17) The Contracting Authority reminds suppliers that application to this competition and completion of tenders should in no way impede the need to comply with government advice/directives for isolation or any other requirements or containment measures in place to fight the spread of COVID-19.
2) Suppliers must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition. There is a maximum upload limit of 2GB per document on eTenders. Documents larger than this should be divided into smaller files prior to upload or zipped.
3) Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 21 243 92 77 (09:00 – 17:30 GMT).
4) All queries regarding this tender requirement or process must be submitted through the Irish Procurement Opportunities www.etenders.gov,ie as a specific question. Responses will be circulated to those tenderers that have registered an interest in this Notice on www.etenders.gov.ie The details of the person making the query will not be disclosed when circulating the response.
5) This is the sole call for competition for these services.
6) The Contracting Authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers, whether or not a final contract is awarded..
7) Contract award will be subject to the approval of the Board of Tourism Ireland.
8) It will be a condition of award that the successful tenderer is and remains tax compliant.
9) The Contracting Authority reserves the right to permit its sister agencies, Fáilte Ireland and Tourism Northern Ireland, to draw down services under any contract/agreement resulting from this procurement process.
10) At its absolute discretion, the Contracting Authority may elect to terminate this procurement process, or any contract awarded at any time.
11) Without prejudice to the principle of equal treatment, the Contracting Authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Respondents are advised to ensure that they return fully completed tender documentation in order to avoid the risk of elimination from the competition at the application/evaluation stage.
12) The Contracting Authority is subject to the provisions of the Code of Practice on Freedom of Information for North /South Implementation Bodies and Tourism Ireland, which is available on the Contracting Authority website.
13) To the extent that any Personal Data is processed in connection with the provision of the Services or otherwise, the provisions set out in the Contracting Authority’s ICT and GDPR guidelines shall apply to such processing.
14) Award of this contract will be subject to selected candidate being qualified for the purposes of the Fair Employment and Treatment (Northern Ireland) Order 1998, if based in Northern Ireland.
15) The contract will be subject to Irish law.
16) The Contracting Authority reserves the right without advance notice (and without giving reasons unless so required by law and without liability to the applicants) to amend or otherwise change the process or to terminate the process.
17) The Contracting Authority reminds suppliers that application to this competition and completion of tenders should in no way impede the need to comply with government advice/directives for isolation or any other requirements or containment measures in place to fight the spread of COVID-19.
VI.4)
[AppealsProcedure]
VI.4.1)
[AppealsBody]
The High Court
Inns Quay
Dublin
D7
IE
VI.4.3)
[AppealsLodging]
[AppealsDeadline]:
This contract/framework is covered by the application of the Remedies Directive and the relevant standstill period applied at time of notification.