Date of dispatch of this notice: 13/09/2019
Expire date: 18/10/2019
External Reference: 2019-236634
TED Reference: 2019/S 179-436437
Contract notice
Information
Published
Contract notice
Contract notice
Directive 2014/24/EU
Section I: Contracting authority
I.1)
Name and addresses
Sustainable Energy Authority of Ireland
N/A
Wilton Park House
Dublin
Wilton Place
IE
Contact person:
Aisling Hall
Telephone:
+353 8082130
E-mail:
aisling.hall@seai.ie
Internet address(es):
Main address:
http://www.seai.ie
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1188
I.3)
Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=153815&B=ETENDERS_SIMPLEAdditional information can be obtained from
the abovementioned address:
Tenders or requests to participate must be submitted
electronically via:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=153815&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)
Type of the contracting authority
Body governed by public law
I.5)
Main activity
Other activity:
Sustainable Energy
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
Provision of Community Energy Mentoring Support Services Framework
Reference number:
Community Energy Mentoring
II.1.2)
Main CPV code
71314300
-
Energy-efficiency consultancy services
II.1.3)
Type of contract
Services
II.1.4)
Short description
SEAI invite proposals from suitably qualified service providers with a view to establishing a multiparty Framework for the provision of Mentoring and Co-ordination Services to support SEAI’s Sustainable Energy Communities and to support SEAI’s SEC Team.
The RFT is divided into 5 lots.
Lot 1: Border/West Regional Mentoring Support Services
Lot 2: Dublin/Mid East Regional Mentoring Support Services
Lot 3: Midlands/South East Regional Support Services
Lot 4: Mid West/South West Regional Mentoring Support Services
Lot 5: National Mentoring and Support
SEAI intends to appoint one (1) framework member to each of the framework lots 1-4. SEAI intends to appoint a maximum of eight (8) framework members under Lot 5.
Please note tenderers can only bid for one lot between Lot 1, Lot 2, Lot 3 and Lot 4; tenderers can also submit a second tender for Lot 5 if they wish.
For more information, on this notice please refer to the notice published on www.etenders.gov.ie
The RFT is divided into 5 lots.
Lot 1: Border/West Regional Mentoring Support Services
Lot 2: Dublin/Mid East Regional Mentoring Support Services
Lot 3: Midlands/South East Regional Support Services
Lot 4: Mid West/South West Regional Mentoring Support Services
Lot 5: National Mentoring and Support
SEAI intends to appoint one (1) framework member to each of the framework lots 1-4. SEAI intends to appoint a maximum of eight (8) framework members under Lot 5.
Please note tenderers can only bid for one lot between Lot 1, Lot 2, Lot 3 and Lot 4; tenderers can also submit a second tender for Lot 5 if they wish.
For more information, on this notice please refer to the notice published on www.etenders.gov.ie
II.1.5)
Estimated total value
Value excluding VAT: 8720000.00
EUR
II.1.6)
Information about lots
This contract is divided into lots:
yes
Tenders may be submitted for
maximum number of lots: 2
II.2)
Description
II.2.1)
Title
Border/West Regional Mentoring Support Services
Lot No:
1
II.2.2)
Additional CPV code(s)
71314000
-
Energy and related services
71314200
-
Energy-management services
71350000
-
Engineering-related scientific and technical services
71356000
-
Technical services
71356200
-
Technical assistance services
71356300
-
Technical support services
72224000
-
Project management consultancy services
79421000
-
Project-management services other than for construction work
79421100
-
Project-supervision services other than for construction work
II.2.4)
Description of the procurement
It is envisaged that a maximum of one (1) framework member will be appointed to Lots 1, 2, 3 and 4 to provide resources and manage the delivery of services in each of the regional lots.
Resources required within each of the regions 1-4 include;
• 1 x Regional Co-ordinator Service, to manage County Mentors at community level and deliver regional cooperation
• 1 x County Mentor in each of the local authority areas, to provide on the ground mentoring support for SECs.
Regional Co-Ordinators are responsible for co-ordinating activities in each region, including,
• acting as the main point of contact to SEAI, to ensure effective and efficient delivery of tasks as laid out below for promotion, delivery, development, communications and reporting for the evolving and growing SEC programme requirements.
•for building community knowledge within SECs with consistency of approach and even distribution of allocated resources, providing value for money in the guidance of new and existing communities through the Learn – Plan – Do journey.
•to update SEAI on the potential to develop case studies of pioneering SEC members, to include them at national events to share their learnings and success stories.
•Ensuring a high level of service is provided by the County Mentors in a consistent manner
•Providing back up technical knowledge where required to the County Mentors
•Managing the availability of County Mentors in a responsive and timely manner
•Ensuring appropriate levels of resources are available to meet the demand of the SEC Network as it evolves
Other tasks will include:
•Attend monthly skype calls, Attend quarterly face-to-face regional coordinator meetings (4 per year), Attend bi-annual training (2 per year), Report and plan SEC activities to SEAI on a monthly basis in the format/templates provided, Ensure invoicing is correct and submitted through the appropriate channels, Inform SEAI of relevant regional developments such as new grants, support networks etc, Management of regional working groups, Share common solutions with SEAI and other mentors and coordinators,
Represent SEAI at various events if deemed appropriate,Ad hoc duties as they arise.
County mentors are responsible for co-ordinating activities in each LA area, including,
•day to day operational support to SECs in their county in the development of each SECs journey through the Learn Plan Do model
•Identification of training needs of SECs and coordinate the delivery of this training including the promotion of the event, coordination of speakers, stands, programme collateral, attendees and registration as appropriate
•Providing a short event report after such events
•Host regular information sessions on SEC activities such as ‘Joining the SEC Network’, How to Develop an Energy Master Plan’, ‘Funding Options for Communities’ and any other appropriate events that may be needed from time to time.
•Representing SEAI at events hosted by others, to promote the various community energy supports and availability of grants etc,
•Tracking and monitoring the progress of each SEC
•Identify SECs that are inactive and seek options to reactivate where appropriate
•Maintain excellent working relationships between SECs and SEAI
•Identify opportunities for synergies with other local or national organisations to deepen the impact of SEC actions Engagement with other stakeholders in the alignment of programme requirements.
Other tasks will include:
•Attend monthly skype calls, Attend quarterly face-to-face mentor meetings (2 per year), if required, Attend bi-annual training (2 per year), Inform SEAI of relevant county developments such as new grants, support networks etc, Share common solutions with SEAI and other mentors, Represent SEAI at various events if deemed appropriate, Ad hoc duties as they arise.
Resources required within each of the regions 1-4 include;
• 1 x Regional Co-ordinator Service, to manage County Mentors at community level and deliver regional cooperation
• 1 x County Mentor in each of the local authority areas, to provide on the ground mentoring support for SECs.
Regional Co-Ordinators are responsible for co-ordinating activities in each region, including,
• acting as the main point of contact to SEAI, to ensure effective and efficient delivery of tasks as laid out below for promotion, delivery, development, communications and reporting for the evolving and growing SEC programme requirements.
•for building community knowledge within SECs with consistency of approach and even distribution of allocated resources, providing value for money in the guidance of new and existing communities through the Learn – Plan – Do journey.
•to update SEAI on the potential to develop case studies of pioneering SEC members, to include them at national events to share their learnings and success stories.
•Ensuring a high level of service is provided by the County Mentors in a consistent manner
•Providing back up technical knowledge where required to the County Mentors
•Managing the availability of County Mentors in a responsive and timely manner
•Ensuring appropriate levels of resources are available to meet the demand of the SEC Network as it evolves
Other tasks will include:
•Attend monthly skype calls, Attend quarterly face-to-face regional coordinator meetings (4 per year), Attend bi-annual training (2 per year), Report and plan SEC activities to SEAI on a monthly basis in the format/templates provided, Ensure invoicing is correct and submitted through the appropriate channels, Inform SEAI of relevant regional developments such as new grants, support networks etc, Management of regional working groups, Share common solutions with SEAI and other mentors and coordinators,
Represent SEAI at various events if deemed appropriate,Ad hoc duties as they arise.
County mentors are responsible for co-ordinating activities in each LA area, including,
•day to day operational support to SECs in their county in the development of each SECs journey through the Learn Plan Do model
•Identification of training needs of SECs and coordinate the delivery of this training including the promotion of the event, coordination of speakers, stands, programme collateral, attendees and registration as appropriate
•Providing a short event report after such events
•Host regular information sessions on SEC activities such as ‘Joining the SEC Network’, How to Develop an Energy Master Plan’, ‘Funding Options for Communities’ and any other appropriate events that may be needed from time to time.
•Representing SEAI at events hosted by others, to promote the various community energy supports and availability of grants etc,
•Tracking and monitoring the progress of each SEC
•Identify SECs that are inactive and seek options to reactivate where appropriate
•Maintain excellent working relationships between SECs and SEAI
•Identify opportunities for synergies with other local or national organisations to deepen the impact of SEC actions Engagement with other stakeholders in the alignment of programme requirements.
Other tasks will include:
•Attend monthly skype calls, Attend quarterly face-to-face mentor meetings (2 per year), if required, Attend bi-annual training (2 per year), Inform SEAI of relevant county developments such as new grants, support networks etc, Share common solutions with SEAI and other mentors, Represent SEAI at various events if deemed appropriate, Ad hoc duties as they arise.
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
Value excluding VAT: 1930000.00
EUR
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
12
This contract is subject to renewal:
yes
Description of renewals:
SEAI reserves the right to extend the Term for a period or periods of up to 12 months with a maximum of three such extensions on the same terms and conditions, subject to SEAI’s obligations at law. Each framework will be for a maximum period of four years.
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
yes
Identification of the project:
ERDF
II.2)
Description
II.2.1)
Title
Dublin/Mid East Regional Mentoring Support Services
Lot No:
2
II.2.2)
Additional CPV code(s)
71314000
-
Energy and related services
71314200
-
Energy-management services
71350000
-
Engineering-related scientific and technical services
71356000
-
Technical services
71356200
-
Technical assistance services
71356300
-
Technical support services
72224000
-
Project management consultancy services
79421000
-
Project-management services other than for construction work
79421100
-
Project-supervision services other than for construction work
II.2.4)
Description of the procurement
It is envisaged that a maximum of one (1) framework member will be appointed to Lots 1, 2, 3 and 4 to provide resources and manage the delivery of services in each of the regional lots.
Resources required within each of the regions 1-4 include;
• 1 x Regional Co-ordinator Service, to manage County Mentors at community level and deliver regional cooperation
• 1 x County Mentor in each of the local authority areas, to provide on the ground mentoring support for SECs.
Regional Co-Ordinators are responsible for co-ordinating activities in each region, including,
• acting as the main point of contact to SEAI, to ensure effective and efficient delivery of tasks as laid out below for promotion, delivery, development, communications and reporting for the evolving and growing SEC programme requirements.
•for building community knowledge within SECs with consistency of approach and even distribution of allocated resources, providing value for money in the guidance of new and existing communities through the Learn – Plan – Do journey.
•to update SEAI on the potential to develop case studies of pioneering SEC members, to include them at national events to share their learnings and success stories.
•Ensuring a high level of service is provided by the County Mentors in a consistent manner
•Providing back up technical knowledge where required to the County Mentors
•Managing the availability of County Mentors in a responsive and timely manner
•Ensuring appropriate levels of resources are available to meet the demand of the SEC Network as it evolves
Other tasks will include:
•Attend monthly skype calls, Attend quarterly face-to-face regional coordinator meetings (4 per year), Attend bi-annual training (2 per year), Report and plan SEC activities to SEAI on a monthly basis in the format/templates provided, Ensure invoicing is correct and submitted through the appropriate channels, Inform SEAI of relevant regional developments such as new grants, support networks etc, Management of regional working groups, Share common solutions with SEAI and other mentors and coordinators,
Represent SEAI at various events if deemed appropriate,Ad hoc duties as they arise.
County mentors are responsible for co-ordinating activities in each LA area, including,
•day to day operational support to SECs in their county in the development of each SECs journey through the Learn Plan Do model
•Identification of training needs of SECs and coordinate the delivery of this training including the promotion of the event, coordination of speakers, stands, programme collateral, attendees and registration as appropriate
•Providing a short event report after such events
•Host regular information sessions on SEC activities such as ‘Joining the SEC Network’, How to Develop an Energy Master Plan’, ‘Funding Options for Communities’ and any other appropriate events that may be needed from time to time.
•Representing SEAI at events hosted by others, to promote the various community energy supports and availability of grants etc,
•Tracking and monitoring the progress of each SEC
•Identify SECs that are inactive and seek options to reactivate where appropriate
•Maintain excellent working relationships between SECs and SEAI
•Identify opportunities for synergies with other local or national organisations to deepen the impact of SEC actions Engagement with other stakeholders in the alignment of programme requirements.
Other tasks will include:
•Attend monthly skype calls, Attend quarterly face-to-face mentor meetings (2 per year), if required, Attend bi-annual training (2 per year), Inform SEAI of relevant county developments such as new grants, support networks etc, Share common solutions with SEAI and other mentors, Represent SEAI at various events if deemed appropriate, Ad hoc duties as they arise.
Resources required within each of the regions 1-4 include;
• 1 x Regional Co-ordinator Service, to manage County Mentors at community level and deliver regional cooperation
• 1 x County Mentor in each of the local authority areas, to provide on the ground mentoring support for SECs.
Regional Co-Ordinators are responsible for co-ordinating activities in each region, including,
• acting as the main point of contact to SEAI, to ensure effective and efficient delivery of tasks as laid out below for promotion, delivery, development, communications and reporting for the evolving and growing SEC programme requirements.
•for building community knowledge within SECs with consistency of approach and even distribution of allocated resources, providing value for money in the guidance of new and existing communities through the Learn – Plan – Do journey.
•to update SEAI on the potential to develop case studies of pioneering SEC members, to include them at national events to share their learnings and success stories.
•Ensuring a high level of service is provided by the County Mentors in a consistent manner
•Providing back up technical knowledge where required to the County Mentors
•Managing the availability of County Mentors in a responsive and timely manner
•Ensuring appropriate levels of resources are available to meet the demand of the SEC Network as it evolves
Other tasks will include:
•Attend monthly skype calls, Attend quarterly face-to-face regional coordinator meetings (4 per year), Attend bi-annual training (2 per year), Report and plan SEC activities to SEAI on a monthly basis in the format/templates provided, Ensure invoicing is correct and submitted through the appropriate channels, Inform SEAI of relevant regional developments such as new grants, support networks etc, Management of regional working groups, Share common solutions with SEAI and other mentors and coordinators,
Represent SEAI at various events if deemed appropriate,Ad hoc duties as they arise.
County mentors are responsible for co-ordinating activities in each LA area, including,
•day to day operational support to SECs in their county in the development of each SECs journey through the Learn Plan Do model
•Identification of training needs of SECs and coordinate the delivery of this training including the promotion of the event, coordination of speakers, stands, programme collateral, attendees and registration as appropriate
•Providing a short event report after such events
•Host regular information sessions on SEC activities such as ‘Joining the SEC Network’, How to Develop an Energy Master Plan’, ‘Funding Options for Communities’ and any other appropriate events that may be needed from time to time.
•Representing SEAI at events hosted by others, to promote the various community energy supports and availability of grants etc,
•Tracking and monitoring the progress of each SEC
•Identify SECs that are inactive and seek options to reactivate where appropriate
•Maintain excellent working relationships between SECs and SEAI
•Identify opportunities for synergies with other local or national organisations to deepen the impact of SEC actions Engagement with other stakeholders in the alignment of programme requirements.
Other tasks will include:
•Attend monthly skype calls, Attend quarterly face-to-face mentor meetings (2 per year), if required, Attend bi-annual training (2 per year), Inform SEAI of relevant county developments such as new grants, support networks etc, Share common solutions with SEAI and other mentors, Represent SEAI at various events if deemed appropriate, Ad hoc duties as they arise.
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
Value excluding VAT: 1930000.00
EUR
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
12
This contract is subject to renewal:
yes
Description of renewals:
SEAI reserves the right to extend the Term for a period or periods of up to 12 months with a maximum of three such extensions on the same terms and conditions, subject to SEAI’s obligations at law. Each framework will be for a maximum period of four years.
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
yes
Identification of the project:
ERDF
II.2)
Description
II.2.1)
Title
Midlands/South East Regional Mentoring Support Services
Lot No:
3
II.2.2)
Additional CPV code(s)
71314000
-
Energy and related services
71314200
-
Energy-management services
71350000
-
Engineering-related scientific and technical services
71356000
-
Technical services
71356200
-
Technical assistance services
71356300
-
Technical support services
72224000
-
Project management consultancy services
79421000
-
Project-management services other than for construction work
79421100
-
Project-supervision services other than for construction work
II.2.4)
Description of the procurement
It is envisaged that a maximum of one (1) framework member will be appointed to Lots 1, 2, 3 and 4 to provide resources and manage the delivery of services in each of the regional lots.
Resources required within each of the regions 1-4 include;
• 1 x Regional Co-ordinator Service, to manage County Mentors at community level and deliver regional cooperation
• 1 x County Mentor in each of the local authority areas, to provide on the ground mentoring support for SECs.
Regional Co-Ordinators are responsible for co-ordinating activities in each region, including,
• acting as the main point of contact to SEAI, to ensure effective and efficient delivery of tasks as laid out below for promotion, delivery, development, communications and reporting for the evolving and growing SEC programme requirements.
•for building community knowledge within SECs with consistency of approach and even distribution of allocated resources, providing value for money in the guidance of new and existing communities through the Learn – Plan – Do journey.
•to update SEAI on the potential to develop case studies of pioneering SEC members, to include them at national events to share their learnings and success stories.
•Ensuring a high level of service is provided by the County Mentors in a consistent manner
•Providing back up technical knowledge where required to the County Mentors
•Managing the availability of County Mentors in a responsive and timely manner
•Ensuring appropriate levels of resources are available to meet the demand of the SEC Network as it evolves
Other tasks will include:
•Attend monthly skype calls, Attend quarterly face-to-face regional coordinator meetings (4 per year), Attend bi-annual training (2 per year), Report and plan SEC activities to SEAI on a monthly basis in the format/templates provided, Ensure invoicing is correct and submitted through the appropriate channels, Inform SEAI of relevant regional developments such as new grants, support networks etc, Management of regional working groups, Share common solutions with SEAI and other mentors and coordinators,
Represent SEAI at various events if deemed appropriate,Ad hoc duties as they arise.
County mentors are responsible for co-ordinating activities in each LA area, including,
•day to day operational support to SECs in their county in the development of each SECs journey through the Learn Plan Do model
•Identification of training needs of SECs and coordinate the delivery of this training including the promotion of the event, coordination of speakers, stands, programme collateral, attendees and registration as appropriate
•Providing a short event report after such events
•Host regular information sessions on SEC activities such as ‘Joining the SEC Network’, How to Develop an Energy Master Plan’, ‘Funding Options for Communities’ and any other appropriate events that may be needed from time to time.
•Representing SEAI at events hosted by others, to promote the various community energy supports and availability of grants etc,
•Tracking and monitoring the progress of each SEC
•Identify SECs that are inactive and seek options to reactivate where appropriate
•Maintain excellent working relationships between SECs and SEAI
•Identify opportunities for synergies with other local or national organisations to deepen the impact of SEC actions Engagement with other stakeholders in the alignment of programme requirements.
Other tasks will include:
•Attend monthly skype calls, Attend quarterly face-to-face mentor meetings (2 per year), if required, Attend bi-annual training (2 per year), Inform SEAI of relevant county developments such as new grants, support networks etc, Share common solutions with SEAI and other mentors, Represent SEAI at various events if deemed appropriate, Ad hoc duties as they arise.
Resources required within each of the regions 1-4 include;
• 1 x Regional Co-ordinator Service, to manage County Mentors at community level and deliver regional cooperation
• 1 x County Mentor in each of the local authority areas, to provide on the ground mentoring support for SECs.
Regional Co-Ordinators are responsible for co-ordinating activities in each region, including,
• acting as the main point of contact to SEAI, to ensure effective and efficient delivery of tasks as laid out below for promotion, delivery, development, communications and reporting for the evolving and growing SEC programme requirements.
•for building community knowledge within SECs with consistency of approach and even distribution of allocated resources, providing value for money in the guidance of new and existing communities through the Learn – Plan – Do journey.
•to update SEAI on the potential to develop case studies of pioneering SEC members, to include them at national events to share their learnings and success stories.
•Ensuring a high level of service is provided by the County Mentors in a consistent manner
•Providing back up technical knowledge where required to the County Mentors
•Managing the availability of County Mentors in a responsive and timely manner
•Ensuring appropriate levels of resources are available to meet the demand of the SEC Network as it evolves
Other tasks will include:
•Attend monthly skype calls, Attend quarterly face-to-face regional coordinator meetings (4 per year), Attend bi-annual training (2 per year), Report and plan SEC activities to SEAI on a monthly basis in the format/templates provided, Ensure invoicing is correct and submitted through the appropriate channels, Inform SEAI of relevant regional developments such as new grants, support networks etc, Management of regional working groups, Share common solutions with SEAI and other mentors and coordinators,
Represent SEAI at various events if deemed appropriate,Ad hoc duties as they arise.
County mentors are responsible for co-ordinating activities in each LA area, including,
•day to day operational support to SECs in their county in the development of each SECs journey through the Learn Plan Do model
•Identification of training needs of SECs and coordinate the delivery of this training including the promotion of the event, coordination of speakers, stands, programme collateral, attendees and registration as appropriate
•Providing a short event report after such events
•Host regular information sessions on SEC activities such as ‘Joining the SEC Network’, How to Develop an Energy Master Plan’, ‘Funding Options for Communities’ and any other appropriate events that may be needed from time to time.
•Representing SEAI at events hosted by others, to promote the various community energy supports and availability of grants etc,
•Tracking and monitoring the progress of each SEC
•Identify SECs that are inactive and seek options to reactivate where appropriate
•Maintain excellent working relationships between SECs and SEAI
•Identify opportunities for synergies with other local or national organisations to deepen the impact of SEC actions Engagement with other stakeholders in the alignment of programme requirements.
Other tasks will include:
•Attend monthly skype calls, Attend quarterly face-to-face mentor meetings (2 per year), if required, Attend bi-annual training (2 per year), Inform SEAI of relevant county developments such as new grants, support networks etc, Share common solutions with SEAI and other mentors, Represent SEAI at various events if deemed appropriate, Ad hoc duties as they arise.
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
Value excluding VAT: 1930000.00
EUR
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
12
This contract is subject to renewal:
yes
Description of renewals:
SEAI reserves the right to extend the Term for a period or periods of up to 12 months with a maximum of three such extensions on the same terms and conditions, subject to SEAI’s obligations at law. Each framework will be for a maximum period of four years.
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
yes
Identification of the project:
ERDF
II.2)
Description
II.2.1)
Title
Mid West/South West Regional Support Services
Lot No:
4
II.2.2)
Additional CPV code(s)
71314000
-
Energy and related services
71314200
-
Energy-management services
71350000
-
Engineering-related scientific and technical services
71356000
-
Technical services
71356200
-
Technical assistance services
71356300
-
Technical support services
72224000
-
Project management consultancy services
79421000
-
Project-management services other than for construction work
79421100
-
Project-supervision services other than for construction work
II.2.4)
Description of the procurement
It is envisaged that a maximum of one (1) framework member will be appointed to Lots 1, 2, 3 and 4 to provide resources and manage the delivery of services in each of the regional lots.
Resources required within each of the regions 1-4 include;
• 1 x Regional Co-ordinator Service, to manage County Mentors at community level and deliver regional cooperation
• 1 x County Mentor in each of the local authority areas, to provide on the ground mentoring support for SECs.
Regional Co-Ordinators are responsible for co-ordinating activities in each region, including,
• acting as the main point of contact to SEAI, to ensure effective and efficient delivery of tasks as laid out below for promotion, delivery, development, communications and reporting for the evolving and growing SEC programme requirements.
•for building community knowledge within SECs with consistency of approach and even distribution of allocated resources, providing value for money in the guidance of new and existing communities through the Learn – Plan – Do journey.
•to update SEAI on the potential to develop case studies of pioneering SEC members, to include them at national events to share their learnings and success stories.
•Ensuring a high level of service is provided by the County Mentors in a consistent manner
•Providing back up technical knowledge where required to the County Mentors
•Managing the availability of County Mentors in a responsive and timely manner
•Ensuring appropriate levels of resources are available to meet the demand of the SEC Network as it evolves
Other tasks will include:
•Attend monthly skype calls, Attend quarterly face-to-face regional coordinator meetings (4 per year), Attend bi-annual training (2 per year), Report and plan SEC activities to SEAI on a monthly basis in the format/templates provided, Ensure invoicing is correct and submitted through the appropriate channels, Inform SEAI of relevant regional developments such as new grants, support networks etc, Management of regional working groups, Share common solutions with SEAI and other mentors and coordinators,
Represent SEAI at various events if deemed appropriate,Ad hoc duties as they arise.
County mentors are responsible for co-ordinating activities in each LA area, including,
•day to day operational support to SECs in their county in the development of each SECs journey through the Learn Plan Do model
•Identification of training needs of SECs and coordinate the delivery of this training including the promotion of the event, coordination of speakers, stands, programme collateral, attendees and registration as appropriate
•Providing a short event report after such events
•Host regular information sessions on SEC activities such as ‘Joining the SEC Network’, How to Develop an Energy Master Plan’, ‘Funding Options for Communities’ and any other appropriate events that may be needed from time to time.
•Representing SEAI at events hosted by others, to promote the various community energy supports and availability of grants etc,
•Tracking and monitoring the progress of each SEC
•Identify SECs that are inactive and seek options to reactivate where appropriate
•Maintain excellent working relationships between SECs and SEAI
•Identify opportunities for synergies with other local or national organisations to deepen the impact of SEC actions Engagement with other stakeholders in the alignment of programme requirements.
Other tasks will include:
•Attend monthly skype calls, Attend quarterly face-to-face mentor meetings (2 per year), if required, Attend bi-annual training (2 per year), Inform SEAI of relevant county developments such as new grants, support networks etc, Share common solutions with SEAI and other mentors, Represent SEAI at various events if deemed appropriate, Ad hoc duties as they arise.
Resources required within each of the regions 1-4 include;
• 1 x Regional Co-ordinator Service, to manage County Mentors at community level and deliver regional cooperation
• 1 x County Mentor in each of the local authority areas, to provide on the ground mentoring support for SECs.
Regional Co-Ordinators are responsible for co-ordinating activities in each region, including,
• acting as the main point of contact to SEAI, to ensure effective and efficient delivery of tasks as laid out below for promotion, delivery, development, communications and reporting for the evolving and growing SEC programme requirements.
•for building community knowledge within SECs with consistency of approach and even distribution of allocated resources, providing value for money in the guidance of new and existing communities through the Learn – Plan – Do journey.
•to update SEAI on the potential to develop case studies of pioneering SEC members, to include them at national events to share their learnings and success stories.
•Ensuring a high level of service is provided by the County Mentors in a consistent manner
•Providing back up technical knowledge where required to the County Mentors
•Managing the availability of County Mentors in a responsive and timely manner
•Ensuring appropriate levels of resources are available to meet the demand of the SEC Network as it evolves
Other tasks will include:
•Attend monthly skype calls, Attend quarterly face-to-face regional coordinator meetings (4 per year), Attend bi-annual training (2 per year), Report and plan SEC activities to SEAI on a monthly basis in the format/templates provided, Ensure invoicing is correct and submitted through the appropriate channels, Inform SEAI of relevant regional developments such as new grants, support networks etc, Management of regional working groups, Share common solutions with SEAI and other mentors and coordinators,
Represent SEAI at various events if deemed appropriate,Ad hoc duties as they arise.
County mentors are responsible for co-ordinating activities in each LA area, including,
•day to day operational support to SECs in their county in the development of each SECs journey through the Learn Plan Do model
•Identification of training needs of SECs and coordinate the delivery of this training including the promotion of the event, coordination of speakers, stands, programme collateral, attendees and registration as appropriate
•Providing a short event report after such events
•Host regular information sessions on SEC activities such as ‘Joining the SEC Network’, How to Develop an Energy Master Plan’, ‘Funding Options for Communities’ and any other appropriate events that may be needed from time to time.
•Representing SEAI at events hosted by others, to promote the various community energy supports and availability of grants etc,
•Tracking and monitoring the progress of each SEC
•Identify SECs that are inactive and seek options to reactivate where appropriate
•Maintain excellent working relationships between SECs and SEAI
•Identify opportunities for synergies with other local or national organisations to deepen the impact of SEC actions Engagement with other stakeholders in the alignment of programme requirements.
Other tasks will include:
•Attend monthly skype calls, Attend quarterly face-to-face mentor meetings (2 per year), if required, Attend bi-annual training (2 per year), Inform SEAI of relevant county developments such as new grants, support networks etc, Share common solutions with SEAI and other mentors, Represent SEAI at various events if deemed appropriate, Ad hoc duties as they arise.
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
Value excluding VAT: 1930000.00
EUR
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
12
This contract is subject to renewal:
yes
Description of renewals:
SEAI reserves the right to extend the Term for a period or periods of up to 12 months with a maximum of three such extensions on the same terms and conditions, subject to SEAI’s obligations at law. Each framework will be for a maximum period of four years.
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
yes
Identification of the project:
ERDF
II.2)
Description
II.2.1)
Title
National Mentoring and Support Tasks
Lot No:
5
II.2.2)
Additional CPV code(s)
71314000
-
Energy and related services
71314200
-
Energy-management services
71350000
-
Engineering-related scientific and technical services
71356000
-
Technical services
71356200
-
Technical assistance services
71356300
-
Technical support services
72224000
-
Project management consultancy services
79421000
-
Project-management services other than for construction work
79421100
-
Project-supervision services other than for construction work
II.2.4)
Description of the procurement
SEAI seeks to appoint a maximum of eight (8) framework members under Lot 5 to provide National Mentoring and Support services to the SEC Programme.
National mentors will undertake diverse tasks, which may include some or all of the following, but not limited to the following list;
• Manage national SECs (e.g. housing associations, national education facility based communities etc.)
• Event coordination (national events on behalf/in support of SEAI)
• Support for Community-led energy events (advice to communities on how to host and deliver a community energy event)
• Representing SEAI at events (presentations, event reports, deliver workshops etc)
• Provision of secretariat services for national SEC steering group
• Management of National steering group, consultative body for SECs
• Provision of secretariat services for sectoral working groups
• Moderate online platforms for SEC network, if required
• Aid SEC team with data collection, surveys and feedback
• Provide support in the provision of community energy advisory services by other local and/or national enabler organisations
• Support working/focus groups (sectoral), e.g. coordination of coastal communities
• Living lab coordination, e.g. Dingle, Aran. Research groups liaison/advocate
• Support the Programme development/ strategy
• Support the development of programme collateral
• Stakeholder mapping
• Build awareness of the full suite of SEAI programmes
• General technical advice, aligned with skills in the competency assessment (Energy Efficiency, Renewable Energy, Smart e, transport planning, finance & energy champions).
National mentors will undertake diverse tasks, which may include some or all of the following, but not limited to the following list;
• Manage national SECs (e.g. housing associations, national education facility based communities etc.)
• Event coordination (national events on behalf/in support of SEAI)
• Support for Community-led energy events (advice to communities on how to host and deliver a community energy event)
• Representing SEAI at events (presentations, event reports, deliver workshops etc)
• Provision of secretariat services for national SEC steering group
• Management of National steering group, consultative body for SECs
• Provision of secretariat services for sectoral working groups
• Moderate online platforms for SEC network, if required
• Aid SEC team with data collection, surveys and feedback
• Provide support in the provision of community energy advisory services by other local and/or national enabler organisations
• Support working/focus groups (sectoral), e.g. coordination of coastal communities
• Living lab coordination, e.g. Dingle, Aran. Research groups liaison/advocate
• Support the Programme development/ strategy
• Support the development of programme collateral
• Stakeholder mapping
• Build awareness of the full suite of SEAI programmes
• General technical advice, aligned with skills in the competency assessment (Energy Efficiency, Renewable Energy, Smart e, transport planning, finance & energy champions).
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
Value excluding VAT: 1000000.00
EUR
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
12
This contract is subject to renewal:
yes
Description of renewals:
SEAI reserves the right to extend the Term for a period or periods of up to 12 months with a maximum of three such extensions on the same terms and conditions, subject to SEAI’s obligations at law. Each framework will be for a maximum period of four years.
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
yes
Identification of the project:
ERDF
Section III: Legal, economic, financial and technical information
III.1)
Conditions for participation
III.1.2)
Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)
Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)
Conditions related to the contract
III.2.3)
Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Open procedure
IV.1.3)
Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement:
12
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
: yes
IV.2)
Administrative information
IV.2.1)
Previous publication concerning this procedure
Notice number in the OJ S: 2019/S 090-215919
IV.2.2)
Time limit for receipt of tenders or requests to participate
Date:
18/10/2019
Local time:
12:00
IV.2.4)
Languages in which tenders or requests to participate may be submitted
English
IV.2.6)
Minimum time frame during which the tenderer must maintain the tender
Duration in months
: 12
(from the date stated for receipt of tender)
IV.2.7)
Conditions for opening of tenders
Date:
18/10/2019
Local time:
12:00
Section VI: Complementary information
VI.1)
Information about recurrence
This is a recurrent procurement:
no
VI.2)
Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4)
Procedures for review
VI.4.1)
Review body
The High Court
Four Courts, Ground Floor (East Wing), Inns Quay
Dublin 7
IE
VI.4.3)
Review procedure
Precise information on deadline(s) for review procedures:
The High Court, Dublin, Ireland