ETENDERS

Contract award notice

Information

Published

Date of dispatch of this notice: 29/08/2019

External Reference: 2019-240194

TED Reference: 2019/S 167-409083

Contract award notice

Contract award notice

Results of the procurement procedure

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

Department of Defence
N/A
Station Road
Co Kildare
Newbridge
IE
Contact person: Contracts Branch
Telephone: +353 45492428
E-mail: contracts@defence.ie
Internet address(es):
Main address: www.defence.ie
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/292

I.4)

Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions
I.5)

Main activity

Defence

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

In-House Digitisation Service
Reference number:  CON/008/2019
II.1.2)

Main CPV code

92500000  -  Library, archives, museums and other cultural services
II.1.3)

Type of contract

Services
II.1.4)

Short description

This tender is for the provision of an In-House Digitisation Service for the Military Service Pensions Project based at Cathal Brugha Barracks, Rathmines, Dublin 6, Ireland. The Department of Defence has set up a Military Service Pensions Project (MSPP), tasked with processing the material and files in the Military Service (1916-1923) Pensions Collection (MSPC) for release to the public through the Military Archives. A database and digital images from the files of veterans who applied for pensions, allowances or medals relating to their military service during the period will be released online.
A Scan Once for All Purposes (SOAP) methodology has been implemented since 2010, and high quality archival master files are created and in turn, these are used to generate surrogates for online access.
II.1.6)

Information about lots

This contract is divided into lots: no
II.1.7)

Total value of the procurement

Value excluding VAT:  408000.00  EUR
II.2)

Description

II.2.2)

Additional CPV code(s)

79995100  -  Archiving services
79995200  -  Cataloguing services
79999100  -  Scanning services
92510000  -  Library and archive services
92511000  -  Library services
92512000  -  Archive services
II.2.3)

Place of performance

Main site or place of performance:  
Cathal Brugha Barracks, Rathmines Dublin 6
II.2.4)

Description of the procurement

This tender is for the provision of an In-House Digitisation Service for the Military Service Pensions Project based at Cathal Brugha Barracks, Rathmines, Dublin 6, Ireland. The Department of Defence has set up a Military Service Pensions Project (MSPP), tasked with processing the material and files in the Military Service (1916-1923) Pensions Collection (MSPC) for release to the public through the Military Archives. A database and digital images from the files of veterans who applied for pensions, allowances or medals relating to their military service during the period will be released online.
A Scan Once for All Purposes (SOAP) methodology has been implemented since 2010, and high quality archival master files are created and in turn, these are used to generate surrogates for online access.
The digitisation workflow comprises three (3) elements:
1. Preservation scanning: A major part of the work of the Project is to ensure the preservation of material of enduring archival value. Every single item is digitised at 300dpi and uncompressed (TIF). the Project endeavours to minimise any intervention to the Preservation Masters to ensure archival integrity.
2. Surrogacy creation for online access. The Master Files are used to create watermarked surrogates (multipage PDF) for online access.
3. High level quality control
II.2.5)

Award criteria

Criteria below
Quality criterion  -  Name:  Merit and Quality of proposal  /  Weighting:  250
Quality criterion  -  Name:  Understanding of requirements and capacities to undertake the project  /  Weighting:  250
Price  -  Weighting:  500
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : no
IV.2)

Administrative information

IV.2.1)

Previous publication concerning this procedure

Notice number in the OJ S: 2019/S 066-154706
IV.2.9)

Information about termination of call for competition in the form of a prior information notice

The contracting authority will not award any further contracts based on the above prior information notice

Section V: Award of contract

Contract No: 1

Title: In-House Digitisation Service

A contract/lot is awarded: yes
V.2)

Award of contract

V.2.1)

Date of conclusion of the contract

31/07/2019
V.2.2)

Information about tenders

Number of tenders received:  5
The contract has been awarded to a group of economic operators :  no
V.2.3)

Name and address of the contractor

Mallon Technology Ltd.
Cookstown, County Tyrone
BT80 8NP
UK

The contractor is an SME : yes
V.2.4)

Information on value of the contract/lot (excluding VAT)

Total value of the contract/lot:  408000.00  EUR

Section VI: Complementary information

VI.4)

Procedures for review

VI.4.1)

Review body

High Court
Four Courts, Inns Quay
Dublin
IE