Date of dispatch of this notice: 22/05/2019
External Reference: 2019-279506
TED Reference: 2019/S 100-242634
Contract award notice
Information
Published
Contract award notice
[NoticeContractAward]
[NoticeContractAwardSub]
[Directive201424]
[Section1]: [Ca]
I.1)
[NameAddressContact]
Enterprise Ireland
N/A
The Plaza
Dublin 3
East Point Business
IE
[Contactpoint]:
Greenville on behalf of Enterprise Ireland
[AddressPhone]:
+353 14020114
[AddressEmail]:
enterprise-ireland@greenville.ie
[Internets]:
[UrlGeneral]:
http://www.enterprise-ireland.com
[UrlBuyerprofile]:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/434
I.4)
[CaType]
[MaintypePublicbody]
I.5)
[Mainactivity]
[MainactivEconomic]
[Section2]: [Object]
II.1)
[QuantityScopeContract]
II.1.1)
[TitleContract]
Establishment of a single party framework for the provision of Outsourced Integrated Facility Management Services for Enterprise Ireland
[Fileref]:
2018/30
II.1.2)
[CpvMain]
79993000
-
II.1.3)
[TypeContract]
[Services]
II.1.4)
[DescrShort]
Enterprise Ireland proposes to engage in a competitive process for the establishment of a framework agreement for the provision of Outsourced Integrated Facility Management Services.
The overall scope of the framework will be to provide a comprehensive facilities management service, on both a planned and reactive basis, to Enterprise Ireland’s premises, its headquarters at The Plaza, East Point Business Park, Dublin 3, and also at its regional offices, for a period of up to 4 years duration.
The framework will include both scheduled services and call out cover in the event of system failures/urgent requirements.
The framework operator will be required to maintain comprehensive records of all activities carried out to maintain the facilities. It will be a requirement of the framework that the successful framework operator demonstrates their ability to manage and to document the management of facilities in a regulated environment.
The overall scope of the framework will be to provide a comprehensive facilities management service, on both a planned and reactive basis, to Enterprise Ireland’s premises, its headquarters at The Plaza, East Point Business Park, Dublin 3, and also at its regional offices, for a period of up to 4 years duration.
The framework will include both scheduled services and call out cover in the event of system failures/urgent requirements.
The framework operator will be required to maintain comprehensive records of all activities carried out to maintain the facilities. It will be a requirement of the framework that the successful framework operator demonstrates their ability to manage and to document the management of facilities in a regulated environment.
II.1.6)
[LotsInfo]
[DivisionLots]:
[No]
II.1.7)
[ValueTotal]
[ValueExclVat]:
2500000.00
EUR
II.2)
[Description]
II.2.2)
[CpvAdditional]
79993100
-
II.2.3)
[PlacePerformance]
[MainsiteplaceWorksDelivery]:
Dublin 3, D03 E5R6
II.2.4)
[DescrProcurement]
Enterprise Ireland proposes to engage in a competitive process for the establishment of a framework agreement for the provision of Outsourced Integrated Facility Management Services.
The overall scope of the framework will be to provide a comprehensive facilities management service, on both a planned and reactive basis, to Enterprise Ireland’s premises throughout Ireland, for a period of up to 4 years duration.
The framework will include both scheduled services and call out cover in the event of system failures/urgent requirements. Critical events or equipment failure will demand a maximum 4-hour response time. It will be an essential requirement of the framework that the appointed framework operator will provide call out cover and repairs within a 24-hour period in the event of a fault. The framework operator will fully comply with all statutory requirements (including but not limited to Health and Safety regulations) in the delivery of the services required under the framework (e.g. equipment maintenance). These requirements will be set out in the Scope of Requirements contained in the Tender Document at Stage 2.
The framework operator will be required to maintain comprehensive records of all activities carried out to maintain the facilities. It will be a requirement of the framework that the successful framework operator demonstrates their ability to manage and to document the management of facilities in a regulated environment.
Enterprise Ireland requires the appointment of a single facilities management service provider to manage and provide all of the above services, at its headquarters at The Plaza, East Point Business Park, Dublin 3, and also at its regional offices.
The overall scope of the framework will be to provide a comprehensive facilities management service, on both a planned and reactive basis, to Enterprise Ireland’s premises throughout Ireland, for a period of up to 4 years duration.
The framework will include both scheduled services and call out cover in the event of system failures/urgent requirements. Critical events or equipment failure will demand a maximum 4-hour response time. It will be an essential requirement of the framework that the appointed framework operator will provide call out cover and repairs within a 24-hour period in the event of a fault. The framework operator will fully comply with all statutory requirements (including but not limited to Health and Safety regulations) in the delivery of the services required under the framework (e.g. equipment maintenance). These requirements will be set out in the Scope of Requirements contained in the Tender Document at Stage 2.
The framework operator will be required to maintain comprehensive records of all activities carried out to maintain the facilities. It will be a requirement of the framework that the successful framework operator demonstrates their ability to manage and to document the management of facilities in a regulated environment.
Enterprise Ireland requires the appointment of a single facilities management service provider to manage and provide all of the above services, at its headquarters at The Plaza, East Point Business Park, Dublin 3, and also at its regional offices.
II.2.5)
[AwardCriteria]
[AwardCriteriaBelow]
[AwardCriterionQuality]
-
[AwardCriterionName]:
System Administration and Reporting Proposed
/
[Weighting]:
10
[AwardCriterionQuality]
-
[AwardCriterionName]:
Fitness for purpose of the Proposed Service Solution
/
[Weighting]:
15
[AwardCriterionQuality]
-
[AwardCriterionName]:
Technical Merit of the Team Proposed
/
[Weighting]:
15
[AwardCriterionQuality]
-
[AwardCriterionName]:
Service Level Agreement
/
[Weighting]:
10
[AwardCriterionQuality]
-
[AwardCriterionName]:
Reliability and Continuity of Supply
/
[Weighting]:
5
[AwardCriterionQuality]
-
[AwardCriterionName]:
Sustainability of Supplied Services
/
[Weighting]:
5
[AwardLowestCost]
-
[AwardCriterionName]:
Ultimate Cost to Enterprise Ireland over the life of the initial contract
/
[Weighting]:
40
II.2.11)
[OptionsInfo]
[Options]:
[No]
II.2.13)
[EuProgrInfo]
[EuProgrRelated]:
[No]
II.2.14)
[InfoAdditional]
Please consult the associated documentation, which
contains full instructions regarding the submission on
tenders in respect of this competition. eTenders ID: 139127
contains full instructions regarding the submission on
tenders in respect of this competition. eTenders ID: 139127
[Section4]: [Procedure]
IV.1)
[Description]
IV.1.1)
[TypeProcedure]
[ProctypeRestricted]
IV.1.3)
[FrameworkContractDpsInfo]
[NoticeInvolvesFramework]
IV.1.8)
[GpaInfo]
[GpaCovered]
: [No]
IV.2)
[InfoAdmin]
IV.2.1)
[PubPrevious]
[NumberOj]: 2018/S 169-384847
[Section5]: [AwardOfContract]
[ContractNumber]: 1
[TitleContract]: Establishment of a single party framework for the provision of an Outsourced Integrated Facility Management Services for Enterprise Ireland
V.2)
[AwardOfContract]
V.2.1)
[DateAward]
15/04/2019
V.2.2)
[AwardOffersInfo]
[OffersReceived]:
4
[NumberTendersSme]:
3
[NumberTendersMs]:
0
[NumberTendersNonms]:
0
[OffersReceivedElectronic]:
4
[AwardedGroup]
:
[No]V.2.3)
[AwardedToName]
Accent Facilities Solutions
N/A
The Novum Building
Dublin 17
Clonshaugh Industria
IE
[AddressPhone]:
+353 019072800
[AddressEmail]:
david.king@accentsolutions.ie
[Internet]:
http://www.accentsolutions.ie
[AwardedSme] : [Yes]
V.2.4)
[ValueContractInfo] ([ExclVat])
[ValueEstimTotalContract]:
2500000.00
EUR
[ValueTotalFinal]:
2500000.00
EUR
[Section6]: [InfoComplement]
VI.3)
[InfoAdditional]
eTenders RFT ID: 139127
1. The services covered by the framework agreement are legal services within the meaning of Annex XIV of Directive 2014/24/EU. The Contracting Authority is subject only to the rules in Part 3 Chapter 1 of the European Union (Award of Public Authority Contracts) Regulations 2016 (SI 284/2016) in relation to this competition. The Contracting Authority is following a procedure analogous to the negotiated procedure in relation to this competition.
2. The estimated total value of purchases pursuant to the framework agreement is in the region of €1.8 million to €2.5 million (ex. VAT) over the lifetime of the agreement.
It is emphasised, however, that this figure is provided strictly for indicative purposes only as there is no guaranteed expenditure under the framework agreement.
3. Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The Contracting Authority will not accept responsibility for information relayed (or not relayed) via third parties.
4. The numbers invited to tender will be the top five (5) qualifying candidates subject to that number qualifying.
5. This is the sole call for competition for this service.
6. The Contracting Authority will not be responsible for any costs, charges or expenses incurred by Applicants or tenderers.
7. Contract award will be subject to the approval of the competent authorities.
8. The framework will be for two (2) years with the option to extend by a further two (2) year period subject to a maximum of four (4) years, subject to annual review, satisfactory performance, business needs and budgetary constraints.
For the avoidance of doubt, the Contracting Authority confirms that the period of any contracts awarded under the framework agreement may extend beyond the date of expiry of the agreement.
9. It will be a condition of award that candidates are tax compliant.
10. If for any reason, it is not possible to establish the framework agreement or award the initial contract to the designated successful tenderer emerging from this competitive process; the Contracting Authority reserves the right to establish the framework with the next highest scoring tenderer on the basis of the terms advertised at any time during the tender validity period. This shall be without prejudice to the right of the Contracting Authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.
11. At its absolute discretion, the Contracting Authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.
12. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
13. Without prejudice to the principle of equal treatment, the Contracting Authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.
1. The services covered by the framework agreement are legal services within the meaning of Annex XIV of Directive 2014/24/EU. The Contracting Authority is subject only to the rules in Part 3 Chapter 1 of the European Union (Award of Public Authority Contracts) Regulations 2016 (SI 284/2016) in relation to this competition. The Contracting Authority is following a procedure analogous to the negotiated procedure in relation to this competition.
2. The estimated total value of purchases pursuant to the framework agreement is in the region of €1.8 million to €2.5 million (ex. VAT) over the lifetime of the agreement.
It is emphasised, however, that this figure is provided strictly for indicative purposes only as there is no guaranteed expenditure under the framework agreement.
3. Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The Contracting Authority will not accept responsibility for information relayed (or not relayed) via third parties.
4. The numbers invited to tender will be the top five (5) qualifying candidates subject to that number qualifying.
5. This is the sole call for competition for this service.
6. The Contracting Authority will not be responsible for any costs, charges or expenses incurred by Applicants or tenderers.
7. Contract award will be subject to the approval of the competent authorities.
8. The framework will be for two (2) years with the option to extend by a further two (2) year period subject to a maximum of four (4) years, subject to annual review, satisfactory performance, business needs and budgetary constraints.
For the avoidance of doubt, the Contracting Authority confirms that the period of any contracts awarded under the framework agreement may extend beyond the date of expiry of the agreement.
9. It will be a condition of award that candidates are tax compliant.
10. If for any reason, it is not possible to establish the framework agreement or award the initial contract to the designated successful tenderer emerging from this competitive process; the Contracting Authority reserves the right to establish the framework with the next highest scoring tenderer on the basis of the terms advertised at any time during the tender validity period. This shall be without prejudice to the right of the Contracting Authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.
11. At its absolute discretion, the Contracting Authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.
12. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
13. Without prejudice to the principle of equal treatment, the Contracting Authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.
VI.4)
[AppealsProcedure]
VI.4.1)