Date of dispatch of this notice: 22/02/2019
Expire date: 25/03/2019
External Reference: 2019-266170
TED Reference: 2019/S 041-093114
Contract notice
Information
Published
Contract notice
[NoticeContract]
[Directive201424]
[Section1]: [Ca]
I.1)
[NameAddressContact]
Tourism Ireland Limited
N/A
5th Floor - Bishop's Square, Redmond's Hill
D02 TD99
Dublin
IE
[Contactpoint]:
Hannah Hughes
[AddressPhone]:
+353 14763474
[AddressEmail]:
hhughes@tourismireland.com
[AddressFax]:
+353 014763642
[Internets]:
[UrlGeneral]:
http://www.ireland.com
[UrlBuyerprofile]:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1197
I.3)
[InfoTendering]
[AddressObtainDocs]:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=142850&B=ETENDERS_SIMPLE[AddressFurtherinfo]
[AsContactsAbove]:
[AddressSendTendersRequest]
[AddressSendTenders]:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=142850&B=ETENDERS_SIMPLE
[AddressSendTendersRequest]
[AddressFollowing]:
Tourism Ireland
Dublin
IE
[AddressEmail]:
Tenderresponse@tourismireland.com
[Internets]:
[UrlGeneral]:
http://www.ireland.com
I.4)
[CaType]
[MaintypePublicbody]
I.5)
[Mainactivity]
[OtherActivity]:
Tourism - Destination Marketing
[Section2]: [Object]
II.1)
[QuantityScopeContract]
II.1.1)
[TitleContract]
Central Content Commissioning Agency Services
[Fileref]:
CT-2019-CMA-1
II.1.2)
[CpvMain]
22000000
-
II.1.3)
[TypeContract]
[Services]
II.1.4)
[DescrShort]
Tourism Ireland wishes to enter into a single-party framework agreement with a Supplier for Central Content Commissioning Agency Services. The Central Content Commissioning Agency will be expected to aid in managing future aspects of content sourcing, generation and dissemination that Tourism Ireland requires for its online and offline promotional activities.
FOR DETAILS OF THE REQUIREMENTS PLEASE REFER TO THE DOCUMENTATION ATTACHED FOR DOWNLOADING
FOR DETAILS OF THE REQUIREMENTS PLEASE REFER TO THE DOCUMENTATION ATTACHED FOR DOWNLOADING
II.1.5)
[ValueMagnitudeEstimatedTotal]
[ValueExclVat]: 4500000.00
EUR
II.1.6)
[LotsInfo]
[DivisionLots]:
[No]
II.2)
[Description]
II.2.2)
[CpvAdditional]
22120000
-
22150000
-
22462000
-
79530000
-
79961000
-
79961100
-
92111220
-
92312211
-
II.2.3)
[PlacePerformance]
[MainsiteplaceWorksDelivery]:
ISLAND OF IRELAND
II.2.4)
[DescrProcurement]
Tourism Ireland wishes to enter into a single-party framework agreement with a Supplier for Central Content Commissioning Agency Services.
The Central Content Commissioning Agency will be expected to aid in managing future aspects of content sourcing, generation and dissemination that Tourism Ireland requires for its online and offline promotional activities.
The scope of this content will include (but is not limited to) photography, print copy, web copy, design services, advertising support, video, drone footage, music, print & publishing services, social media content including YouTube, FaceBook, Twitter, Pinterest, Tripadvisor, Instagram managed through Hootsuite and other content forms that may be required to market the island of Ireland across both legacy and future communication channels. Service provision will also include design, web/social and copy editorial, translation and localisation (transcreation) services. FOR DETAILS OF THE REQUIREMENTS PLEASE REFER TO THE DOCUMENTATION ATTACHED FOR DOWNLOADING
The Central Content Commissioning Agency will be expected to aid in managing future aspects of content sourcing, generation and dissemination that Tourism Ireland requires for its online and offline promotional activities.
The scope of this content will include (but is not limited to) photography, print copy, web copy, design services, advertising support, video, drone footage, music, print & publishing services, social media content including YouTube, FaceBook, Twitter, Pinterest, Tripadvisor, Instagram managed through Hootsuite and other content forms that may be required to market the island of Ireland across both legacy and future communication channels. Service provision will also include design, web/social and copy editorial, translation and localisation (transcreation) services. FOR DETAILS OF THE REQUIREMENTS PLEASE REFER TO THE DOCUMENTATION ATTACHED FOR DOWNLOADING
II.2.5)
[AwardCriteria]
[AwardCriteriaDescriptive]
II.2.6)
[ValueMagnitudeEstimated]
[ValueExclVat]: 4500000.00
EUR
II.2.7)
[DurationContractFrameworkDps]
[DurationMonths]:
36
[RenewalsSubject]:
[Yes]
[RenewalsDescr]:
The Contract Period will be for three years, renewable annually subject to budget and annual performance review, and other factors. The contract may be extended on an annual basis at the option of the contracting authority for one further year only.
II.2.9)
[LimitOperators]
[EnvisagedMin]:
5
[CriteriaChoosingLimited]:
Satisfaction of Financial Standing based on completed ESPD.
Suitability Criteria
Experience of undertaking contracts of a similar nature and scope over the last 3 years – client list and 3 references to be provided. [30%]
Experience of in-house content generation from your existing team and of outsourcing/sub-contracting content generation. [20%]
Knowledge & experience of generating published or marketing content in multiple-languages for multiple markets. [20%]
Qualifications and experience of proposed account management team. Including reference to commissioning or curation of Island of Ireland content. [20%]
Compliance with Tourism Ireland’s Data Protection requirements. [10%]
Suitability Criteria
Experience of undertaking contracts of a similar nature and scope over the last 3 years – client list and 3 references to be provided. [30%]
Experience of in-house content generation from your existing team and of outsourcing/sub-contracting content generation. [20%]
Knowledge & experience of generating published or marketing content in multiple-languages for multiple markets. [20%]
Qualifications and experience of proposed account management team. Including reference to commissioning or curation of Island of Ireland content. [20%]
Compliance with Tourism Ireland’s Data Protection requirements. [10%]
II.2.10)
[VariantsInfo]
[VariantsAccepted]:
[No]
II.2.11)
[OptionsInfo]
[Options]:
[No]
II.2.13)
[EuProgrInfo]
[EuProgrRelated]:
[No]
[Section3]: [InfoLegal]
III.1)
[ConditionsParticip]
III.1.2)
[EconomicFinancialStanding]
[CriteriaSelectionDocs]
III.1.3)
[TechnicalCapacity]
[CriteriaSelectionDocs]
III.2)
[ConditionsContract]
III.2.2)
[OtherConditions]
Capability to attend meeting on an as-required basis at Tourism Ireland's Dublin or Coleraine offices.
III.2.3)
[StaffResponsible]
[StaffResponsibleIndicate]
[Section4]: [Procedure]
IV.1)
[Description]
IV.1.1)
[TypeProcedure]
[ProctypeRestricted]
IV.1.3)
[FrameworkContractDpsInfo]
[NoticeInvolvesFramework]
[FrameworkSingle]
IV.1.8)
[GpaInfo]
[GpaCovered]
: [Yes]
IV.2)
[InfoAdmin]
IV.2.2)
[LimitReceiptTendersReqPart]
[Date]:
25/03/2019
[Time]:
12:00
IV.2.3)
[DateDispatchTenderParticipate]
[Date]: 06/05/2019
IV.2.4)
[LanguagesAllowed]
[Language_EN]
IV.2.6)
[MinTimeMaintain]
[DurationMonths]
: 12
([FromStatedDate])
[Section6]: [InfoComplement]
VI.1)
[RecurrenceInfo]
[RecurrentProcurement]:
[No]
VI.3)
[InfoAdditional]
1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie)only. Registration is free of charge. Tourism Ireland will not accept responsibility for information relayed (or not relayed) via third parties;
2) This is the 1st stage in a 2-stage Restricted Tender process. This is the sole call for requests to participate for this contract [Single-party Framework Agreement];
3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers;
4) Contract award will be subject to the approval of the Board of Tourism Ireland;
5) These services are being procured by Tourism Ireland on behalf of Tourism Ireland and Fáilte Ireland and Tourism Northern Ireland jointly. Tourism Ireland reserves the right to permit its sister agencies, Fáilte Ireland and Tourism Northern Ireland, to draw down services under any agreement resulting from this procurement process.
6) Award of this contract will be subject to selected candidate obtaining a Tax Clearance Certificate as required by the Irish Revenue Commissioners.
7) At its absolute discretion, the contracting authority may elect to terminate this procurement process, or any contract awarded at any time;
8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended;
9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition;
10) At Section II.2.9 we have indicated that 5 applicants will be invited to tender, please note that the contracting authority reserves the right to invite at least 5 subject to that number qualifying;
11) Requests to Participate must be delivered as per the Instructions;
12) Tourism Ireland will not accept or consider Requests to Participate delivered after this deadline;
13) Tourism Ireland will not be responsible for costs, charges or expenses incurred by applicants, whether or not a final contract is awarded;
14) Tourism Ireland is subject to the provisions of the Code of Practice on Freedom of Information for North /South Implementation Bodies and Tourism Ireland, which is available on Tourism Ireland‘s website;
15) To the extent that any Personal Data is processed in connection with the provision of the Services or otherwise, the provisions set out in Tourism Ireland’s ICT and GDPR guidelines shall apply to such processing;
16) Award of this contract will be subject to selected candidate being qualified for the purposes of the Fair Employment and Treatment (Northern Ireland) Order 1998, if based in Northern Ireland.
17) The contract will be subject to Irish law;
18) Tourism Ireland reserves the right without advance notice (and without giving reasons unless so required by law and without liability to the applicants) to amend or otherwise change the process or to terminate the process.
2) This is the 1st stage in a 2-stage Restricted Tender process. This is the sole call for requests to participate for this contract [Single-party Framework Agreement];
3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers;
4) Contract award will be subject to the approval of the Board of Tourism Ireland;
5) These services are being procured by Tourism Ireland on behalf of Tourism Ireland and Fáilte Ireland and Tourism Northern Ireland jointly. Tourism Ireland reserves the right to permit its sister agencies, Fáilte Ireland and Tourism Northern Ireland, to draw down services under any agreement resulting from this procurement process.
6) Award of this contract will be subject to selected candidate obtaining a Tax Clearance Certificate as required by the Irish Revenue Commissioners.
7) At its absolute discretion, the contracting authority may elect to terminate this procurement process, or any contract awarded at any time;
8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended;
9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition;
10) At Section II.2.9 we have indicated that 5 applicants will be invited to tender, please note that the contracting authority reserves the right to invite at least 5 subject to that number qualifying;
11) Requests to Participate must be delivered as per the Instructions;
12) Tourism Ireland will not accept or consider Requests to Participate delivered after this deadline;
13) Tourism Ireland will not be responsible for costs, charges or expenses incurred by applicants, whether or not a final contract is awarded;
14) Tourism Ireland is subject to the provisions of the Code of Practice on Freedom of Information for North /South Implementation Bodies and Tourism Ireland, which is available on Tourism Ireland‘s website;
15) To the extent that any Personal Data is processed in connection with the provision of the Services or otherwise, the provisions set out in Tourism Ireland’s ICT and GDPR guidelines shall apply to such processing;
16) Award of this contract will be subject to selected candidate being qualified for the purposes of the Fair Employment and Treatment (Northern Ireland) Order 1998, if based in Northern Ireland.
17) The contract will be subject to Irish law;
18) Tourism Ireland reserves the right without advance notice (and without giving reasons unless so required by law and without liability to the applicants) to amend or otherwise change the process or to terminate the process.
VI.4)
[AppealsProcedure]
VI.4.1)
[AppealsBody]
The High Court
The Four Courts
Dublin 7
IE