ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 19/12/2018

Expire date: 11/02/2019

External Reference: 2018-247419

TED Reference: 2018/S 247-569190

Contract notice

[NoticeContract]

[Directive201424]

[Section1]: [Ca]

I.1)

[NameAddressContact]

The Department of Education and Skills
Marlborough St
Dublin 1
Dublin
IE
[AddressPhone]: +353 0761008000
[AddressEmail]: support@ogp.gov.ie
[Internets]:
[UrlGeneral]: http://www.ogp.gov.ie/
[UrlBuyerprofile]: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/351

I.3)

[InfoTendering]

[AddressObtainDocs]:  
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=139930&B=ETENDERS_SIMPLE
[AddressFurtherinfo]
[AsContactsAbove]:  
[AddressSendTendersRequest]
[AddressSendTenders]:  http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=139930&B=ETENDERS_SIMPLE
[AddressSendTendersRequest]
[AddressToAbove]
I.4)

[CaType]

[MaintypeMinistry]
I.5)

[Mainactivity]

[MainactivGeneral]

[Section2]: [Object]

II.1)

[QuantityScopeContract]

II.1.1)

[TitleContract]

Provision of a Financial Management System for the Education and Training Boards (ETB's)
[Fileref]:  15912
II.1.2)

[CpvMain]

48000000  - 
II.1.3)

[TypeContract]

[Services]
II.1.4)

[DescrShort]

The purpose of the competition is to contract for the following services: the provision, configuration, implementation and on-going maintenance and support of a system for the processing of financial activity and reporting for all Education and Training Boards (ETBs).
II.1.5)

[ValueMagnitudeEstimatedTotal]

[ValueExclVat]: 16500000.00  EUR
II.1.6)

[LotsInfo]

[DivisionLots]: [No]
II.2)

[Description]

II.2.2)

[CpvAdditional]

48217000  - 
48430000  - 
48440000  - 
48441000  - 
48442000  - 
48443000  - 
48444000  - 
48451000  - 
48482000  - 
48490000  - 
48517000  - 
48812000  - 
72000000  - 
72212217  - 
72212517  - 
72222300  - 
72261000  - 
72266000  - 
72268000  - 
II.2.3)

[PlacePerformance]

[MainsiteplaceWorksDelivery]:  
Dublin 1
II.2.4)

[DescrProcurement]

The Department of Education and Skills as the Contracting Authority is establishing an Education Shared Business Services (ESBS) centre to deliver shared services to the Education and Training Boards (ETBs). Related to this public procurement competition, is the shared service for the delivery of finance processing which is currently being carried out by 16 ETBs on behalf of 750+ ETB schools/centres. In summary, the Services required comprise of: the provision, configuration, implementation and on-going maintenance and support of a System for the processing of financial activity and reporting for all ETBs. The Contracting Authority requires a fully hosted and managed Financial Management System (FMS) using a Software as a Service (SaaS) model. The Contracting Authority’s and the ETBs data (both the live and backup copies) must be hosted, stored and processed in Ireland.
The Contracting Authority estimates that the expenditure on the Services to be covered by the proposed Services Contract may amount to some €5m - €16.5 million (excl. VAT) over the Term including possible extensions. Candidates must understand that this figure is an estimate only based on current and future expected usage.
To enable the future evolvement of the Services and to ensure continuous efficiency and effectiveness, the Contracting Authority shall have the option to request the Successful Tenderer to provide additional functionality and enhancements related to the Services during the Term (including any extensions) of any Services Contract awarded pursuant to this Competition. The Successful Tenderer may be requested to provide, configure, implement, maintain and support such additional functionality and enhancements.
In Stage 1 of the Competition, the Contracting Authority invites Candidates:
• to register to attend an information session to be held on Wednesday 23rd January 2019; and
• to respond to the Pre-Qualification Questionnaire (PQQ) by Monday 11th February 2019.
II.2.5)

[AwardCriteria]

[AwardCriteriaDescriptive]
II.2.6)

[ValueMagnitudeEstimated]

[ValueExclVat]: 16500000.00  EUR
II.2.7)

[DurationContractFrameworkDps]

[DurationMonths]: 60
[RenewalsSubject]: [Yes]
[RenewalsDescr]:  
The Contracting Authority reserves the right to extend the Term for a period or periods of up to 3 years with a maximum of two (2) such extension or extensions on the same terms and conditions.
II.2.9)

[LimitOperators]

[EnvisagedNumber]: 3
[CriteriaChoosingLimited]:
It is envisaged that the Contracting Authority will shortlist the 3 highest scoring Candidates that have submitted compliant Responses and have met the Selection Criteria set out in this PQQ. The Contracting Authority reserves the right to shortlist more than the 3 highest scoring Candidates (up to a maximum of 5 Candidates) if the scores of the next highest ranking Candidate(s) are within 5% of the score of the third highest scoring.
II.2.10)

[VariantsInfo]

[VariantsAccepted]: [No]
II.2.11)

[OptionsInfo]

[Options]: [No]
II.2.13)

[EuProgrInfo]

[EuProgrRelated]: [No]
II.2.14)

[InfoAdditional]

Please refer to the procurement documents attached to RFT#144159

[Section3]: [InfoLegal]

III.1)

[ConditionsParticip]

III.1.1)

[SituationPersonalIncl]

[InfoEvaluatingRequir]:  Please refer to the procurement documents attached to RFT#144159
III.1.2)

[EconomicFinancialStanding]

[CriteriaSelectionDocs]
III.1.3)

[TechnicalCapacity]

[CriteriaSelectionDocs]
III.2)

[ConditionsContract]

III.2.2)

[OtherConditions]

Please refer to the procurement documents attached to RFT#144159
III.2.3)

[StaffResponsible]

[StaffResponsibleIndicate]

[Section4]: [Procedure]

IV.1)

[Description]

IV.1.1)

[TypeProcedure]

[ProctypeCompNegotiation]
IV.1.4)

[ReductionDuringDialogue]

[ReductionRecourse]
IV.1.5)

[NegotiationInfo]

[NegotiationWithout]
IV.1.8)

[GpaInfo]

[GpaCovered] : [Yes]
IV.2)

[InfoAdmin]

IV.2.2)

[LimitReceiptTendersReqPart]

[Date]:  11/02/2019
[Time]:  12:00
IV.2.4)

[LanguagesAllowed]

[Language_EN]
IV.2.6)

[MinTimeMaintain]

[DurationMonths] : 12  ([FromStatedDate])

[Section6]: [InfoComplement]

VI.1)

[RecurrenceInfo]

[RecurrentProcurement]:  [No]
VI.3)

[InfoAdditional]

Please refer to the procurement documents attached to RFT#144159
VI.4)

[AppealsProcedure]

VI.4.1)

[AppealsBody]

High Court of Ireland
Dublin
IE

VI.4.3)

[AppealsLodging]

[AppealsDeadline]: 
Please consult your own legal advisors