Date of dispatch of this notice: 08/09/2017
Expire date: 20/10/2017
External Reference: 2017-608645
TED Reference: 2017/S 174-356512
Contract notice
Information
Published
Contract notice
Contract notice
Directive 2014/24/EU
Section I: Contracting authority
I.1)
Name and addresses
Dublin City Council
N/A
Dublin District Coroner's Court, Store Street
Dublin 1
Dublin
IE
Contact person:
Noel Hughes
Telephone:
+353 018787979
E-mail:
noel.hughes@dublincity.ie
NUTS code:
IE061 -
Dublin
Main address:
www.dublincity.ie
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/267
I.2)
Joint procurement
The contract is awarded by a central purchasing body
I.3)
Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=118374&B=ETENDERS_SIMPLEAdditional information can be obtained from
the abovementioned address:
Tenders or requests to participate must be submitted
electronically via:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=118374&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)
Type of the contracting authority
Regional or local authority
I.5)
Main activity
General public services
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
Funeral Undertaking Services for the Dublin District Coroner
Reference number:
etenders ref no: 123702
II.1.2)
Main CPV code
98370000
-
Funeral and related services
II.1.3)
Type of contract
Services
II.1.4)
Short description
The Dublin District Coroner is an independent official responsible for the medico-legal investigation of all sudden, unexpected, unnatural, unexplained, violent and other reportable deaths in Dublin. The Coroner is also responsible for the management of the Dublin City Mortuary.
Dublin City Council proposes to award a contract for a period of two years, which may be extended for further periods of one year duration at its discretion, subject to a maximum of three such yearly extensions, for the provision of funeral undertaking services for the Dublin District Coroner.
Please see Invitation to Tender document for further details.
Dublin City Council proposes to award a contract for a period of two years, which may be extended for further periods of one year duration at its discretion, subject to a maximum of three such yearly extensions, for the provision of funeral undertaking services for the Dublin District Coroner.
Please see Invitation to Tender document for further details.
II.1.5)
Estimated total value
Value excluding VAT: 1500000.00
EUR
II.1.6)
Information about lots
This contract is divided into lots:
no
II.2)
Description
II.2.2)
Additional CPV code(s)
98371000
-
Funeral services
98371200
-
Undertaking services
II.2.3)
Place of performance
NUTS code:
IE061 -
Dublin
II.2.4)
Description of the procurement
The Dublin District Coroner is an independent official responsible for the medico-legal investigation of all sudden, unexpected, unnatural, unexplained, violent and other reportable deaths in Dublin. The Coroner is also responsible for the management of the Dublin City Mortuary.
Dublin City Council proposes to award a contract for a period of two years, which may be extended for further periods of one year duration at its discretion, subject to a maximum of three such yearly extensions, for the provision of funeral undertaking services for the Dublin District Coroner.
The contract agreement covers the following funeral undertaking work which may be required from time to time:
- Removal of a body of an adult or infant to the Dublin City Mortuary and the mortuaries at Blanchardstown, Tallaght and Loughlinstown Hospitals or any other hospital mortuary in the Dublin area that may be designated as required from time to time;
- Removal as may be required from a residence, hospital or other place;
- Storage of bodies, when necessary, in a suitable secure refrigerated body storage facility on the contractors own premises or other appropriate location to be agreed with the Dublin District Coroner.
- Burial of the body of an adult or infant (including the provision of a hearse, shroud and coffin and payment of cemetery fees for the Millennium plot in Glasnevin Cemetery, or any other designated plot as may be required);
- Cremation of the body of an adult or infant (only at the sole discretion of the Dublin District Coroner, or her designated officer/s) (including the provision of a hearse, shroud and coffin and payment of the relevant crematorium fees for Glasnevin Crematorium, or any other designated crematorium as may be required)
- Internment or cremation of body parts/organs (including provision of a suitable casket/container, delivery to the relevant cemetery/crematorium and payment of the relevant cemetery/crematorium fees).
Please see Invitation to Tender document for further details.
Dublin City Council proposes to award a contract for a period of two years, which may be extended for further periods of one year duration at its discretion, subject to a maximum of three such yearly extensions, for the provision of funeral undertaking services for the Dublin District Coroner.
The contract agreement covers the following funeral undertaking work which may be required from time to time:
- Removal of a body of an adult or infant to the Dublin City Mortuary and the mortuaries at Blanchardstown, Tallaght and Loughlinstown Hospitals or any other hospital mortuary in the Dublin area that may be designated as required from time to time;
- Removal as may be required from a residence, hospital or other place;
- Storage of bodies, when necessary, in a suitable secure refrigerated body storage facility on the contractors own premises or other appropriate location to be agreed with the Dublin District Coroner.
- Burial of the body of an adult or infant (including the provision of a hearse, shroud and coffin and payment of cemetery fees for the Millennium plot in Glasnevin Cemetery, or any other designated plot as may be required);
- Cremation of the body of an adult or infant (only at the sole discretion of the Dublin District Coroner, or her designated officer/s) (including the provision of a hearse, shroud and coffin and payment of the relevant crematorium fees for Glasnevin Crematorium, or any other designated crematorium as may be required)
- Internment or cremation of body parts/organs (including provision of a suitable casket/container, delivery to the relevant cemetery/crematorium and payment of the relevant cemetery/crematorium fees).
Please see Invitation to Tender document for further details.
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
Value excluding VAT: 1500000.00
EUR
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
60
This contract is subject to renewal:
no
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
Section III: Legal, economic, financial and technical information
III.1)
Conditions for participation
III.1.2)
Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)
Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)
Conditions related to the contract
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Open procedure
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
: yes
IV.2)
Administrative information
IV.2.2)
Time limit for receipt of tenders or requests to participate
Date:
20/10/2017
Local time:
12:00
IV.2.4)
Languages in which tenders or requests to participate may be submitted
English, Irish
IV.2.6)
Minimum time frame during which the tenderer must maintain the tender
Duration in months
: 12
(from the date stated for receipt of tender)
IV.2.7)
Conditions for opening of tenders
Date:
20/10/2017
Local time:
12:00
Information about authorised persons and opening procedure:
The date and time set out above may be subject to change at the discretion of Dublin City Council.
Section VI: Complementary information
VI.1)
Information about recurrence
This is a recurrent procurement:
no
VI.3)
Additional information
1.Dublin City Council is subject to the provisions of the Freedom of Information Act 2014.
2.It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.
3.Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.
4.Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
5.Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.
6.Emailed/faxed/late tenders will not be accepted. Tenderers are asked to include a return address on the packaging.
7.Suppliers should note the following when making their submission:
• To enable submission of multiple documents concurrently, download and install the ‘Upload Manager ActiveX’ facility to your eTenders user profile.
• When using the ‘Upload Manager’ facility do not use the ‘Schedule’ option.
• Instead, use only the ‘Upload’ option, which will enable monitoring of the upload.
• Suppliers who do not use the Upload Manager can upload individual files, however please ensure to allow sufficient time for upload.
• There is a maximum upload limit of 2GB per document. Documents larger than this should be divided into smaller files prior to upload.
• Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 21 243 92 77 (09:00am – 17:30pm GMT)
8.Tenders may be submitted in English or in the Irish language.
9.Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA).
10.Appeals procedure: The body to whom appeals should be addressed is – The High Court, Four Courts, Inns Quay, Dublin 7.
11.All queries regarding this tender must be must be directed to the messaging facility on www.etenders.gov.ie. Queries must be in question format. Responses will be circulated to those tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12 noon on 10th October 2017 to enable issue of responses to all interested parties.
12.Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.
13.For each criterion marked as Response: Declaration Required, applicants must initially provide the Appendices referenced under each criterion no later than the date set for return of the forms, and, where appropriate, confirm in the box provided that it is included with the completed Questionnaire. Failure to do so could invalidate the submission.
2.It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.
3.Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.
4.Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
5.Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.
6.Emailed/faxed/late tenders will not be accepted. Tenderers are asked to include a return address on the packaging.
7.Suppliers should note the following when making their submission:
• To enable submission of multiple documents concurrently, download and install the ‘Upload Manager ActiveX’ facility to your eTenders user profile.
• When using the ‘Upload Manager’ facility do not use the ‘Schedule’ option.
• Instead, use only the ‘Upload’ option, which will enable monitoring of the upload.
• Suppliers who do not use the Upload Manager can upload individual files, however please ensure to allow sufficient time for upload.
• There is a maximum upload limit of 2GB per document. Documents larger than this should be divided into smaller files prior to upload.
• Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 21 243 92 77 (09:00am – 17:30pm GMT)
8.Tenders may be submitted in English or in the Irish language.
9.Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA).
10.Appeals procedure: The body to whom appeals should be addressed is – The High Court, Four Courts, Inns Quay, Dublin 7.
11.All queries regarding this tender must be must be directed to the messaging facility on www.etenders.gov.ie. Queries must be in question format. Responses will be circulated to those tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12 noon on 10th October 2017 to enable issue of responses to all interested parties.
12.Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.
13.For each criterion marked as Response: Declaration Required, applicants must initially provide the Appendices referenced under each criterion no later than the date set for return of the forms, and, where appropriate, confirm in the box provided that it is included with the completed Questionnaire. Failure to do so could invalidate the submission.
VI.4)
Procedures for review
VI.4.1)
Review body
High Court, Chief Registrar
The Four Courts
Inns Quay
Dublin 7
IE
Telephone:
+441 8886000
E-mail:
highcourtcentraloffice@courts.ie
VI.4.3)
Review procedure
Precise information on deadline(s) for review procedures:
Contact your solicitor.