ETENDERS

Contract notice - utilities

Information

Published

Date of dispatch of this notice: 13/01/2016

Expire date: 19/02/2016

External Reference: 2016-746632

TED Reference: 2016/S 009-012355

Contract notice - utilities

Contract notice

Utilities

Directive 2004/17/EC

Services

Section I: Contracting entity

I.1)

Name, addresses and contact point(s)

EirGrid plc
N/A
Block 2 - The Oval, 160 Shelbourne Road
Dublin 4  Ballsbridge
IE
For the attention of: John Martin
Telephone: +353 12370270
E-mail: john.martin@eirgrid.com
Internet address(es):
General address of the contracting entity: http://www.eirgrid.com
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/219
Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=95335&B=ETENDERS_SIMPLE
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)

Main activity

  • Electricity
I.3)

Contract award on behalf of other contracting entities

The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting entity:

Provision of catering and hospitality services to EirGrid and SONI Ltd.

II.1.2)

Type of contract and location of works, place of delivery or of performance

Services
    Category No17:  Hotel and restaurant services
    Main site or location of works, place of delivery or of performance:

    Ballsbridge

    NUTS code
    IRELAND
    II.1.3)

    Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves a public contract
    II.1.5)

    Short description of the contract or purchase(s)

    EirGrid is seeking to tender for the supply of catering services for its Head Office

    in Ballsbridge, Dublin 4 and for hospitality and catering services to be provided at

    SONI Ltd. Castlereagh House,12 Manse Road, Belfast,BT6 9RT. The contract

    will cover the provision of catering services for staff, visitors and guests of EirGrid

    and SONI at these premises and will comprise the following:

    (a) Staff catering facility- EirGrid

    (b) Hospitality Catering Services to support meetings and other

    events held in the building – EirGrid and SONI

    (c) On-floor Pantry Services, to include provision, servicing and maintenance of break out areas and vending machines. – EirGrid and SONI There may be some investment required in delivering the proposed solution which might be partially or fully funded by the Contractor and/or EirGrid.

    II.1.6)

    Common procurement vocabulary (CPV)

    Main vocabulary
    55512000   Canteen management services
    Supplementary vocabulary
    15894500   Vending-machine ingredients
    39222000   Catering supplies
    39310000   Catering equipment
    42933000   Vending machines
    55500000   Canteen and catering services
    55510000   Canteen services
    55520000   Catering services
    55523000   Catering services for other enterprises or other institutions
    90910000   Cleaning services
    II.1.7)

    Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA):  no
    II.1.8)

    Information about lots

    This contract is divided into lots:  yes
    Tenders may be submitted for  all lots
    II.1.9)

    Information about variants

    Variants will be accepted:  no
    II.2)

    Quantity or scope of the contract

    II.2.1)

    Total quantity or scope:

    The initial contract period envisaged is for three years with the possibility to extend annually up to a further two years, subject always to the satisfactory performance of the supplier.

    Estimated cost excluding VAT: 500000  EUR
    II.2.2)

    Information about options

    Options: no
    II.2.3)

    Information about renewals

    This contract is subject to renewal: no
    II.3)

    Duration of the contract or time limit for completion

    Duration in months: 000 (from the award of the contract)

    Information about lots

    Lot No: 1  Lot title: PROVISION OF HOSPTALITY AND CATERING SERVICES TO EIRGRID
    1)

    Short description:

    The supply and delivery of catering services to EirGrid and SONI Ltd.

    2)

    Common procurement vocabulary (CPV)

    Main vocabulary
    55512000   Canteen management services
    Supplementary vocabulary
    15894500   Vending-machine ingredients
    39222000   Catering supplies
    39310000   Catering equipment
    42933000   Vending machines
    55500000   Canteen and catering services
    55510000   Canteen services
    55520000   Catering services
    55523000   Catering services for other enterprises or other institutions
    90910000   Cleaning services
    3)

    Quantity or scope:

    Please refer to PQQ document

    Estimated cost excluding VAT: 500000  EUR
    4)

    Indication about different date for duration of contract or starting/completion

    5)

    Additional information about lots:

    Lot No: 2  Lot title: PROVISION OF HOSPTALITY AND CATERING SERVICES TO SONI
    1)

    Short description:

    The supply and delivery of catering services to EirGrid and SONI Ltd.

    2)

    Common procurement vocabulary (CPV)

    Main vocabulary
    55512000   Canteen management services
    Supplementary vocabulary
    15894500   Vending-machine ingredients
    39222000   Catering supplies
    39310000   Catering equipment
    42933000   Vending machines
    55500000   Canteen and catering services
    55510000   Canteen services
    55520000   Catering services
    55523000   Catering services for other enterprises or other institutions
    90910000   Cleaning services
    3)

    Quantity or scope:

    Please refer to PQQ document

    Estimated cost excluding VAT: 25000  GBP
    4)

    Indication about different date for duration of contract or starting/completion

    5)

    Additional information about lots:

    Section III: Legal, economic, financial and technical information

    III.1)

    Conditions relating to the contract

    III.1.1)

    Deposits and guarantees required:

    Please see Information Memorandum and Pre-Qualification Questionnaire attached to this notice.”

    III.1.2)

    Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them

    Please see Information Memorandum and Pre-Qualification Questionnaire attached to this notice.”

    III.1.3)

    Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

    Please see Information Memorandum and Pre-Qualification Questionnaire attached to this notice.”

    III.1.4)

    Other particular conditions

    The performance of the contract is subject to particular conditions: yes
    Description of particular conditions: 

    Please see Information Memorandum and Pre-Qualification Questionnaire attached to this notice.”

    III.2)

    Conditions for participation

    III.2.1)

    Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

    Information and formalities necessary for evaluating if the requirements are met:

    Please see Information Memorandum and Pre-Qualification Questionnaire attached to this notice.”

    III.2.2)

    Economic and financial ability

    Information and formalities necessary for evaluating if the requirements are met:

    Please see Information Memorandum and Pre-Qualification Questionnaire attached to this notice.”

    III.2.3)

    Technical capacity

    Please see Information Memorandum and Pre-Qualification Questionnaire attached to this notice.”

    III.3)

    Conditions specific to services contracts

    III.3.1)

    Information about a particular profession

    Execution of the service is reserved to a particular profession: no
    III.3.2)

    Staff responsible for the execution of the service

    Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

    Section IV: Procedure

    IV.1)

    Type of procedure

    IV.1.1)

    Type of procedure

    Negotiated
    Some candidates have already been selected (if appropriate under certain types of negotiated procedures):  no
    IV.2)

    Award criteria

    IV.2.1)

    Award criteria

    The most economically advantageous tender in terms of , the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
    IV.2.2)

    Information about electronic auction

    An electronic auction will be used: no
    IV.3)

    Administrative information

    IV.3.1)

    File reference number attributed by the contracting entity

    ENQEIR514

    IV.3.2)

    Previous publication(s) concerning the same contract

    no
    IV.3.3)

    Conditions for obtaining specifications and additional documents

    Payable documents: no
    IV.3.4)

    Time limit for receipt of tenders or requests to participate

    19.02.2016 - 17:00
    IV.3.5)

    Language(s) in which tenders or requests to participate may be drawn up

    [Language_EN]
    Other: 

    Irish

    Section VI: Complementary information

    VI.1)

    Information about recurrence

    This is a recurrent procurement: no
    VI.2)

    Information about European Union funds

    The contract is related to a project and/or programme financed by European Union funds: no
    VI.3)

    Additional information:

    ) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties.

    2) This is the sole call for competition for this service.

    3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.

    4) Contract award will be subject to the approval of the competent authorities.

    5) It will be a condition of award that candidates are tax compliant and are in a position to produce a valid tax clearance certificate from the Revenue Commissioners when requested.

    6) If for any reason it is not possible to award the contract one or more of the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to award the contract to the next ranked tenderer as appropriate.

    7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or any contract awarded.

    8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.

    9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.

    VI.4)

    Procedures for appeal

    VI.4.1)

    Body responsible for appeal procedures

    The High Court
    Four Courts Ireland
    7  Dublin
    IE
    Telephone: +353 18886000
    Internet address: http://www.courts.ie
     

    Body responsible for mediation procedures

    VI.4.2)

    Lodging of appeals

    Precise information on deadline(s) for lodging appeals:

    The contracting authority will not conclude this contract to which a standstill period applies in accordance with Irish Statutory Instrument SI 130 of 2010, until after the expiry of the standstill period which commences on the day following the date of notification on concerned candidates and tenderers. The duration of the standstill period will be 14 calendar days where notifications are sent electronically or by fax and 16 calendar days where these are sent by any other means. The Statutory Instrument mentioned above provides that review procedures are available in the High Court to a person who has or has had an interest in obtaining the reviewable public contract and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation in this contract.

    VI.4.3)

    Service from which information about the lodging of appeals may be obtained

    Central office of the High Courts (Appeal Section)
    Ground Floor, East Wing, Inns Quay
    7  Dublin
    IE
    Telephone: +353 18886000
    Internet address: http://www.courts.ie