ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 20/02/2015

Expire date: 23/03/2015

External Reference: 2014-845897

TED Reference: 2015/S 039-066859

Contract notice

Cached Version

Contract notice

Classic Sector

Directive 2004/18/EC

Services

Section I: Contracting authority

I.1)

Name, addresses and contact point(s)

National University of Ireland, Galway (NUI Galway)
University Road
Galway
IE
Contact point(s): Procurement & Contracts Office
For the attention of: Ann Melia
Telephone: +353 91493970
E-mail: tenders@nuigalway.ie
Fax: +353 91494515
Internet address(es):
General address of the contracting authority: http://www.nuigalway.ie
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/414
Electronic access to information: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=85968&B=ETENDERS_SIMPLE
Electronic submission of tenders and requests to participate: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=85968&B=ETENDERS_SIMPLE
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)

Type of the contracting authority

Body governed by public law
I.3)

Main activity

  • Education
I.4)

Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority:

3 Framework Agreements for Design Services - in 3 Lots

II.1.2)

Type of contract and location of works, place of delivery or of performance

Services
    Category No27:  Other services
    Main site or location of works, place of delivery or of performance:

    Galway

    NUTS code
    IRELAND
    II.1.3)

    Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

    The notice involves the establishment of a framework agreement
    II.1.4)

    Information on framework agreement

    Framework agreement with several operators
    maximum number of participants to the framework agreement envisaged: 7
    Duration of the framework agreement
    Duration in years: 4
    Estimated total value of purchases for the entire duration of the framework agreement
    Estimated cost excluding VAT: 4500000  EUR
    Frequency and value of the contracts to be awarded:
    II.1.5)

    Short description of the contract or purchase(s)

    The purpose of this tender is to establish Framework Agreements for Design Services divided into 3 Lots: Lot 1 Graphic Design for Corporate Material, Lot 2 Graphic Design for Promotional Material, Lot 3 Desktop Publishing.

    II.1.6)

    Common procurement vocabulary (CPV)

    79822500   Graphic design services
    79553000   Desktop publishing services
    II.1.7)

    Information about Government Procurement Agreement (GPA)

    The contract is covered by the Government Procurement Agreement (GPA):  no
    II.1.8)

    Lots

    This contract is divided into lots:  yes
    Tenders may be submitted for  one or more lots
    II.1.9)

    Information about variants

    Variants will be accepted:  no
    II.2)

    Quantity or scope of the contract

    II.2.1)

    Total quantity or scope:

    Please refer to PQQ document

    II.2.2)

    Information about options

    Options: no
    II.2.3)

    Information about renewals

    This contract is subject to renewal: no

    Information about lots

    Lot No: 1  Lot title: Graphic Design for Corporate Material
    1)

    Short description:

    The objective is to appoint a multi-party framework agreement of Graphic Design companies that will be engaged to deliver graphic design services to NUI Galway. Please see PQQ document for more details.

    2)

    Common procurement vocabulary (CPV)

    79822500   Graphic design services
    79553000   Desktop publishing services
    3)

    Quantity or scope:

    4)

    Indication about different date for duration of contract or starting/completion

    5)

    Additional information about lots:

    Lot No: 2  Lot title: Graphic Design for Promotional Material
    1)

    Short description:

    The objective is to appoint a multi-party framework agreement of Graphic Design companies that will be engaged to deliver graphic design services to NUI Galway. Please see PQQ document for more details.

    2)

    Common procurement vocabulary (CPV)

    79822500   Graphic design services
    79553000   Desktop publishing services
    3)

    Quantity or scope:

    4)

    Indication about different date for duration of contract or starting/completion

    5)

    Additional information about lots:

    Lot No: 3  Lot title: Desktop Publishing
    1)

    Short description:

    The objective is to award a single party framework agreement of Graphic Design companies that will be engaged to deliver graphic design services to NUI Galway. Please see PQQ document for more details.

    2)

    Common procurement vocabulary (CPV)

    79553000   Desktop publishing services
    79822500   Graphic design services
    3)

    Quantity or scope:

    4)

    Indication about different date for duration of contract or starting/completion

    5)

    Additional information about lots:

    Section III: Legal, economic, financial and technical information

    III.1)

    Conditions relating to the contract

    III.1.1)

    Deposits and guarantees required:

    Please refer to PQQ document

    III.1.4)

    Other particular conditions

    The performance of the contract is subject to particular conditions: no
    III.3)

    Conditions specific to services contracts

    III.3.1)

    Information about a particular profession

    Execution of the service is reserved to a particular profession: no
    III.3.2)

    Staff responsible for the execution of the service

    Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

    Section IV: Procedure

    IV.1)

    Type of procedure

    IV.1.1)

    Type of procedure

    Restricted
    IV.1.2)

    Limitations on the number of operators who will be invited to tender or to participate

    Envisaged minimum number  5  and  maximum number  7
    IV.2)

    Award criteria

    IV.2.1)

    Award criteria

    The most economically advantageous tender in terms of , the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
    IV.2.2)

    Information about electronic auction

    An electronic auction will be used: no
    IV.3)

    Administrative information

    IV.3.1)

    File reference number attributed by the contracting authority

    NUIG/CON176/15

    IV.3.2)

    Previous publication(s) concerning the same contract

    no
    IV.3.3)

    Conditions for obtaining specifications and additional documents or descriptive document

    Payable documents: no
    IV.3.4)

    Time limit for receipt of tenders or requests to participate

    23.03.2015 - 10:00
    IV.3.6)

    Language(s) in which tenders or requests to participate may be drawn up

    EN

    Section VI: Complementary information

    VI.1)

    Information about recurrence

    This is a recurrent procurement: no
    VI.2)

    Information about European Union funds

    The contract is related to a project and/or programme financed by European Union funds: no
    VI.3)

    Additional information:

    - NUIG/CON176/15 information and documentation is available to download on the etenders website: www.etenders.gov.ie. On the relevant web page, please “accept the invitation“ to gain access to the tender documentation. If you have not already registered, you will be required to do so before accessing tender documentation. Registration is free of charge.

    - NUI Galway will not accept responsibility for information relayed (or not relayed) via third parties. If the documentation is in any way altered or edited, the subsequent submission may be deemed inadmissible.

    - Please use reference no. NUIG/CON176/15 on all correspondence relating to this tender.

    - NUI Galway will not reimburse any costs incurred in either completing the application, attending interview or preparation of tender submissions.

    - This is the sole call for competition for this contract

    - if, for any reason, it is not possible to admit to the framework agreement the successful tenderer invited following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the framework agreement as appropriate

    - at its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time

    - without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tenders with missing or incomplete information. Therefore, tenderers are advised to ensure that they return fully completed tender documents in order to avoid risk of elimination from the competition

    - The lowest or indeed any tender need not necessarily be accepted.

    - Due to resourcing constraints, NUI Galway will not be offering individual debriefing meetings to unsuccessful bidders.

    Lodging of Appeals: The contracting authority will not conclude this framework agreement, to which a standstill period applies in accordance with Irish Statutory Instrument SI 130 of 2010, until after the delivery of the standstill period which commences on the day following the date of notification of concerned candidates and tenderers. The duration of the standstill period will be 14 calendar days where notifications are sent electronically or by fax, or 16 calendar days where these are sent by any other means. The Statutory Instrument above provides that review procedures are available in the High Court to a person who has or has had an interest in obtaining the framework agreement (including the reviewable public contract) and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to that framework agreement and reviewable public contract.