ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 15/03/2023

Expire date: 17/04/2023

External Reference: 2023-219405

TED Reference: 2023/S 056-166264

Contract notice

Contract notice

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

Trinity College Dublin, the University of Dublin
2200007u
College Green
Dublin 2
Co. Dublin
IE
Contact person: Kevin Ryan
Telephone: +353 18962376
E-mail: ryank8@tcd.ie
NUTS code:  IE061 -  Dublin
Internet address(es):
Main address: http://www.tcd.ie
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/336

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=237401&B=ETENDERS_SIMPLE
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=237401&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Education

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Governance, Risk Management and Compliance Assurance Software System
Reference number:  TCD-22-C1146
II.1.2)

Main CPV code

72212781  -  System management software development services
II.1.3)

Type of contract

Services
II.1.4)

Short description

Trinity College Dublin, the University of Dublin seeks an established Governance, Risk Management and Compliance Assurance Software System. The system must be a Software-as-a-Service (SaaS) solution. The system must be customised with UAT completion in August 2023. A cohort of users will be onboarded in September 2023 with roll out and training continuing to Dec 2023. It is desirable for a single vendor to address both Lot 1 and Lot 2 requirements for operational efficiency. However, proposals solely for Lot 1 or Lot 2 are eligible subject to the Award criteria as detailed in 3.3.1 of the RFT. The budget is estimated over a potential 9 year life of the system.
II.1.5)

Estimated total value

Value excluding VAT: 450000.00  EUR
II.1.6)

Information about lots

This contract is divided into lots: yes
Tenders may be submitted for  maximum number of lots: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:  
It is desirable for one system to deliver both lots for operational efficiency. However vendors may bid for one or both lots. The evaluation criteria and process is detailed in section 3.3.1 of the RFT.
II.2)

Description

II.2.1)

Title

Risk Management and Compliance Assurance Software System
Lot No:  1
II.2.2)

Additional CPV code(s)

48000000  -  Software package and information systems
48170000  -  Compliance software package
48219300  -  Administration software package
48311000  -  Document management software package
II.2.3)

Place of performance

NUTS code:  IE061 -  Dublin
Main site or place of performance:  
Dublin
II.2.4)

Description of the procurement

Lot 1 addresses the Risk management and compliance requirement as reflected in the Appendix 1 technical requirements.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 225000.00  EUR
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:  
2 renewals each of 3 year duration. 9 year total potential contract duration.
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2)

Description

II.2.1)

Title

Governance & meeting management Software System
Lot No:  2
II.2.2)

Additional CPV code(s)

48000000  -  Software package and information systems
48170000  -  Compliance software package
48219300  -  Administration software package
48311000  -  Document management software package
II.2.3)

Place of performance

NUTS code:  IE061 -  Dublin
Main site or place of performance:  
Dublin
II.2.4)

Description of the procurement

Lot 2 addresses the Governance functionality in respect of board level meeting management as reflected in the Appendix 1 technical requirements.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 225000.00  EUR
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:  
2 renewals each of 3 year duration. 9 year total potential contract duration.
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

III.2.3)

Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  17/04/2023
Local time:  12:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 12  (from the date stated for receipt of tender)
IV.2.7)

Conditions for opening of tenders

Date:  17/04/2023
Local time:  12:00

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.4)

Procedures for review

VI.4.1)

Review body

High Court
Inns Quay
Dublin
IE