Date of dispatch of this notice: 10/03/2023
Expire date: 21/04/2023
External Reference: 2023-257473
TED Reference: 2023/S 053-155726
Contract notice
Information
Published
Contract notice
Contract notice
Directive 2014/24/EU
Section I: Contracting authority
I.1)
Name and addresses
Mayo County Council
N/A
Aras an Chontae
Co. Mayo
Castlebar
IE
Contact person:
Simon Wall
Telephone:
+353 949064612
E-mail:
swall@mayococo.ie
NUTS code:
IE -
IRELAND
Main address:
https://www.mayo.ie/en-ie/contact-us
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1127
I.2)
Joint procurement
The contract is awarded by a central purchasing body
I.3)
Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=235855&B=ETENDERS_SIMPLEAdditional information can be obtained from
the abovementioned address:
Tenders or requests to participate must be submitted
electronically via:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=235855&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)
Type of the contracting authority
Regional or local authority
I.5)
Main activity
General public services
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
AVIT Media Software services for the Mary Robinson Centre, Ballina, Co. Mayo Ireland
Reference number:
234668
II.1.2)
Main CPV code
92521100
-
Museum-exhibition services
II.1.3)
Type of contract
Services
II.1.4)
Short description
AVIT Media Software services for the Mary Robinson Centre, Ballina, Co. Mayo, Ireland on behalf of Mayo County Council. The Centre will explore the key themes and issues surrounding Mary Robinson’s legacy as an influential world leader from the West of Ireland.
Mary Robinson’s extensive personal archive and memorabilia, gifted to the University of Galway, will be displayed in exhibitions and study rooms, making this important collection accessible via digitisation.
The scope of AVIT services details the required media design that will be incorporated in the final fit out of the Centre and service requirements as outlined in the Request for Tender documentation. This is an open tender competition incorporating a Compliance and Selection Criteria (Stage 1) and Contract Award Evaluation (Stage 2, M.E.A.T based on Quality / Price criterion). Completed tender submissions must be returned electronically via eTenders on or before 5.00pm Friday the 21st April 2023.
Mary Robinson’s extensive personal archive and memorabilia, gifted to the University of Galway, will be displayed in exhibitions and study rooms, making this important collection accessible via digitisation.
The scope of AVIT services details the required media design that will be incorporated in the final fit out of the Centre and service requirements as outlined in the Request for Tender documentation. This is an open tender competition incorporating a Compliance and Selection Criteria (Stage 1) and Contract Award Evaluation (Stage 2, M.E.A.T based on Quality / Price criterion). Completed tender submissions must be returned electronically via eTenders on or before 5.00pm Friday the 21st April 2023.
II.1.6)
Information about lots
This contract is divided into lots:
no
II.2)
Description
II.2.2)
Additional CPV code(s)
72212190
-
Educational software development services
72212520
-
Multimedia software development services
92100000
-
Motion picture and video services
92111000
-
Motion picture and video production services
92521000
-
Museum services
II.2.3)
Place of performance
NUTS code:
IE -
IRELAND
Main site or place of performance:
Ballina, Co. Mayo. Ireland
II.2.4)
Description of the procurement
AVIT Media Software services for the Mary Robinson Centre, Ballina, Co. Mayo, Ireland on behalf of Mayo County Council.
The Centre will explore the key themes and issues surrounding Mary Robinson’s legacy as an influential world leader from the West of Ireland.
Mary Robinson’s extensive personal archive and memorabilia, gifted to the University of Galway, will be displayed in exhibitions and study rooms, making this important collection accessible via digitisation.
The collection will be presented so as to engage a wide range of audiences from school groups to families, simultaneously facilitating deeper research by academics and university students.
Haley Sharpe Design, are the appointed designers for the Mary Robinson Centre, and have prepared the scope of AVIT services which details the required media design that will be incorporated in the final fit out of the Centre and service requirements as outlined in the Request for Tender documentation.
Tendering consultants are required to submit a Fixed Price Lump Sum Tender Bid in relation to the provision of Consultancy services for AVIT Media Software. This is an open tender competition incorporating a Compliance and Selection Criteria (Stage 1) and Contract Award Evaluation (Stage 2, M.E.A.T based on Quality / Price criterion).
The Employer is Mayo County Council and completed tender submissions must be returned electronically via eTenders on or before 5.00pm Friday the 21st April 2023. Queries must be lodged through the eTenders messaging system on or before 5.00pm the 24th March 2023
The Centre will explore the key themes and issues surrounding Mary Robinson’s legacy as an influential world leader from the West of Ireland.
Mary Robinson’s extensive personal archive and memorabilia, gifted to the University of Galway, will be displayed in exhibitions and study rooms, making this important collection accessible via digitisation.
The collection will be presented so as to engage a wide range of audiences from school groups to families, simultaneously facilitating deeper research by academics and university students.
Haley Sharpe Design, are the appointed designers for the Mary Robinson Centre, and have prepared the scope of AVIT services which details the required media design that will be incorporated in the final fit out of the Centre and service requirements as outlined in the Request for Tender documentation.
Tendering consultants are required to submit a Fixed Price Lump Sum Tender Bid in relation to the provision of Consultancy services for AVIT Media Software. This is an open tender competition incorporating a Compliance and Selection Criteria (Stage 1) and Contract Award Evaluation (Stage 2, M.E.A.T based on Quality / Price criterion).
The Employer is Mayo County Council and completed tender submissions must be returned electronically via eTenders on or before 5.00pm Friday the 21st April 2023. Queries must be lodged through the eTenders messaging system on or before 5.00pm the 24th March 2023
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
8
This contract is subject to renewal:
yes
Description of renewals:
The total performance period (The Term) for the overall delivery of the project is 8 months. Service commencement is expected to be May/June 2023. Mayo County Council reserves the right to extend the Term for a period or periods of up to 3 months with a maximum of 2 such extensions on the same terms and conditions.
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2.14)
Additional information
This is an open tender competition incorporating a Compliance and Selection Criteria (stage 1) and Contract Award Evaluation (Stage 2, M.E.A.T based on criterion of Quality / Price % ratio of 75/25.
Section III: Legal, economic, financial and technical information
III.1)
Conditions for participation
III.1.2)
Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)
Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)
Conditions related to the contract
III.2.2)
Contract performance conditions
Appendix 5, Services Contract of the Services Request Document.
The AVIT Software must be produced in accordance with the specifications in the RFT. The Producer shall provide all professional, technical, and non-personal services necessary for the production of exhibit digital media and interactives, taking them from their current state of development to well-defined, finished productions. The Producer shall be responsible for proposing, developing and testing the ideal innovative, engaging, inclusive, and technical approaches for all media and interactivity within the exhibit based upon the existing AVIT Software briefs, known scope and accessibility requirements, as well as known limitations of cost, space, durability, available content, intent, project editorial guidelines, and infrastructure requirements.
The AVIT Software must be produced in accordance with the specifications in the RFT. The Producer shall provide all professional, technical, and non-personal services necessary for the production of exhibit digital media and interactives, taking them from their current state of development to well-defined, finished productions. The Producer shall be responsible for proposing, developing and testing the ideal innovative, engaging, inclusive, and technical approaches for all media and interactivity within the exhibit based upon the existing AVIT Software briefs, known scope and accessibility requirements, as well as known limitations of cost, space, durability, available content, intent, project editorial guidelines, and infrastructure requirements.
III.2.3)
Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Open procedure
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
: no
IV.2)
Administrative information
IV.2.2)
Time limit for receipt of tenders or requests to participate
Date:
21/04/2023
Local time:
17:00
IV.2.4)
Languages in which tenders or requests to participate may be submitted
English
IV.2.6)
Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
19/10/2023
IV.2.7)
Conditions for opening of tenders
Date:
21/04/2023
Local time:
17:00
Place:
Completed tender submissions must be returned electronically via eTenders on or before 5.00pm Friday the 21st April 2023.
Information about authorised persons and opening procedure:
Tenders will be opened electronically on eTenders by the Contracting Authority.
Section VI: Complementary information
VI.1)
Information about recurrence
This is a recurrent procurement:
no
VI.4)
Procedures for review
VI.4.1)
Review body
High Court of Ireland
Central Office of the High Court
Ground Floor (East Wing), Four Courts, Inns Quay, Dublin 7
IE
Telephone:
+353 18886699
E-mail:
highcourtcentraloffice@courts.ie
Internet address:
https://www.courts.ie/content/central-office-high-court
VI.4.3)
Review procedure
Precise information on deadline(s) for review procedures:
Any review procedure available in this competition is not mandatory. Tenderers should obtain legal advice as to the review procedures that may be available to them under law, as well as the timeframes in which such review procedures may be availed of.