ETENDERS

Contract award notice

Information

Published

Date of dispatch of this notice: 01/02/2023

External Reference: 2023-203681

TED Reference: 2023/S 026-074060

Contract award notice

Contract award notice

Results of the procurement procedure

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

Education Procurement Service (EPS)
IE 6609370 G
University of Limerick
Castletroy
Co.Limerick
IE
Contact person: Michael Hughes
Telephone: +353 61234662
E-mail: michael.hughes@ul.ie
NUTS code:  IE -  IRELAND
Internet address(es):
Main address: http://www.educationprocurementservice.ie
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/87073

I.2)

Joint procurement

The contract is awarded by a central purchasing body
I.4)

Type of the contracting authority

National or federal agency/office
I.5)

Main activity

Health

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Provision of a National Electronic Research Management System for the HSE
Reference number:  BSS1664F
II.1.2)

Main CPV code

72000000  -  IT services: consulting, software development, Internet and support
II.1.3)

Type of contract

Services
II.1.4)

Short description

This tender process seeks to procure software-as-a-service (SaaS) to develop and roll out the HSE NERMS. The purpose of the management system will be the coordination of ethics review of health research applications with the governance processes necessary for compliance with the regulatory and legislative requirements for health research. Key objectives of this system will be the implementation of such review, approval and oversight requirements, and to enable research governance processes in the public health service, including public hospitals and community services.
II.1.6)

Information about lots

This contract is divided into lots: no
II.1.7)

Total value of the procurement

Value excluding VAT:  648000.00  EUR
II.2)

Description

II.2.2)

Additional CPV code(s)

48000000  -  Software package and information systems
48900000  -  Miscellaneous software package and computer systems
48920000  -  Office automation software package
72600000  -  Computer support and consultancy services
72611000  -  Technical computer support services
73000000  -  Research and development services and related consultancy services
II.2.3)

Place of performance

NUTS code:  IE -  IRELAND
II.2.4)

Description of the procurement

This tender process seeks to procure software-as-a-service (SaaS) to develop and roll out the HSE NERMS. The purpose of the management system will be the coordination of ethics review of health research applications with the governance processes necessary for compliance with the regulatory and legislative requirements for health research. Key objectives of this system will be the implementation of such review, approval and oversight requirements, and to enable research governance processes in the public health service, including public hospitals and community services.
II.2.5)

Award criteria

Criteria below
Quality criterion  -  Name:  System Modularity  /  Weighting:  15%
Quality criterion  -  Name:  Customisable  /  Weighting:  5%
Quality criterion  -  Name:  Reports & Analytics  /  Weighting:  5%
Quality criterion  -  Name:  Facilitation of Multi-Site Submissions  /  Weighting:  5%
Quality criterion  -  Name:  Support, Maintenance and Training  /  Weighting:  5%
Quality criterion  -  Name:  Degree to which the system can meet the overall Technical and Operational Requirements  /  Weighting:  45%
Cost criterion  -  Name:  Pricing Model & User Licences  /  Weighting:  20%
II.2.11)

Information about options

Options: yes
Description of options:
See RFT documents for details
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)

Additional information

All information relating to this tender is published on www.etenders.gov.ie

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.3)

Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.1)

Previous publication concerning this procedure

Notice number in the OJ S: 2022/S 157-450644

Section V: Award of contract

Contract No: 1

Title: Provision of a National Electronic Research Management System for the HSE

A contract/lot is awarded: yes
V.2)

Award of contract

V.2.1)

Date of conclusion of the contract

19/12/2022
V.2.2)

Information about tenders

Number of tenders received:  6
Number of tenders received from SMEs:  4
Number of tenders received from tenderers from other EU Member States:  2
Number of tenders received from tenderers from non-EU Member States:  2
Number of tenders received by electronic means:  6
The contract has been awarded to a group of economic operators :  no
V.2.3)

Name and address of the contractor

Smartsimple Software Ireland Limited
1 Grattan Business Park, Clonshaugh, Dublin 17
Dublin
D17 HR64
IE
NUTS code:  IE -  IRELAND

The contractor is an SME : yes
V.2.4)

Information on value of the contract/lot (excluding VAT)

Initial estimated total value of the contract/lot:  648000.00  EUR
Total value of the contract/lot:  551000.00  EUR

Section VI: Complementary information

VI.4)

Procedures for review

VI.4.1)

Review body

Office of the High Court
Four Courts Ground Floor, Inns Quay
Dublin
7
IE
Telephone: +353 18886000
E-mail: HighCourtCentralOffice@courts.ie