ETENDERS

Contract award notice

Information

Published

Date of dispatch of this notice: 25/01/2023

External Reference: 2023-209175

TED Reference: 2023/S 021-058042

Contract award notice

Contract award notice

Results of the procurement procedure

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

University College Dublin ( UCD )
IE6517386K
Procurement Office, UCD Agriculture & Food Science Building
Dublin 4
Belfield
IE
Contact person: Turlough Kieran
Telephone: +353 7167618
E-mail: turlough.kieran1@ucd.ie
NUTS code:  IE061 -  Dublin
Internet address(es):
Main address: http://www.ucd.ie/
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1222

I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Education

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Digitalisation of Acetate Disc Audio Recordings
Reference number:  UCDOPP5225
II.1.2)

Main CPV code

72311100  -  Data conversion services
II.1.3)

Type of contract

Services
II.1.4)

Short description

The National Folklore Collection UCD holds a collection of approximately 1,750 acetate disc audio recordings made by the Irish Folklore Commission (1935-1970) in the period 1947-1955. The collection comprises 586 (1,172 sides) 16-inch discs, 70% of which were recorded at 78rpm (30% at 331/3rpm), and 1,167 (2,334 sides) 10/12-inch discs recorded at 331/3rpm. When the Commission was wound up in 1970, its collection of archive materials, including audio recordings, were transferred to the care of UCD, who hold copyright of these recordings. The collection as a whole amounts to more than 700 hours of speech, song and music. The collection is extremely well documented and the quality of the discs is generally excellent, although a small percentage display signs of laquer degradation. The discs are to be sampled to the highest digital audio standards and preserved as uncompressed audio files.
II.1.6)

Information about lots

This contract is divided into lots: no
II.1.7)

Total value of the procurement

Value excluding VAT:  70000.00  EUR
II.2)

Description

II.2.2)

Additional CPV code(s)

30233000  -  Media storage and reader devices
64228000  -  Television and radio broadcast transmission services
64228200  -  Radio broadcast transmission services
72212521  -  Music or sound editing software development services
72300000  -  Data services
92200000  -  Radio and television services
92210000  -  Radio services
92220000  -  Television services
II.2.3)

Place of performance

NUTS code:  IE061 -  Dublin
Main site or place of performance:  
Dublin
II.2.4)

Description of the procurement

The National Folklore Collection UCD holds a collection of approximately 1,750 acetate disc audio recordings made by the Irish Folklore Commission (1935-1970) in the period 1947-1955. The collection comprises 586 (1,172 sides) 16-inch discs, 70% of which were recorded at 78rpm (30% at 331/3rpm), and 1,167 (2,334 sides) 10/12-inch discs recorded at 331/3rpm. When the Commission was wound up in 1970, its collection of archive materials, including audio recordings, were transferred to the care of UCD, who hold copyright of these recordings. The collection as a whole amounts to more than 700 hours of speech, song and music. The recordings were made in a variety of field settings throughout Ireland and in the Commission’s offices in St. Stephen’s Green, Dublin. The collection is extremely well documented and the quality of the discs is generally excellent, although a small percentage display signs of laquer degradation. The discs are to be sampled to the highest digital audio standards and preserved as uncompressed audio files.
II.2.5)

Award criteria

Criteria below
Quality criterion  -  Name:  Processing & Quality Controls  /  Weighting:  25
Quality criterion  -  Name:  Logistics & Physical Integrity of Originals  /  Weighting:  15
Quality criterion  -  Name:  Documentation of Digital Files  /  Weighting:  10
Quality criterion  -  Name:  Overall Project Proposal & Methodology  /  Weighting:  10
Price  -  Weighting:  40
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : no
IV.2)

Administrative information

IV.2.1)

Previous publication concerning this procedure

Notice number in the OJ S: 2022/S 091-250898

Section V: Award of contract

Contract No: 1

Title: Digitalisation of Acetate Disc Audio Recordings

A contract/lot is awarded: yes
V.2)

Award of contract

V.2.1)

Date of conclusion of the contract

25/07/2022
V.2.2)

Information about tenders

Number of tenders received:  5
Number of tenders received from SMEs:  5
Number of tenders received from tenderers from other EU Member States:  2
Number of tenders received from tenderers from non-EU Member States:  1
Number of tenders received by electronic means:  5
The contract has been awarded to a group of economic operators :  no
V.2.3)

Name and address of the contractor

Siransound Digital UK Ltd
Somerford Road
Cirencester
GL7 ITW
UK
NUTS code:  UKK1 -  Gloucestershire, Wiltshire and Bristol/Bath area

The contractor is an SME : yes
V.2.4)

Information on value of the contract/lot (excluding VAT)

Total value of the contract/lot:  42862.00  EUR

Section VI: Complementary information

VI.3)

Additional information

Please refer to the ITT documents
VI.4)

Procedures for review

VI.4.1)

Review body

Courts Service
Four Courts
Dublin
IE