ETENDERS

Contract award notice

Information

Published

Date of dispatch of this notice: 27/04/2023

External Reference: 2023-238992

TED Reference: 2023/S 085-261286

Contract award notice

Contract award notice

Results of the procurement procedure

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

University College Cork ( UCC )
N/A
6 Elderwood
Cork
College Rd
IE
Contact person: Fiona Thomson
Telephone: +353 214903514
E-mail: fiona.thomson@ucc.ie
NUTS code:  IE053 -  South-West
Internet address(es):
Main address: http://www.ucc.ie
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1198

I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Education

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Postgraduate Student Admin Software
Reference number:  UCC/2022/20
II.1.2)

Main CPV code

48190000  -  Educational software package
II.1.3)

Type of contract

Supplies
II.1.4)

Short description

The software will be required to cover the following PGR student administration process areas, technical & implementation requirements, which are further detailed in each respective requirements section:
A. Technical System Requirements
B. Dashboards
C. Reports
D. Changes to Student Registration
E. Progress Reviews
F. Thesis Submission & Examination
G. Supervision Meetings
H. Student Skills Development & Training
I. Project Implementation & Management of Service
II.1.6)

Information about lots

This contract is divided into lots: no
II.1.7)

Total value of the procurement

Value excluding VAT:  164692.00  EUR
II.2)

Description

II.2.2)

Additional CPV code(s)

48000000  -  Software package and information systems
48100000  -  Industry specific software package
72212190  -  Educational software development services
II.2.3)

Place of performance

NUTS code:  IE053 -  South-West
Main site or place of performance:  
Cork
II.2.4)

Description of the procurement

The software will be required to cover the following PGR student administration process areas, technical & implementation requirements, which are further detailed in each respective requirements section:
A. Technical System Requirements
B. Dashboards
C. Reports
D. Changes to Student Registration
E. Progress Reviews
F. Thesis Submission & Examination
G. Supervision Meetings
H. Student Skills Development & Training
I. Project Implementation & Management of Service
II.2.5)

Award criteria

Criteria below
Quality criterion  -  Name:  Technical System Requirements  /  Weighting:  15%
Quality criterion  -  Name:  System functionality - dashboards  /  Weighting:  5%
Quality criterion  -  Name:  system Functionality - Report  /  Weighting:  7%
Quality criterion  -  Name:  system Functionality - Changes to Student Registration  /  Weighting:  7%
Quality criterion  -  Name:  System Functionality - Thesis submission & examination  /  Weighting:  7%
Quality criterion  -  Name:  System Functionality - Supervision meetings  /  Weighting:  4%
Quality criterion  -  Name:  Student skills & development training  /  Weighting:  5%
Quality criterion  -  Name:  Implementation and Management of Service  /  Weighting:  10%
Cost criterion  -  Name:  Ultimate Cost  /  Weighting:  30%
II.2.11)

Information about options

Options: yes
Description of options:
Right to extend for a period of up to 7 years, with three two-year extensions and a further one year extension
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.1)

Previous publication concerning this procedure

Notice number in the OJ S: 2022/S 108-304505

Section V: Award of contract

Contract No: 1

Title: Postgraduate Student Admin Software

A contract/lot is awarded: yes
V.2)

Award of contract

V.2.1)

Date of conclusion of the contract

21/12/2022
V.2.2)

Information about tenders

Number of tenders received:  3
Number of tenders received by electronic means:  3
The contract has been awarded to a group of economic operators :  no
V.2.3)

Name and address of the contractor

Haplo Services Limited
6533017
Rm 4.10, 201 Borough High Street
London
SE1 1JA
UK
E-mail: adam.rhodes@cayuse.com
NUTS code:  UKI -  LONDON
Internet address: http://www.cayuse.com

The contractor is an SME : yes
V.2.4)

Information on value of the contract/lot (excluding VAT)

Initial estimated total value of the contract/lot:  400000.00  EUR
Lowest offer:  155000.00  EUR / Highest offer:  164492.00  EUR   taken into consideration

Section VI: Complementary information

VI.4)

Procedures for review

VI.4.1)

Review body

Irish High Court
Dublin
IE