Contract notice – utilities

Services

Directive 2014/25/EU

Section I: Contracting entity

I.1)

Name and addresses

Dublin Port Company

N/A

Port Centre

Dublin 1

Alexandra Road

Contact person: Paula Coonan

Telephone: +353 18876848

E-mail: pcoonan@dublinport.ie

Fax: +353 18551241

NUTS code: IE - IRELAND

Internet address(es):

Main address: www.dublinport.ie

Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/411

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:

http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=220754&B=ETENDERS_SIMPLE

Additional information can be obtained from

the abovementioned address:

Tenders or requests to participate must be submitted

electronically via: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=220754&B=ETENDERS_SIMPLE

Tenders or requests to participate must be submitted

to the abovementioned address

I.6)

Main activity

Port-related activities

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

On line Environmental Health & Safety System and On line Permit to work system

II.1.2)

Main CPV code

72260000 - Software-related services

II.1.3)

Type of contract

Services

II.1.4)

Short description

DPC proposes to engage in a competitive process for the establishment of Single-party Framework agreement(s) to provide an On line Environmental, Health and Safety System and an On line permit to work system at the Dublin Port estate in 2 lots, as two single party framework agreements.

II.1.5)

Estimated total value

Value excluding VAT: 500000.00 EUR

II.1.6)

Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

II.2)

Description

II.2.1)

Title

Online Environmental Health & Safety System

Lot No: 1

II.2.2)

Additional CPV code(s)

48000000 - Software package and information systems

48170000 - Compliance software package

48420000 - Facilities management software package and software package suite

48421000 - Facilities management software package

48700000 - Software package utilities

48771000 - General utility software package

48931000 - Training software package

72261000 - Software support services

72263000 - Software implementation services

II.2.3)

Place of performance

NUTS code: IE - IRELAND

Main site or place of performance:

Dublin

II.2.4)

Description of the procurement

DPC wishes to procure and formalise its EHS system with a suitable provider to ensure the health and safety of every individual within the workplace by providing sufficient reporting and investigating processes, documents sharing and acknowledgement, streamlined reports and data on EHS metrics but most of all to assist DPC maintain regulatory compliance. An online system is required to provide this.

II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)

Estimated value

Value excluding VAT: 300000.00 EUR

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 96

This contract is subject to renewal: no

II.2.9)

Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5

Objective criteria for choosing the limited number of candidates:

It is envisaged that five firms will be invited to tender, subject to that number qualifying.

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: yes

Description of options:

Initial contract is for 3 years with options to extend, during the life of the maximum 8 year framework period. It should be noted that contracts awarded under the framework may extend beyond the life of the framework.

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2)

Description

II.2.1)

Title

Online Permit to work system

Lot No: 2

II.2.2)

Additional CPV code(s)

48000000 - Software package and information systems

48170000 - Compliance software package

48420000 - Facilities management software package and software package suite

48421000 - Facilities management software package

48700000 - Software package utilities

48771000 - General utility software package

48931000 - Training software package

72261000 - Software support services

72263000 - Software implementation services

II.2.3)

Place of performance

NUTS code: IE - IRELAND

Main site or place of performance:

Dublin

II.2.4)

Description of the procurement

Dublin Port Company’s Oil Zone Area has been identified as a hazardous zone under ATEX Directive 2014/34/EU. Therefore, under the General Application Regulations S.I. No. 299 of 2007: “a system of permits to work is applied for carrying out both hazardous activities and activities which may interact with other work to cause hazards”. An Online permit to Work system is required to provide this.

II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)

Estimated value

Value excluding VAT: 200000.00 EUR

II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 96

This contract is subject to renewal: no

II.2.9)

Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5

Objective criteria for choosing the limited number of candidates:

It is envisaged that five firms will be invited to tender, subject to that number qualifying.

II.2.10)

Information about variants

Variants will be accepted: no

II.2.11)

Information about options

Options: yes

Description of options:

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.1)

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions: Please refer to tender documentation.

III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.7)

Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them

Will be outlined at tender stage.

III.1.8)

Legal form to be taken by the group of economic operators to whom the contract is to be awarded

A grouping if successful should be prepared to contract as a single entity having joint and several liability.

III.2)

Conditions related to the contract

III.2.3)

Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Negotiated procedure with prior call for competition

IV.1.3)

Information about a framework agreement or a dynamic purchasing system

Framework agreement with a single operator

IV.1.4)

Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes

IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date: 29/09/2022

Local time: 12:00

IV.2.4)

Languages in which tenders or requests to participate may be submitted

English

IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 12 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

90 months

VI.3)

Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;
2) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition. There is a maximum upload limit of 2GB per document on etenders. Documents larger than this should be divided into smaller files prior to upload or zipped.
3) Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 21 243 92 77 (09:00am – 17:30pm GMT)
4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID:220334) as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response
5) This is the sole call for competition for this contract/framework.
6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
7) Contract award will be subject to the approval of the competent authorities.
8) It will be a condition of award that the successful tenderer is and remains tax compliant.
9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.
10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.
12) At Section II.2.9 we have indicated that 5 will be invited to tender, please note that the contracting authority reserves the right to invite at least 5 subject to that number qualifying

VI.4)

Procedures for review

VI.4.1)

Review body

High Court

Four Courts

Dublin

Telephone: +353 18860000

E-mail: highcourtcentraloffice@courts.ie

Internet address: http://www.courts.ie

VI.4.3)

Review procedure

Precise information on deadline(s) for review procedures:

In accordance with the Remedies Directive and SI 131

Contract notice - utilities

Information