ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 18/08/2022

Expire date: 19/09/2022

External Reference: 2022-277933

TED Reference: 2022/S 161-458405

Contract notice

Contract notice

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

Kildare County Council
N/A
Aras Chill Dara
Co. Kildare
Devoy Park
IE
Contact person: Rory Hopkins
Telephone: +353 45980450
E-mail: rhopkins@kildarecoco.ie
NUTS code:  IE062 -  Mid-East
Internet address(es):
Main address: https://kildarecoco.ie/
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/385

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=221227&B=ETENDERS_SIMPLE
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=221227&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Regional or local authority
I.5)

Main activity

General public services

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Single-Party Framework Agreement for the provision of Audio-Visual, integrated solution supporting voting, streaming, webcasting and hybrid meeting solutions for Kildare County Council
Reference number:  2022/1
II.1.2)

Main CPV code

32232000  -  Video-conferencing equipment
II.1.3)

Type of contract

Supplies
II.1.4)

Short description

Kildare County Council is seeking to engage an AV service provider to provide integrated Audio-Visual services, which support voting, streaming, webcasting and hybrid meeting solutions.
II.1.5)

Estimated total value

Value excluding VAT: 1000000.00  EUR
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

32232000  -  Video-conferencing equipment
32321200  -  Audio-visual equipment
32351300  -  Audio equipment accessories
50342000  -  Repair and maintenance services of audio equipment
72212515  -  Video conferencing software development services
II.2.3)

Place of performance

NUTS code:  IE062 -  Mid-East
Main site or place of performance:  
Naas Co. Kildare
II.2.4)

Description of the procurement

The Contracting Authority is proposing to establish a single party framework with a service provider for integrated Audio-Visual services, which support voting, streaming, webcasting and hybrid meeting solutions.
An initial contract will be awarded on foot of this procurement for the provision of
1. support for all the hardware and software infrastructure provided with a recognition that third parties may be required to support elements like Microsoft TEAMS integration, Web casting, or Webcasting hosting.
2. Both technical and functional support during normal office hours and be available to sign on remotely or attend physically on site to resolve technical issues.
3. This ‘revamp’ will involve the replacement of the current AV solution and implementation of a solution as outlined above.
4. Digital audio services for Members and staff in the council chamber
5. Integration with cameras with the ability to follow the speaker and provide live streaming
6. Support for electronic voting and display to screen
7. Integration with Microsoft Teams to enable hybrid meetings
8. To facilitate the ability to enable webcasting where streamed meetings can be recorded, stored, tagged, and retrieved in the future
9. The Contracting Authority will also require the provider to be able to provide a mixture of remote and onsite support. For onsite support there may be an urgent requirement to respond on site within approx.60 minutes for a Priority one issue.
Functionally as described in Appendix 3 of the PQQ is included in the scope of this tender
Further details are available in the attached PQQ document.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 1000000.00  EUR
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 96
This contract is subject to renewal: yes
Description of renewals:  
The duration of the framework will be four (4) years with an option to extend on an annual basis for a further period of four (4) years.
II.2.9)

Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)

Additional information

Please consult the associated documentation, which contains full instructions regarding the submission of the PQQ and is available to download from www.etenders.gov.ie using ID 220765

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Competitive procedure with negotiation
IV.1.3)

Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
In the case of framework agreements, provide justification for any duration exceeding 4 years:  The reason for a framework longer than the standard four (4) year duration is based on the significant investment envisaged in designing and implementing the AV Solution and the potential difficulty in re-tendering on an objective basis during a shorter period.
IV.1.4)

Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.5)

Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  19/09/2022
Local time:  15:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English, Irish
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 12  (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.3)

Additional information

The Contracting Authority anticipates that the value of the Framework Agreement will be within the range of €800000 to €1000000 (excluding VAT)
The Contracting Authority anticipates that the value of the initial contract is in the region of €200,000 and €300,000 (ex VAT).
The duration of the initial contract will be four (4) years with an option to extend for a further period of four (4) years.
Please consult the associated documentation, which contains full instructions regarding the submission of the PQQ and is available to download from www.etenders.gov.ie using ID 220765
VI.4)

Procedures for review

VI.4.1)

Review body

High Court Chief Registrar
The Four Courts, Dublin 7
Dublin 7
IE
Telephone: +353 18886000
E-mail: highcourtcentraloffice@courts.ie
Internet address: https://www.courts.ie/

VI.4.2)

Body responsible for mediation procedures

High Court Chief Registrar
The Four Courts, Dublin 7
Dublin 7
IE
Telephone: +353 18886000
E-mail: highcourtcentraloffice@courts.ie
Internet address: https://www.courts.ie/

VI.4.3)

Review procedure

Precise information on deadline(s) for review procedures: 
As set out in section 7 of the European Communities (Public Authorities’ Contracts) (Review Procedures) Regulations SI 130/2010, as amended.
VI.4.4)

Service from which information about the review procedure may be obtained

High Court Chief Registrar
The Four Courts, Dublin 7
Dublin 7
IE
Telephone: +353 18886000
E-mail: highcourtcentraloffice@courts.ie
Internet address: https://www.courts.ie/