Date of dispatch of this notice: 15/07/2022
Expire date: 26/08/2022
External Reference: 2022-223599
TED Reference: 2022/S 138-394958
Contract notice
Information
Published
Contract notice
Contract notice
Directive 2014/24/EU
Section I: Contracting authority
I.1)
Name and addresses
National Library of Ireland
IE6608491N
Kildare Street
Dublin 2
DO2 A322
IE
Contact person:
Ciara Kerrigan
Telephone:
+353 6030302
E-mail:
ckerrigan@nli.ie
NUTS code:
IE061 -
Dublin
Main address:
http://www.nli.ie
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/253
I.3)
Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=218890&B=ETENDERS_SIMPLEAdditional information can be obtained from
the abovementioned address:
Tenders or requests to participate must be submitted
electronically via:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=218890&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)
Type of the contracting authority
National or federal agency/office
I.5)
Main activity
Recreation, culture and religion
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
Collection Management Services at the National Library of Ireland
Reference number:
NLI_CMS_2022
II.1.2)
Main CPV code
92500000
-
Library, archives, museums and other cultural services
II.1.3)
Type of contract
Services
II.1.4)
Short description
The National Library of Ireland (NLI) collects material through legal deposit, purchase and donation. The provision of access to its collections - printed books, manuscripts, newspapers, prints & drawings, ephemera, photographs, periodicals, music, maps and born digital collections - is a key objective for the National Library. Such access is critically dependent on the successful management of the collections from the time material enters the Library to the time it is placed on the shelf. The National Library of Ireland proposes to engage in a competitive process in order to establish a multi-party framework agreement for Collection Management Services. The types of services which are likely to be required are grouped into 3 Lots to enable the National Library of Ireland to select appropriate service providers at the time of a mini-tender. These services can be defined as: • Metadata Creation, QA, and Enhancement – Lot 1 • Processing and Preservation – Lot 2 • Digitisation – Lot 3
II.1.5)
Estimated total value
Value excluding VAT: 1500000.00
EUR
II.1.6)
Information about lots
This contract is divided into lots:
yes
Tenders may be submitted for
all lots
II.2)
Description
II.2.1)
Title
Metadata Creation, QA, and Enhancement
Lot No:
1
II.2.2)
Additional CPV code(s)
92510000
-
Library and archive services
92511000
-
Library services
92512000
-
Archive services
II.2.3)
Place of performance
NUTS code:
IE -
IRELAND
Main site or place of performance:
Dublin
II.2.4)
Description of the procurement
Services required under this Lot comprise Cataloguing (the creation of descriptive metadata for all Library material, including digital material), Authority Control (the creation, QA, correction and enhancement of authority data), Automated or Batch Metadata Processing, and Web Archiving.
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
48
This contract is subject to renewal:
no
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2)
Description
II.2.1)
Title
Processing and Preservation
Lot No:
2
II.2.2)
Additional CPV code(s)
92510000
-
Library and archive services
92511000
-
Library services
92512000
-
Archive services
II.2.3)
Place of performance
NUTS code:
IE -
IRELAND
Main site or place of performance:
Dublin
II.2.4)
Description of the procurement
Services required under this Lot include sorting, stamping, security tagging, barcoding, labelling, boxing (making enclosures using equipment provided), shelving and shelf checking. Preservation activities include cleaning, boxing and the use of protective folders.
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
48
This contract is subject to renewal:
no
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2)
Description
II.2.1)
Title
Digitisation
Lot No:
3
II.2.2)
Additional CPV code(s)
92510000
-
Library and archive services
92511000
-
Library services
92512000
-
Archive services
II.2.3)
Place of performance
NUTS code:
IE -
IRELAND
Main site or place of performance:
Dublin
II.2.4)
Description of the procurement
Services required comprise the digitisation of Library material including books, photographs, manuscripts, prints and formats including paper, photographic negatives, analogue sound and video recordings.
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
48
This contract is subject to renewal:
no
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
Section III: Legal, economic, financial and technical information
III.1)
Conditions for participation
III.1.2)
Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)
Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)
Conditions related to the contract
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Open procedure
IV.1.3)
Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement:
18
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
: no
IV.2)
Administrative information
IV.2.2)
Time limit for receipt of tenders or requests to participate
Date:
26/08/2022
Local time:
12:00
IV.2.4)
Languages in which tenders or requests to participate may be submitted
English
IV.2.6)
Minimum time frame during which the tenderer must maintain the tender
Duration in months
: 6
(from the date stated for receipt of tender)
IV.2.7)
Conditions for opening of tenders
Date:
26/08/2022
Local time:
12:00
Section VI: Complementary information
VI.1)
Information about recurrence
This is a recurrent procurement:
no
VI.4)
Procedures for review
VI.4.1)
Review body
National Library of Ireland
Kildare St, Dublin 2
Dublin
D02 A322
IE
E-mail:
info@nli.ie
Internet address:
www.nli.ie