Date of dispatch of this notice: 01/03/2022
Expire date: 11/04/2022
External Reference: 2022-289693
TED Reference: 2022/S 045-116375
Contract notice
Information
Published
Contract notice
Contract notice
Directive 2014/24/EU
Section I: Contracting authority
I.1)
Name and addresses
Galway Mayo Institute of Technology
N/A
Dublin Road
Galway
00000
IE
Contact person:
Olga Vaughan
Telephone:
+353 91742750
E-mail:
olga.vaughan@gmit.ie
NUTS code:
IE042 -
West
Main address:
www.gmit.ie
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1160
I.2)
Joint procurement
The contract is awarded by a central purchasing body
I.3)
Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=208613&B=ETENDERS_SIMPLEAdditional information can be obtained from
the abovementioned address:
Tenders or requests to participate must be submitted
electronically via:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=208613&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)
Type of the contracting authority
Other type:
Education
I.5)
Main activity
Education
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
Multi party framework agreement for the delivery of Virtual Event Platform Services
Reference number:
GM2021-16(2)
II.1.2)
Main CPV code
72000000
-
IT services: consulting, software development, Internet and support
II.1.3)
Type of contract
Services
II.1.4)
Short description
It is envisaged that this framework will be used for the provision of virtual platforms to host events, which may include LIVE events and HYBRID events arising over the duration of the framework.
II.1.5)
Estimated total value
Value excluding VAT: 10000000.00
EUR
II.1.6)
Information about lots
This contract is divided into lots:
no
II.2)
Description
II.2.2)
Additional CPV code(s)
48211000
-
Platform interconnectivity software package
48219000
-
Miscellaneous networking software package
48219400
-
Transaction server software package
48222000
-
Web server software package
48515000
-
Video conferencing software package
48522000
-
Virtual keyboard software package
64224000
-
Teleconferencing services
72212515
-
Video conferencing software development services
72212517
-
IT software development services
72212520
-
Multimedia software development services
72212522
-
Virtual keyboard software development services
79952000
-
Event services
II.2.3)
Place of performance
NUTS code:
IE042 -
West
Main site or place of performance:
Galway campus
II.2.4)
Description of the procurement
The Contracting Authority wishes to establish a multi-operator framework agreement for the delivery of virtual event platform services to host events (the ‘Services’).
The aim of the framework is to supply the Contracting Authority with virtual and hybrid event platform services for the multiple event types required throughout the academic year. Tenderers should note that planning for events may happen outside of the academic year.
The service must include project management, live event production, rehearsals along with post-live event data and analytics inclusive and not limited to analysis of attendees, activity on sessions, registration data and feedback.
The technical elements of these events are of great importance to ensure security, back-up internet access systems, a choice of platforms for differing levels of functionality as required, easy access by participants/audience, and to maximise cost-effectiveness.
The type and nature of the events required at set out at a high level below.
1. Tier 1- Single campus/Information sessions/ Mini conferences/Hybrid element -
2. Tier 2 - Multi Campus (<6)/Multi Streams/ Large conferences/Hybrid
3. Tier 3 - TU events/Larger scale Multi Campus (>6)/Hybrid
Details on the indicative requirements for each of these types of events are set out more fully in RFT Appendix 1.
It is envisaged that this framework will be used for the provision of virtual platforms to host events, which may include LIVE events and HYBRID events arising over the duration of the framework.
The aim of the framework is to supply the Contracting Authority with virtual and hybrid event platform services for the multiple event types required throughout the academic year. Tenderers should note that planning for events may happen outside of the academic year.
The service must include project management, live event production, rehearsals along with post-live event data and analytics inclusive and not limited to analysis of attendees, activity on sessions, registration data and feedback.
The technical elements of these events are of great importance to ensure security, back-up internet access systems, a choice of platforms for differing levels of functionality as required, easy access by participants/audience, and to maximise cost-effectiveness.
The type and nature of the events required at set out at a high level below.
1. Tier 1- Single campus/Information sessions/ Mini conferences/Hybrid element -
2. Tier 2 - Multi Campus (<6)/Multi Streams/ Large conferences/Hybrid
3. Tier 3 - TU events/Larger scale Multi Campus (>6)/Hybrid
Details on the indicative requirements for each of these types of events are set out more fully in RFT Appendix 1.
It is envisaged that this framework will be used for the provision of virtual platforms to host events, which may include LIVE events and HYBRID events arising over the duration of the framework.
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
Value excluding VAT: 10000000.00
EUR
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
24
This contract is subject to renewal:
yes
Description of renewals:
The Framework Agreement will be for a period of two (2) years, with the option to extend by a further period of two (2) years, subject to a maximum of four (4) years.
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
Section III: Legal, economic, financial and technical information
III.1)
Conditions for participation
III.2)
Conditions related to the contract
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Open procedure
IV.1.3)
Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement:
6
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
: yes
IV.2)
Administrative information
IV.2.2)
Time limit for receipt of tenders or requests to participate
Date:
11/04/2022
Local time:
12:00
IV.2.4)
Languages in which tenders or requests to participate may be submitted
English
IV.2.7)
Conditions for opening of tenders
Date:
11/04/2022
Local time:
12:00
Section VI: Complementary information
VI.1)
Information about recurrence
This is a recurrent procurement:
no
VI.4)
Procedures for review
VI.4.1)
Review body
High Court
Four Courts
Dublin 7
IE
Telephone:
+353 18886000
E-mail:
Highcourtcentraloffice@courts.ie
VI.4.3)
Review procedure
Precise information on deadline(s) for review procedures:
The framework is covered by the application of the Remedies Directive and the relevant standstill period applied at time of notification.