ETENDERS

Contract award notice

Information

Published

Date of dispatch of this notice: 17/12/2021

External Reference: 2021-291163

TED Reference: 2021/S 248-657488

Contract award notice

Contract award notice

Results of the procurement procedure

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

Trinity College Dublin, the University of Dublin
2200007u
College Green
Dublin 2
Co. Dublin
IE
Contact person: Kevin Ryan
Telephone: +353 18962376
E-mail: ryank8@tcd.ie
NUTS code:  IE061 -  Dublin
Internet address(es):
Main address: http://www.tcd.ie
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/336

I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Education

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Research Ethics Application Management System
Reference number:  TCD-21-C0525
II.1.2)

Main CPV code

72266000  -  Software consultancy services
II.1.3)

Type of contract

Services
II.1.4)

Short description

Trinity College Dublin, the University of Dublin seeks an established online business process automation solution which is appropriate to receive, triage, generate forms and reports and store ethics applications. The system must be a Software-as-a-Service (SaaS) solution. The workflow system must be customised and rolled out to one Faculty within 7 months of contract finalisation. System optimisation and roll out to all Faculties is required by August 2022. The solution should be accessible via a web-browser over a standard internet connection from both on and off-campus locations. Approximately 1500 new applications are expected per annum.
II.1.6)

Information about lots

This contract is divided into lots: no
II.1.7)

Total value of the procurement

Value excluding VAT:  375000.00  EUR
II.2)

Description

II.2.2)

Additional CPV code(s)

42964000  -  Office automation equipment
48000000  -  Software package and information systems
48219300  -  Administration software package
48325000  -  Form-making software package
48400000  -  Business transaction and personal business software package
48482000  -  Business intelligence software package
II.2.3)

Place of performance

NUTS code:  IE061 -  Dublin
NUTS code:  IE06 -  Eastern and Midland
Main site or place of performance:  
Trinity College Dublin
II.2.4)

Description of the procurement

Trinity College Dublin, the University of Dublin seeks an established online business process automation solution which is appropriate to receive, triage, generate forms and reports and store ethics applications. The system must be a Software-as-a-Service (SaaS) solution. The workflow system must be customised and rolled out to one Faculty within 7 months of contract finalisation. System optimisation and roll out to all Faculties is required by August 2022. The solution should be accessible via a web-browser over a standard internet connection from both on and off-campus locations. Approximately 1500 new applications are expected per annum.
II.2.5)

Award criteria

Criteria below
Quality criterion  -  Name:  Registration and Application  /  Weighting:  15
Quality criterion  -  Name:  Routing and Reviewing  /  Weighting:  15
Quality criterion  -  Name:  Considerations and Reports  /  Weighting:  10
Quality criterion  -  Name:  IT Security  /  Weighting:  15
Quality criterion  -  Name:  IT Technical  /  Weighting:  10
Quality criterion  -  Name:  Implementation and Support  /  Weighting:  10
Price  -  Weighting:  25
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.1)

Previous publication concerning this procedure

Notice number in the OJ S: 2021/S 100-264501

Section V: Award of contract

Contract No: 1

Title: Research Ethics Application Management System

A contract/lot is awarded: yes
V.2)

Award of contract

V.2.1)

Date of conclusion of the contract

15/12/2021
V.2.2)

Information about tenders

Number of tenders received:  4
Number of tenders received from SMEs:  4
Number of tenders received by electronic means:  4
The contract has been awarded to a group of economic operators :  no
V.2.3)

Name and address of the contractor

Vidatum Ltd
386588
Newmarket House, Dun Laoghaire
Dublin
IE
NUTS code:  IE -  IRELAND

The contractor is an SME : yes
V.2.4)

Information on value of the contract/lot (excluding VAT)

Initial estimated total value of the contract/lot:  375000.00  EUR
Total value of the contract/lot:  375000.00  EUR

Section VI: Complementary information

VI.4)

Procedures for review

VI.4.1)

Review body

High Court
High court, Four Courts, Inns Quay, Dublin 7
Dublin
Dublin 7
IE
E-mail: info@courts.ie
Internet address: http://www.courts.ie