Date of dispatch of this notice: 05/11/2021
External Reference: 2021-240193
TED Reference: 2021/S 218-573670
Contract award notice
Information
Published
Contract award notice
Contract award notice
Results of the procurement procedure
Directive 2014/24/EU
Section I: Contracting authority
I.1)
Name and addresses
Health Service Executive (HSE)
N/A
Head Office
Naas
Millennium Park
IE
Contact person:
Brendan O'Toole
Telephone:
+353 1766955840
E-mail:
brendan.otoole@hse.ie
NUTS code:
IE -
IRELAND
Main address:
http://www.hse.ie
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/461
I.2)
Joint procurement
The contract is awarded by a central purchasing body
I.4)
Type of the contracting authority
Body governed by public law
I.5)
Main activity
Health
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
The print and supply and dispatch of letters for the Primary Care Reimbursement Service (PCRS) HEALTH SERVICE EXECUTIVE
Reference number:
HSE 13699
II.1.2)
Main CPV code
22000000
-
Printed matter and related products
II.1.3)
Type of contract
Supplies
II.1.4)
Short description
The print and supply and dispatch of letters for the Primary Care Reimbursement Service (PCRS) HEALTH SERVICE EXECUTIVE
these letters will be supplied to the successful tenderer in PDF format.
The requirement is for kitting, printing and distribution of approximately 745,000 letters per annum within specific timeframes.
The figure of 745,000 letters per annum (2,235,000 over the term of the contract) is an estimate only and tenderers are advised that no quantities whatsoever are guaranteed to the successful tenderer. Payment will only be made for letters which are ordered by the HSE during the term of the contract.
The finished letters are to be dispatched to members of the general public by the successful tenderer.
PDF’s of the letters, forms etc. will be sent via file server to be printed and dispatched daily through An Post to various locations throughout the Republic Of Ireland.
these letters will be supplied to the successful tenderer in PDF format.
The requirement is for kitting, printing and distribution of approximately 745,000 letters per annum within specific timeframes.
The figure of 745,000 letters per annum (2,235,000 over the term of the contract) is an estimate only and tenderers are advised that no quantities whatsoever are guaranteed to the successful tenderer. Payment will only be made for letters which are ordered by the HSE during the term of the contract.
The finished letters are to be dispatched to members of the general public by the successful tenderer.
PDF’s of the letters, forms etc. will be sent via file server to be printed and dispatched daily through An Post to various locations throughout the Republic Of Ireland.
II.1.6)
Information about lots
This contract is divided into lots:
no
II.1.7)
Total value of the procurement
Value excluding VAT:
261320.00
EUR
II.2)
Description
II.2.2)
Additional CPV code(s)
22820000
-
Forms
22822000
-
Business forms
79810000
-
Printing services
II.2.3)
Place of performance
NUTS code:
IE -
IRELAND
Main site or place of performance:
Dublin
II.2.4)
Description of the procurement
The print and supply and dispatch of letters for the Primary Care Reimbursement Service (PCRS) HEALTH SERVICE EXECUTIVE
The requirement is for kitting, printing and distribution of approximately 745,000 letters per annum within specific timeframes.
The figure of 745,000 letters per annum (2,235,000 over the term of the contract) is an estimate only and tenderers are advised that no quantities whatsoever are guaranteed to the successful tenderer. Payment will only be made for letters which are ordered by the HSE during the term of the contract.
The finished letters are to be dispatched to members of the general public by the successful tenderer.
PDF’s of the letters, forms etc. will be sent via file server to be printed and dispatched daily through An Post to various locations throughout the Republic Of Ireland.
There are approximately 77 different letter/document / types generally ranging from 1-14 pages (some with colour requirements). The actual number of pages in letters will be variable and may not be limited to a maximum of 14 pages.
Tenderers are further advised that volumes may increase or decrease with service demands or the use of supporting or alternative technologies and the HSE will only pay for letters actually ordered during the life of any contract award.
The successful tenderer will be required to deal with volume changes quickly and efficiently. The prices
tendered will remain unchanged whether volumes increase or decrease during the life of the tender and no payments will be made by the HSE if the estimated volumes are not achieved.
The successful tenderer will be required to provide monthly reports of dispatches as well as detailed processing QA systems and reports to ensure quality and error prevention and detection. Add hoc reports may be required from time to time. The parameters of these would be set out as required. It will be the responsibility of the successful supplier to provide reports on how to ensure quality and error prevention.
The requirement is for kitting, printing and distribution of approximately 745,000 letters per annum within specific timeframes.
The figure of 745,000 letters per annum (2,235,000 over the term of the contract) is an estimate only and tenderers are advised that no quantities whatsoever are guaranteed to the successful tenderer. Payment will only be made for letters which are ordered by the HSE during the term of the contract.
The finished letters are to be dispatched to members of the general public by the successful tenderer.
PDF’s of the letters, forms etc. will be sent via file server to be printed and dispatched daily through An Post to various locations throughout the Republic Of Ireland.
There are approximately 77 different letter/document / types generally ranging from 1-14 pages (some with colour requirements). The actual number of pages in letters will be variable and may not be limited to a maximum of 14 pages.
Tenderers are further advised that volumes may increase or decrease with service demands or the use of supporting or alternative technologies and the HSE will only pay for letters actually ordered during the life of any contract award.
The successful tenderer will be required to deal with volume changes quickly and efficiently. The prices
tendered will remain unchanged whether volumes increase or decrease during the life of the tender and no payments will be made by the HSE if the estimated volumes are not achieved.
The successful tenderer will be required to provide monthly reports of dispatches as well as detailed processing QA systems and reports to ensure quality and error prevention and detection. Add hoc reports may be required from time to time. The parameters of these would be set out as required. It will be the responsibility of the successful supplier to provide reports on how to ensure quality and error prevention.
II.2.5)
Award criteria
Criteria below
Quality criterion
-
Name:
methodology
/
Weighting:
15%
Quality criterion
-
Name:
Continuity of Service
/
Weighting:
10%
Quality criterion
-
Name:
Experience, Education and Professional Qualifications
/
Weighting:
5%
Quality criterion
-
Name:
Capacity
/
Weighting:
5%
Quality criterion
-
Name:
Administrative Support & Management Reporting
/
Weighting:
5%
Cost criterion
-
Name:
ultimate cost
/
Weighting:
60%
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Open procedure
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
: yes
IV.2)
Administrative information
IV.2.1)
Previous publication concerning this procedure
Notice number in the OJ S: 2020/S 244-603725
Section V: Award of contract
Contract No: 1
Title: Print and supply and dispatch of approximately 745,000 letters per annum, these letters will be supplied to the successful tenderer in PDF format.
V.2)
Award of contract
V.2.1)
Date of conclusion of the contract
08/10/2021
V.2.2)
Information about tenders
Number of tenders received:
13
Number of tenders received from SMEs:
11
Number of tenders received from tenderers from other EU Member States:
1
Number of tenders received by electronic means:
13
The contract has been awarded to a group of economic operators
:
noV.2.3)
Name and address of the contractor
PrintPost Limited
214174
Unit 4, Broomhill Business Park, Tallaght, Dublin 24, D24 HD43
Tallaght
D24 HD43
IE
Telephone:
+353 862438319
NUTS code:
IE -
IRELAND
Internet address:
www.printpost.ie
The contractor is an SME : yes
V.2.4)
Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
900000.00
EUR
Total value of the contract/lot:
261320.00
EUR
Section VI: Complementary information
VI.4)
Procedures for review
VI.4.1)
Review body
The High Court
Inns Quay
Dublin
Dublin 7
IE