Date of dispatch of this notice: 04/10/2021
External Reference: 2021-299620
TED Reference: 2021/S 196-508532
Contract award notice
Information
Published
Contract award notice
Contract award notice
Results of the procurement procedure
Directive 2014/24/EU
Section I: Contracting authority
I.1)
Name and addresses
Dublin City Council
N/A
Civic Offices, Wood Quay
Dublin 8
Dublin
IE
Contact person:
Paul Fusco
Telephone:
+353 879194140
E-mail:
paul.fusco@dublincity.ie
NUTS code:
IE061 -
Dublin
Main address:
https://www.dublincitylibraries.ie/
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/267
I.4)
Type of the contracting authority
Regional or local authority
I.5)
Main activity
General public services
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
SINGLE PARTY FRAMEWORK FOR THE SUPPLY (LEASE), INSTALLATION AND MAINTENANCE OF RADIO FREQUENCY ID BASED SELF-SERVICE SOLUTION FOR DUBLIN CITY LIBRARIES
II.1.2)
Main CPV code
30238000
-
Library automation equipment
II.1.3)
Type of contract
Supplies
II.1.4)
Short description
The rollout of self-service began in 2010, going live in Pembroke, Raheny and Rathmines libraries. The service was expanded to the Central Library, Ballyfermot and Drumcondra in 2012. The remaining 14 branches went live in 2014.
Pembroke Library is scheduled to go live with My Open Library once Covid-19 restrictions allow. This model offers extended opening hours to library members on a self-service basis outside normal opening hours, seven days a week, from 8am to 10pm, 365 days a year.
The use of self-service book dispensers will be piloted in 2021.
There are currently just over 60 self-service kiosk/units in operation throughout the Dublin City Libraries branch network, most of which we plan to replace. There is potential for additional kiosk/units also.
Pembroke Library is scheduled to go live with My Open Library once Covid-19 restrictions allow. This model offers extended opening hours to library members on a self-service basis outside normal opening hours, seven days a week, from 8am to 10pm, 365 days a year.
The use of self-service book dispensers will be piloted in 2021.
There are currently just over 60 self-service kiosk/units in operation throughout the Dublin City Libraries branch network, most of which we plan to replace. There is potential for additional kiosk/units also.
II.1.6)
Information about lots
This contract is divided into lots:
no
II.1.7)
Total value of the procurement
Value excluding VAT:
600000.00
EUR
II.2)
Description
II.2.2)
Additional CPV code(s)
39155100
-
Library equipment
II.2.3)
Place of performance
NUTS code:
IE061 -
Dublin
Main site or place of performance:
Dublin City
II.2.4)
Description of the procurement
Dublin City Libraries is a section of the Council’s Culture, Recreation & Economic Services Dept. The city’s public library network extends over 21 branches city-wide, serving a population of just over half a million people. The physical infrastructure of branch buildings ranges from purpose built facilities dating from the late nineteenth and early 20th centuries, to rented spaces in shopping centres, to newly designed branch library facilities.
The rollout of self-service began in 2010, going live in Pembroke, Raheny and Rathmines libraries. The service was expanded to the Central Library, Ballyfermot and Drumcondra in 2012. The remaining 14 branches went live in 2014.
Pembroke Library is scheduled to go live with My Open Library once Covid-19 restrictions allow. This model offers extended opening hours to library members on a self-service basis outside normal opening hours, seven days a week, from 8am to 10pm, 365 days a year.
The use of self-service book dispensers will be piloted in 2021.
There are currently just over 60 self-service kiosk/units in operation throughout the Dublin City Libraries branch network, most of which we plan to replace. There is potential for additional kiosk/units also.
The rollout of self-service began in 2010, going live in Pembroke, Raheny and Rathmines libraries. The service was expanded to the Central Library, Ballyfermot and Drumcondra in 2012. The remaining 14 branches went live in 2014.
Pembroke Library is scheduled to go live with My Open Library once Covid-19 restrictions allow. This model offers extended opening hours to library members on a self-service basis outside normal opening hours, seven days a week, from 8am to 10pm, 365 days a year.
The use of self-service book dispensers will be piloted in 2021.
There are currently just over 60 self-service kiosk/units in operation throughout the Dublin City Libraries branch network, most of which we plan to replace. There is potential for additional kiosk/units also.
II.2.5)
Award criteria
Criteria below
Quality criterion
-
Name:
Ability to meet functional requirements
/
Weighting:
38
Quality criterion
-
Name:
Project plan and installation
/
Weighting:
12
Quality criterion
-
Name:
Maintenance and Support
/
Weighting:
30
Cost criterion
-
Name:
Ultimate Cost
/
Weighting:
20
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Open procedure
IV.1.3)
Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
: yes
IV.2)
Administrative information
IV.2.1)
Previous publication concerning this procedure
Notice number in the OJ S: 2021/S 092-237682
Section V: Award of contract
Contract No: 1
Title: SINGLE PARTY FRAMEWORK FOR THE SUPPLY (LEASE), INSTALLATION AND MAINTENANCE OF RADIO FREQUENCY ID BASED SELF-SERVICE SOLUTION FOR DUBLIN CITY LIBRARIES
V.2)
Award of contract
V.2.1)
Date of conclusion of the contract
21/07/2021
V.2.2)
Information about tenders
Number of tenders received:
2
Number of tenders received from SMEs:
2
Number of tenders received from tenderers from other EU Member States:
1
Number of tenders received from tenderers from non-EU Member States:
1
Number of tenders received by electronic means:
2
The contract has been awarded to a group of economic operators
:
noV.2.3)
Name and address of the contractor
Bibliotheca
N/A
Landmark House
Stockport
Station Road
UK
Telephone:
+44 01614981140
E-mail:
tenders-uk@bibliotheca.com
NUTS code:
UKD3 -
Greater Manchester
Internet address:
http://www.bibliotheca.com
The contractor is an SME : yes
V.2.4)
Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
600000.00
EUR
Total value of the contract/lot:
600000.00
EUR
Section VI: Complementary information
VI.3)
Additional information
Please note that this project is subject to funding.
Please note that due to the current COVID-19 pandemic, facilitation of all meetings, site visits, and clarification meetings, as well as assessments of sample products, etc. (as applicable) is severely impacted.
Where possible the Contracting Authority will put in place alternative arrangements such as on-line meetings, etc. Likewise, anticipated dates (closing date for receipt of clarifications or tender submissions) may change. Suppliers will be kept fully up to date at all stages through the eTenders messaging platform.
Please see 'Additional Information' document included with Tender Documentation.
Please note that due to the current COVID-19 pandemic, facilitation of all meetings, site visits, and clarification meetings, as well as assessments of sample products, etc. (as applicable) is severely impacted.
Where possible the Contracting Authority will put in place alternative arrangements such as on-line meetings, etc. Likewise, anticipated dates (closing date for receipt of clarifications or tender submissions) may change. Suppliers will be kept fully up to date at all stages through the eTenders messaging platform.
Please see 'Additional Information' document included with Tender Documentation.
VI.4)
Procedures for review
VI.4.1)
Review body
The High Court
Chief Registrar, High Court, Inns Quay
Dublin
Dublin 7
IE
Telephone:
+353 18886000
E-mail:
HighCourtCentralOffice@courts.ie
VI.4.3)
Review procedure
Precise information on deadline(s) for review procedures:
Please consult your solicitor