ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 23/08/2021

Expire date: 23/09/2021

External Reference: 2021-291170

TED Reference: 2021/S 166-434569

Contract notice

Contract notice

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

Fáilte Ireland-National Tourism Development Authority
N/A
88-95 Amiens Street
Dublin
Dublin 1
IE
Contact person: Glenda Byrne
Telephone: +353 18847878
E-mail: glenda.byrne@failteireland.ie
NUTS code:  IE061 -  Dublin
Internet address(es):
Main address: https://www.failteireland.ie
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1169

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=196148&B=ETENDERS_SIMPLE
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=196148&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

General public services

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Meitheal - The Irish Travel Trade Fair Venue for Workshop, Event Space, Catering and Accommodation for three years (2022, 2023, 2024)
Reference number:  CD/2021/10
II.1.2)

Main CPV code

55120000  -  Hotel meeting and conference services
II.1.3)

Type of contract

Services
II.1.4)

Short description

Meitheal – The Irish Travel Trade Fair - is held annually each spring over two days. It is Fáilte Ireland’s largest tourism business to business event attracting approx. up to 700 delegates subject always to the maximum permitted under Government Guidelines annually. This tender is for future Meitheal workshops and is subject to any Government of Ireland restrictions at the relevant period. This workshop will be conducted to support the recovery of the industry. For Meitheal, Fáilte Ireland is seeking one package whereby we will secure fully serviced fit for purpose event space and workshop venue, catering and overseas Buyer 4* accommodation for the duration of the workshops.
II.1.5)

Estimated total value

Value excluding VAT: 900000.00  EUR
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

55100000  -  Hotel services
55110000  -  Hotel accommodation services
II.2.3)

Place of performance

NUTS code:  IE -  IRELAND
Main site or place of performance:  
Dublin
II.2.4)

Description of the procurement

Meitheal – The Irish Travel Trade Fair - is held annually each spring over two days. It is Fáilte Ireland’s largest tourism business to business event attracting approx. up to 700 delegates subject always to the maximum permitted under Government Guidelines annually. This tender is for future Meitheal workshops and is subject to any Government of Ireland restrictions at the relevant period. This workshop will be conducted to support the recovery of the industry. For Meitheal, Fáilte Ireland is seeking one package whereby we will secure fully serviced fit for purpose event space and workshop venue, catering and overseas Buyer 4* accommodation for the duration of the workshops. Should all the overseas Buyers B&B accommodation not be available in one hotel then please propose no more than three 4* hotels that can provide accommodation as required and be no more than 5km from the workshop venue. Proposals that can deliver the requirements as detailed within the tender document and based within 35km of Dublin Airport will be considered for this tender. Fáilte Ireland will contract with the successful tenderer directly for event space hire, venue hire, catering and Buyer accommodation. The successful tenderer will be expected to work collaboratively with Fáilte Ireland and our Event Management Company. In addition, Fáilte Ireland will require the successful tenderer to identify accommodation options available for Irish Industry (but not reserve this accommodation) the same distance from the workshop location as the overseas Buyer accommodation, all of which is detailed Section B of the ITT.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 900000.00  EUR
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 30
This contract is subject to renewal: no
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.1)

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:  As stated in the Invitation to Tender document available for downloading from the Irish Government's Procurement portal www.etenders.gov.ie
III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

III.2.2)

Contract performance conditions

As stated in the Invitation to Tender document available for downloading from the Irish Government's Procurement portal www.etenders.gov.ie
III.2.3)

Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  23/09/2021
Local time:  12:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until:  23/09/2022
IV.2.7)

Conditions for opening of tenders

Date:  23/09/2021
Local time:  12:00
Place:  
eTenders postbox

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.2)

Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)

Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties
2) This is the sole call for competition for this service.
3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates, participants or tenderers.
4) Establishment of this contract will be subject to the approval of the competent authorities.
5) If for any reason it is not possible to conclude the contract with the designated successful tenderer emerging from this competitive process; or if having concluded contract the contracting authority considers that the successful tenderer has not met, or cannot meet its obligations; the contracting authority reserves the right to contract with the next highest scoring tenderer on the basis of the same terms at any time during the tender validity period. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.
6) At its absolute discretion, the contracting authority may elect to terminate this procurement process, at any time.
7) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tender responses with missing or incomplete information. Therefore, tenderers/candidates are advised to ensure that they return FULLY COMPLETED tenders in order to avoid the risk of elimination from the competition at the evaluation stage.
VI.4)

Procedures for review

VI.4.1)

Review body

High Court
The Four Courts
Dublin 7
Dublin 7
IE
Telephone: +353 18886000
Internet address: http://www.courts.ie

VI.4.3)

Review procedure

Precise information on deadline(s) for review procedures: 
The contracting authority will not conclude this contract to which a standstill period applies in accordance with Irish Statutory Instrument SI 130 of 2010, until after the expiry of the standstill period which commences on the day following the date of notification of concerned candidates and tenderers. The duration of the standstill period will be 14 calendar days where notifications are sent electronically or by fax and 16 calendar days where these are sent by any other means. The Statutory Instrument mentioned above provides that review procedures are available in the High Court to a person who has or has had an interest in obtaining the contract and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to that contract