ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 21/05/2021

Expire date: 21/06/2021

External Reference: 2021-295606

TED Reference: 2021/S 100-264501

Contract notice

Contract notice

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

Trinity College Dublin, the University of Dublin
2200007u
College Green
Dublin 2
Co. Dublin
IE
Contact person: Kevin Ryan
Telephone: +353 18962376
E-mail: ryank8@tcd.ie
NUTS code:  IE061 -  Dublin
Internet address(es):
Main address: http://www.tcd.ie
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/336

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=189623&B=ETENDERS_SIMPLE
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=189623&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Education

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Research Ethics Application Management System
Reference number:  TCD-21-C0525
II.1.2)

Main CPV code

72266000  -  Software consultancy services
II.1.3)

Type of contract

Services
II.1.4)

Short description

Trinity College Dublin, the University of Dublin seeks an established online business process automation solution which is appropriate to receive, triage, generate forms and reports and store ethics applications. The system must be a Software-as-a-Service (SaaS) solution. The workflow system must be customised and rolled out to one Faculty within 7 months of contract finalisation. System optimisation and roll out to all Faculties is required by August 2022. The solution should be accessible via a web-browser over a standard internet connection from both on and off-campus locations. Approximately 1500 new applications are expected per annum.
II.1.5)

Estimated total value

Value excluding VAT: 375000.00  EUR
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

42964000  -  Office automation equipment
48000000  -  Software package and information systems
48219300  -  Administration software package
48325000  -  Form-making software package
48400000  -  Business transaction and personal business software package
48482000  -  Business intelligence software package
II.2.3)

Place of performance

NUTS code:  IE061 -  Dublin
NUTS code:  IE06 -  Eastern and Midland
Main site or place of performance:  
Trinity College Dublin
II.2.4)

Description of the procurement

Trinity College Dublin, the University of Dublin seeks an established online business process automation solution which is appropriate to receive, triage, generate forms and reports and store ethics applications. The system must be a Software-as-a-Service (SaaS) solution. The workflow system must be customised and rolled out to one Faculty within 7 months of contract finalisation. System optimisation and roll out to all Faculties is required by August 2022. The solution should be accessible via a web-browser over a standard internet connection from both on and off-campus locations. Approximately 1500 new applications are expected per annum.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 375000.00  EUR
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:  
2 extensions each of 3 years duration are available. The total duration will not exceed 9 years.
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.2)

Economic and financial standing

Selection criteria as stated in the procurement documents
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  21/06/2021
Local time:  12:00
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 12  (from the date stated for receipt of tender)
IV.2.7)

Conditions for opening of tenders

Date:  21/06/2021
Local time:  12:00

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.4)

Procedures for review

VI.4.1)

Review body

High Court
High court, Four Courts, Inns Quay, Dublin 7
Dublin
Dublin 7
IE