Date of dispatch of this notice: 10/12/2020
Expire date: 22/01/2021
External Reference: 2020-261269
TED Reference: 2020/S 244-603725
Contract notice
Information
Published
Contract notice
Contract notice
Directive 2014/24/EU
Section I: Contracting authority
I.1)
Name and addresses
Health Service Executive (HSE)
N/A
Head Office
Naas
Millennium Park
IE
Contact person:
Brendan O'Toole
Telephone:
+353 1766955840
E-mail:
brendan.otoole@hse.ie
Internet address(es):
Main address:
http://www.hse.ie
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/461
I.3)
Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=179208&B=ETENDERS_SIMPLEAdditional information can be obtained from
the abovementioned address:
Tenders or requests to participate must be submitted
electronically via:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=179208&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)
Type of the contracting authority
Body governed by public law
I.5)
Main activity
Health
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
The print and supply and dispatch of letters for the Primary Care Reimbursement Service (PCRS) HEALTH SERVICE EXECUTIVE
Reference number:
HSE 13699
II.1.2)
Main CPV code
22000000
-
Printed matter and related products
II.1.3)
Type of contract
Supplies
II.1.4)
Short description
The print and supply and dispatch of letters for the Primary Care Reimbursement Service (PCRS) HEALTH SERVICE EXECUTIVE
these letters will be supplied to the successful tenderer in PDF format.
The requirement is for kitting, printing and distribution of approximately 745,000 letters per annum within specific timeframes.
The figure of 745,000 letters per annum (2,235,000 over the term of the contract) is an estimate only and tenderers are advised that no quantities whatsoever are guaranteed to the successful tenderer. Payment will only be made for letters which are ordered by the HSE during the term of the contract.
The finished letters are to be dispatched to members of the general public by the successful tenderer.
PDF’s of the letters, forms etc. will be sent via file server to be printed and dispatched daily through An Post to various locations throughout the Republic Of Ireland.
these letters will be supplied to the successful tenderer in PDF format.
The requirement is for kitting, printing and distribution of approximately 745,000 letters per annum within specific timeframes.
The figure of 745,000 letters per annum (2,235,000 over the term of the contract) is an estimate only and tenderers are advised that no quantities whatsoever are guaranteed to the successful tenderer. Payment will only be made for letters which are ordered by the HSE during the term of the contract.
The finished letters are to be dispatched to members of the general public by the successful tenderer.
PDF’s of the letters, forms etc. will be sent via file server to be printed and dispatched daily through An Post to various locations throughout the Republic Of Ireland.
II.1.5)
Estimated total value
Value excluding VAT: 900000.00
EUR
II.1.6)
Information about lots
This contract is divided into lots:
no
II.2)
Description
II.2.2)
Additional CPV code(s)
22820000
-
Forms
22822000
-
Business forms
79810000
-
Printing services
II.2.3)
Place of performance
Main site or place of performance:
Dublin
II.2.4)
Description of the procurement
The print and supply and dispatch of letters for the Primary Care Reimbursement Service (PCRS) HEALTH SERVICE EXECUTIVE
The requirement is for kitting, printing and distribution of approximately 745,000 letters per annum within specific timeframes.
The figure of 745,000 letters per annum (2,235,000 over the term of the contract) is an estimate only and tenderers are advised that no quantities whatsoever are guaranteed to the successful tenderer. Payment will only be made for letters which are ordered by the HSE during the term of the contract.
The finished letters are to be dispatched to members of the general public by the successful tenderer.
PDF’s of the letters, forms etc. will be sent via file server to be printed and dispatched daily through An Post to various locations throughout the Republic Of Ireland.
There are approximately 77 different letter/document / types generally ranging from 1-14 pages (some with colour requirements). The actual number of pages in letters will be variable and may not be limited to a maximum of 14 pages.
Tenderers are further advised that volumes may increase or decrease with service demands or the use of supporting or alternative technologies and the HSE will only pay for letters actually ordered during the life of any contract award.
The successful tenderer will be required to deal with volume changes quickly and efficiently. The prices
tendered will remain unchanged whether volumes increase or decrease during the life of the tender and no payments will be made by the HSE if the estimated volumes are not achieved.
The successful tenderer will be required to provide monthly reports of dispatches as well as detailed processing QA systems and reports to ensure quality and error prevention and detection. Add hoc reports may be required from time to time. The parameters of these would be set out as required. It will be the responsibility of the successful supplier to provide reports on how to ensure quality and error prevention.
The requirement is for kitting, printing and distribution of approximately 745,000 letters per annum within specific timeframes.
The figure of 745,000 letters per annum (2,235,000 over the term of the contract) is an estimate only and tenderers are advised that no quantities whatsoever are guaranteed to the successful tenderer. Payment will only be made for letters which are ordered by the HSE during the term of the contract.
The finished letters are to be dispatched to members of the general public by the successful tenderer.
PDF’s of the letters, forms etc. will be sent via file server to be printed and dispatched daily through An Post to various locations throughout the Republic Of Ireland.
There are approximately 77 different letter/document / types generally ranging from 1-14 pages (some with colour requirements). The actual number of pages in letters will be variable and may not be limited to a maximum of 14 pages.
Tenderers are further advised that volumes may increase or decrease with service demands or the use of supporting or alternative technologies and the HSE will only pay for letters actually ordered during the life of any contract award.
The successful tenderer will be required to deal with volume changes quickly and efficiently. The prices
tendered will remain unchanged whether volumes increase or decrease during the life of the tender and no payments will be made by the HSE if the estimated volumes are not achieved.
The successful tenderer will be required to provide monthly reports of dispatches as well as detailed processing QA systems and reports to ensure quality and error prevention and detection. Add hoc reports may be required from time to time. The parameters of these would be set out as required. It will be the responsibility of the successful supplier to provide reports on how to ensure quality and error prevention.
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
Value excluding VAT: 900000.00
EUR
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
36
This contract is subject to renewal:
yes
Description of renewals:
The Contracting Authority anticipates that the Contract will have an initial term of three (3) years, after which, two (2) 12 month extensions may, at the discretion of the HSE, apply. (5 years in total)
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
Section III: Legal, economic, financial and technical information
III.1)
Conditions for participation
III.1.1)
Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As per Tender Documentation
III.1.2)
Economic and financial standing
List and brief description of selection criteria:
As per Tender Documentation
III.1.3)
Technical and professional ability
List and brief description of selection criteria:
As per Tender Documentation
III.2)
Conditions related to the contract
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Open procedure
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
: yes
IV.2)
Administrative information
IV.2.2)
Time limit for receipt of tenders or requests to participate
Date:
22/01/2021
Local time:
17:00
IV.2.4)
Languages in which tenders or requests to participate may be submitted
English
IV.2.6)
Minimum time frame during which the tenderer must maintain the tender
Duration in months
: 12
(from the date stated for receipt of tender)
IV.2.7)
Conditions for opening of tenders
Date:
22/01/2021
Local time:
17:00
Section VI: Complementary information
VI.1)
Information about recurrence
This is a recurrent procurement:
no
VI.4)
Procedures for review
VI.4.1)
Review body
The High Court
Inns Quay
Dublin
Dublin 7
IE