Date of dispatch of this notice: 28/10/2020
Expire date: 30/11/2020
External Reference: 2020-280918
TED Reference: 2020/S 213-522073
Contract notice
Information
Published
Contract notice
Contract notice
Directive 2014/24/EU
Section I: Contracting authority
I.1)
Name and addresses
Insolvency Service of Ireland
N/A
Block 2, Phoenix House, Conyngham road
Dublin 8
Co.Dublin
IE
Contact person:
Deirdre Cleary
Telephone:
+353 761064617
E-mail:
dgcleary@isi.gov.ie
Internet address(es):
Main address:
https://isi.gov.ie/
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/169525
I.3)
Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=176965&B=ETENDERS_SIMPLEAdditional information can be obtained from
the abovementioned address:
Tenders or requests to participate must be submitted
electronically via:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=176965&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)
Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5)
Main activity
General public services
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
Bankruptcy Case Management System and Associated Services
II.1.2)
Main CPV code
72000000
-
IT services: consulting, software development, Internet and support
II.1.3)
Type of contract
Services
II.1.4)
Short description
In order to assist it in carrying out its functions, the Contracting Authority wishes to procure a bankruptcy case management system and associated services. The system will be used for the management and execution of tasks required in the daily running and management of bankruptcy cases. The services required include licensing, customisation, development, support and maintenance, and training. It is anticipated that the term of the contract awarded will be for an initial period of five (5) years, with the option for the Contracting Authority, at the end of this initial period, to extend the term for up to a further five (5) years. Any extension and the length of any such extension will be at the discretion of the Contracting Authority. The term shall not exceed ten (10) years in total. Further details of the Contracting Authority's requirements are set out in the Project Information Memorandum and Pre-Qualification Questionnaire.
II.1.5)
Estimated total value
Value excluding VAT: 3500000.00
EUR
II.1.6)
Information about lots
This contract is divided into lots:
no
II.2)
Description
II.2.2)
Additional CPV code(s)
48311000
-
Document management software package
48311100
-
Document management system
48810000
-
Information systems
48812000
-
Financial information systems
72220000
-
Systems and technical consultancy services
72222300
-
Information technology services
72230000
-
Custom software development services
72322000
-
Data management services
72512000
-
Document management services
79996100
-
Records management
II.2.4)
Description of the procurement
The Contracting Authority is an independent statutory body which was established on 1 March 2013. Its objective is to restore insolvent persons to solvency. In order to assist it in carrying out its functions, the Contracting Authority wishes to procure a bankruptcy case management system and associated services. The system will be used for the management and execution of tasks required in the daily running and management of bankruptcy cases. The services required include licensing, customisation, development, support and maintenance, and training.
It is anticipated that the term of the contract awarded will be for an initial period of five (5) years, with the option for the Contracting Authority, at the end of this initial period, to extend the term for up to a further five (5) years. Any extension and the length of any such extension will be at the discretion of the Contracting Authority. The term shall not exceed ten (10) years in total.
Further details of the Contracting Authority's requirements are set out in the Project Information Memorandum and Pre-Qualification Questionnaire.
It is anticipated that the term of the contract awarded will be for an initial period of five (5) years, with the option for the Contracting Authority, at the end of this initial period, to extend the term for up to a further five (5) years. Any extension and the length of any such extension will be at the discretion of the Contracting Authority. The term shall not exceed ten (10) years in total.
Further details of the Contracting Authority's requirements are set out in the Project Information Memorandum and Pre-Qualification Questionnaire.
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
Value excluding VAT: 3500000.00
EUR
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
120
This contract is subject to renewal:
yes
Description of renewals:
The term of the Contract is expected to be for an initial period of five (5) years, with the option for the Contracting Authority, at the end of this initial period, to extend the term for up to a further five (5) years. Any extension and the length of any such extension will be at the discretion of the Contracting Authority. The term of the Contract shall not exceed ten (10) years in total.
II.2.9)
Information about the limits on the number of candidates to be invited
Envisaged number of candidates:
3
Objective criteria for choosing the limited number of candidates:
As set out in the procurement documents. It is envisaged that the 3 top-scoring candidates will be invited to participate in the dialogue, subject to that number qualifying.
II.2.10)
Information about variants
Variants will be accepted:
yes
II.2.11)
Information about options
Options:
yes
Description of options:
It is anticipated that the term of the Contract will be for an initial period of five (5) years, with the option for the Contracting Authority, at the end of this initial period, to extend the term for up to a further five (5) years. Any extension and the length of any such extension will be at the discretion of the Contracting Authority. The term of the Contract shall not exceed ten (10) years in total.
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
Section III: Legal, economic, financial and technical information
III.1)
Conditions for participation
III.1.1)
Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As set out in the Project Information Memorandum and Pre-Qualification Questionnaire.
III.1.2)
Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)
Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)
Conditions related to the contract
III.2.2)
Contract performance conditions
As may be specified in the Invitation to Participate in Dialogue document.
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Competitive dialogue
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
: yes
IV.2)
Administrative information
IV.2.2)
Time limit for receipt of tenders or requests to participate
Date:
30/11/2020
Local time:
12:00
IV.2.3)
Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 18/12/2020
IV.2.4)
Languages in which tenders or requests to participate may be submitted
English
Section VI: Complementary information
VI.1)
Information about recurrence
This is a recurrent procurement:
no
VI.3)
Additional information
1) The ISI will use the Irish Government Procurement portal (www.etenders.gov.ie) for this competition. Access to this portal is free of charge. Interested parties must formally register their expression of interest for this competition on eTenders before they can gain access to the PQQ documentation. All information relating to and including the pre-qualification documents, any clarifications and changes will be issued/published via this portal. The ISI will not accept responsibility for information relayed (or not relayed) via third parties.
2) The ISI will not be responsible for any costs, charges or expenses incurred by candidates or tenderers in participating in this competition, including in the event that the competition is abandoned or terminated.
3) Contract award will be subject to the approval of the competent authorities.
4) It will be a condition of award that candidates are tax compliant.
5) At its absolute discretion, the ISI may elect to terminate this procurement process at any time.
6) Please note in relation to all documents, where reference is made to a particular standard, make, source, process, trademark, type or patent, this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.
7) Without prejudice to the principle of equal treatment, the ISI is not obliged to engage in a clarification process in respect of PQQ Submissions with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.
8) The estimated value of the contract is between €3m and €4m over the maximum 10 year term.
9) The contract will be awarded for an initial period of 5 years with an option for the Contracting Authority, at its absolute discretion, to extend the term for up to a further 5 years. Any extension and the length of any such extension will be at the discretion of the Contracting Authority. The term of the Contract shall not exceed 10 years in total.
10) Although the envisaged number of Candidates to be selected is three, the Contracting Authority reserves the right to accept a fewer number of Candidates for the dialogue stage of the competition.
11) The Contracting Authority reserves the right to determine what variants (if any) it will accept during the dialogue stage of the competition
2) The ISI will not be responsible for any costs, charges or expenses incurred by candidates or tenderers in participating in this competition, including in the event that the competition is abandoned or terminated.
3) Contract award will be subject to the approval of the competent authorities.
4) It will be a condition of award that candidates are tax compliant.
5) At its absolute discretion, the ISI may elect to terminate this procurement process at any time.
6) Please note in relation to all documents, where reference is made to a particular standard, make, source, process, trademark, type or patent, this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.
7) Without prejudice to the principle of equal treatment, the ISI is not obliged to engage in a clarification process in respect of PQQ Submissions with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.
8) The estimated value of the contract is between €3m and €4m over the maximum 10 year term.
9) The contract will be awarded for an initial period of 5 years with an option for the Contracting Authority, at its absolute discretion, to extend the term for up to a further 5 years. Any extension and the length of any such extension will be at the discretion of the Contracting Authority. The term of the Contract shall not exceed 10 years in total.
10) Although the envisaged number of Candidates to be selected is three, the Contracting Authority reserves the right to accept a fewer number of Candidates for the dialogue stage of the competition.
11) The Contracting Authority reserves the right to determine what variants (if any) it will accept during the dialogue stage of the competition
VI.4)
Procedures for review
VI.4.1)
Review body
The High Court of Ireland
Four Courts, Inns Quay
Dublin 7
IE
Internet address:
http://www.courts.ie/
VI.4.3)
Review procedure
Precise information on deadline(s) for review procedures:
Precise information on deadline(s) for review procedures:
The time limits for application to the High Court are set out in the European Communities (Public Authorities’ Contracts) (Review Procedures) Regulations 2010 (SI 130 of 2010).
The time limits for application to the High Court are set out in the European Communities (Public Authorities’ Contracts) (Review Procedures) Regulations 2010 (SI 130 of 2010).