ETENDERS

Contract notice

Information

Published

Date of dispatch of this notice: 19/10/2020

Expire date: 18/11/2020

External Reference: 2020-286476

TED Reference: 2020/S 207-503599

Contract notice

Contract notice

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

Tourism Ireland CLG
N/A
Bishop's Square, Redmond's Hill
D02 TD99
Dublin
IE
Contact person: Procurement Officer
Telephone: +353 14763400
E-mail: TenderResponse@tourismireland.com
Fax: +353 014763642
Internet address(es):
Main address: http://www.ireland.com
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1197

I.3)

Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:  
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=176342&B=ETENDERS_SIMPLE
Additional information can be obtained from
the abovementioned address:  
Tenders or requests to participate must be submitted
electronically via:  http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=176342&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Other activity:  Tourism - Destination Marketing

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Online News Media Monitoring & Media Evaluation Services Across 20 Markets
Reference number:  OMM/EG/2020
II.1.2)

Main CPV code

71700000  -  Monitoring and control services
II.1.3)

Type of contract

Services
II.1.4)

Short description

Tourism Ireland wishes to contract a media evaluation consultancy to support with qualitative media evaluation of global earned media coverage, spanning 20 markets. As part of this contract, the supplier will provide a centralised media monitoring service for online news content across these 20 markets which feeds into the global evaluation database.
PLEASE REFER TO THE ASSOCIATED DOCUMENTATION AVAILABLE FOR DOWNLOADING FROM www.etenders.gov.ie FOR DETAILS OF TOURISM IRELAND'S SPECIFIC REQUIREMENTS
II.1.5)

Estimated total value

Value excluding VAT: 1500000.00  EUR
II.1.6)

Information about lots

This contract is divided into lots: no
II.2)

Description

II.2.2)

Additional CPV code(s)

22200000  -  Newspapers, journals, periodicals and magazines
30233000  -  Media storage and reader devices
72212500  -  Communication and multimedia software development services
72330000  -  Content or data standardization and classification services
92200000  -  Radio and television services
92400000  -  News-agency services
II.2.3)

Place of performance

Main site or place of performance:  
Across a global network of 20 markets.
II.2.4)

Description of the procurement

Tourism Ireland wishes to contract a media evaluation consultancy to support with qualitative media evaluation of global earned media coverage, spanning 20 markets. As part of this contract, the supplier will provide a centralised media monitoring service for online news content across these 20 markets which feeds into the global evaluation database.
II.2.5)

Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)

Estimated value

Value excluding VAT: 1500000.00  EUR
II.2.7)

Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:  
The Contract will be renewed annually, subject to satisfactory Contractor performance, budget and other factors. The initial term will be for three [3] years, with the option to extend annually, at Tourism Ireland's discretion, for up to two [2] further years. The maximum term of the contract is five [5] years.
II.2.9)

Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
Previous recent experience (within the past 3 years) in multi market reporting with various and complex data feeds – please provide brief descriptions of similar relevant contracts and a list of references [30%]
Evidenced ability to tailor database metrics and outputs (reports, online dashboards) to Tourism Ireland’s bespoke needs/ requirements as outlined in the Specification [20%]
Proposed account team members with evidenced experience of supporting a global team, with multiple internal and external stakeholders though a process of change management in media evaluation metrics. [30%]
Demonstrable technical capability for qualitative analysis and tagging to be carried out either at the supplier end or by Tourism Ireland’s global publicity team (20-30 individuals, based in different geographies) [20%]
II.2.10)

Information about variants

Variants will be accepted: no
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)

Additional information

Please consult the associated RFT documentation which contains full instructions regarding the submission of a request to participate and is available for download from www.etenders.gov.ie

Section III: Legal, economic, financial and technical information

III.1)

Conditions for participation

III.1.1)

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:  Please consult the associated documentation available for download from www.etenders.gov.ie
Tourism Ireland requires the services to adhere to good industry security practice and must be in compliance with legislative and regulatory requirements including;
• EU GDPR
• Data Protection Act 2018
Candidates will be required as part of the pre-qualification process to indicate compliance by answering specific questions in this regard.
III.1.2)

Economic and financial standing

List and brief description of selection criteria:  
As detailed in the associated documentation available for download from www.etenders.gov.ie
Minimum level(s) of standards possibly required:  
(i) Turnover during any of the previous 3 financial years was at least: EUR €500,000
(ii) It is a condition of award that the successful tenderer is and remains tax compliant
Note #1: in the case of the Tenderer being a grouping, the condition at (i) above may be satisfied by the group
members as a whole.
Candidates must declare below that they satisfy the minimum insurance requirements set out below and they
are able, upon request and without delay, to provide the supporting documentation to Tourism Ireland in each
case:
(a) public liability insurance with an indemnity limit of EUR 2,500,000,
(b) professional indemnity insurance with an indemnity limit of EUR 2 500 000.
III.1.3)

Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)

Conditions related to the contract

III.2.2)

Contract performance conditions

Ability to service the requirements across 20 markets
III.2.3)

Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Restricted procedure
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.2)

Time limit for receipt of tenders or requests to participate

Date:  18/11/2020
Local time:  12:00
IV.2.3)

Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 01/12/2020
IV.2.4)

Languages in which tenders or requests to participate may be submitted

English
IV.2.6)

Minimum time frame during which the tenderer must maintain the tender

Duration in months : 12  (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1)

Information about recurrence

This is a recurrent procurement:  no
VI.3)

Additional information

Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Tourism Ireland will not accept responsibility for information relayed (or not relayed) via third parties;
All queries regarding this tender requirement or process must be submitted through the Irish Procurement Opportunities www.etenders.gov.ie as a specific question. Responses will be circulated to those tenderers that have registered an interest in this Notice on www.etenders.gov.ie The details of the person making the query will not be disclosed when circulating the response.
The contracting authority reminds suppliers that application to this competition and completion of tenders should in no way impede the need to comply with government advice/directives for isolation or any other requirements or containment measures in place to fight the spread of Covid-19
This is the 1st stage in a 2-stage Restricted Tender procedure. Suitably qualified bidders are hereby invited to submit a request to participate.
The Contracting Authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers; whether a final contract is awarded.
Contract award will be subject to the approval of the Board of Tourism Ireland;
Tourism Ireland reserves the right to permit its sister agencies, Fáilte Ireland and Tourism Northern Ireland, to draw down services under any agreement resulting from this procurement process;
It will be a condition of award that the successful tenderer is and remains tax compliant
At its absolute discretion, the contracting authority may elect to terminate this procurement process, or any contract awarded at any time;
Please note in relation to all documents, that where reference is made to a standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words “or equivalent” will always be appended;
Without prejudice to the principle of equal treatment, the Contracting Authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition;
At Section II.2.9) we have indicated that 5 applicants will be invited to tender, please note that the Contracting Authority reserves the right to invite at least 5 subject to that number qualifying;
Requests to participate must be delivered as per the instructions. Tourism Ireland will not accept or consider requests to participate delivered after the deadline;
Tourism Ireland is subject to the provisions of the Code of Practice on Freedom of Information for North/ South Implementation Bodies and Tourism Ireland, which is available on Tourism Ireland‘s website;
To the extent that any Personal Data is processed in connection with the provision of the Services or otherwise, the provisions set out in Tourism Ireland’s ICT and GDPR guidelines shall apply to such processing;
Award of this contract will be subject to selected candidate being qualified for the purposes of the Fair Employment and Treatment (Northern Ireland) Order 1998, if based in Northern Ireland.
The contract will be subject to Irish law;
VI.4)

Procedures for review

VI.4.1)

Review body

The High Court
The Four Courts
Dublin
IE

VI.4.3)

Review procedure

Precise information on deadline(s) for review procedures: 
This contract/framework is covered by the application of the Remedies Directive and the relevant standstill period applied at time of notification