Date of dispatch of this notice: 30/09/2020
Expire date: 09/11/2020
External Reference: 2020-228820
TED Reference: 2020/S 193-467614
Contract notice - utilities
Information
Published
Contract notice - utilities
Contract notice – utilities
Services
Directive 2014/25/EU
Section I: Contracting entity
I.1)
Name and addresses
Coras Iompair Eireann (CIE Utility)
N/A
Heuston Station
Dublin 8
IE
Contact person:
Stephen walsh
Telephone:
+353 17033681
E-mail:
Stephen.walsh2@irishrail.ie
Internet address(es):
Main address:
http://www.cie.ie
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/339
I.3)
Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=175012&B=ETENDERS_SIMPLEAdditional information can be obtained from
the abovementioned address:
Tenders or requests to participate must be submitted
electronically via:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=175012&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.6)
Main activity
Railway services
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
CIE Board Portal
Reference number:
CIE 7584
II.1.2)
Main CPV code
72212311
-
Document management software development services
II.1.3)
Type of contract
Services
II.1.4)
Short description
CIE and its subsidiary operating companies wish to procure an off the shelf board portal system. The current platform used by Boards, Board Committees, Board Advisory Groups and the management teams across the CIE Group (approximately 113 users across 21 meeting sites), for the distribution of papers for meetings will not be supported in the long term and it does not support multi factor authorisation (MFA). Therefore, there is a demand to replace the current platform. In addition, papers are also supplied in pdf format.
II.1.6)
Information about lots
This contract is divided into lots:
no
II.2)
Description
II.2.2)
Additional CPV code(s)
72212311
-
Document management software development services
72512000
-
Document management services
II.2.4)
Description of the procurement
CIE and its subsidiary operating companies wish to procure an off the shelf board portal system. The current platform used by Boards, Board Committees, Board Advisory Groups and the management teams across the CIE Group (approximately 113 users across 21 meeting sites), for the distribution of papers for meetings will not be supported in the long term and it does not support multi factor authorisation (MFA). Therefore, there is a demand to replace the current platform. In addition, papers are also supplied in pdf format.
The CIÉ Group is seeking a software application to electronically manage and distribute documents for Board, Committee, Advisory Group, Management and other meetings across the CIÉ Group of companies in a secure manner. We expect, that the system should feature the following elements:
• Cloud based SaaS and accessible via any device at any time.
• Easy to use with minimum training required.
• Centralised Document management.
• Multilevel permissions.
• Security (including Multi-Factor Authentication).
• The ability to easily print a PDF version of the papers or an extract from the papers.
• Migration option from existing system.
The CIÉ Group is seeking a software application to electronically manage and distribute documents for Board, Committee, Advisory Group, Management and other meetings across the CIÉ Group of companies in a secure manner. We expect, that the system should feature the following elements:
• Cloud based SaaS and accessible via any device at any time.
• Easy to use with minimum training required.
• Centralised Document management.
• Multilevel permissions.
• Security (including Multi-Factor Authentication).
• The ability to easily print a PDF version of the papers or an extract from the papers.
• Migration option from existing system.
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
36
This contract is subject to renewal:
yes
Description of renewals:
The contract will be for a period of 3 years with an option to extend by a further 2 years at CIE's discretion.
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
Section III: Legal, economic, financial and technical information
III.1)
Conditions for participation
III.2)
Conditions related to the contract
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Negotiated procedure with prior call for competition
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
: no
IV.2)
Administrative information
IV.2.2)
Time limit for receipt of tenders or requests to participate
Date:
30/10/2020
Local time:
12:00
IV.2.4)
Languages in which tenders or requests to participate may be submitted
English
Section VI: Complementary information
VI.1)
Information about recurrence
This is a recurrent procurement:
no
VI.4)
Procedures for review
VI.4.1)
Review body
The High Court
Dublin
IE