Date of dispatch of this notice: 21/05/2020
Expire date: 22/06/2020
External Reference: 2020-299106
TED Reference: 2020/S 101-244258
Contract notice
Information
Published
Contract notice
Contract notice
Directive 2014/24/EU
Section I: Contracting authority
I.1)
Name and addresses
Charities Regulator
N/A
Charities Regulator, 1st Floor, 3 George's Dock
Dublin 1, X5X0
Co.Dublin
IE
Telephone:
+353 014020114
E-mail:
info@greenville.ie
Internet address(es):
Main address:
https://www.charitiesregulator.ie/en
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/131720
I.3)
Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=166706&B=ETENDERS_SIMPLEAdditional information can be obtained from
the abovementioned address:
Tenders or requests to participate must be submitted
electronically via:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=166706&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)
Type of the contracting authority
Body governed by public law
I.5)
Main activity
General public services
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
HR Advisory Services - Single Party Framework
II.1.2)
Main CPV code
79414000
-
Human resources management consultancy services
II.1.3)
Type of contract
Services
II.1.4)
Short description
The Contracting Authority is seeking suitably qualified service providers with extensive experience in providing HR advisory services to public bodies on day-to-day and strategic HR matters.
II.1.5)
Estimated total value
Value excluding VAT: 280000.00
EUR
II.1.6)
Information about lots
This contract is divided into lots:
no
II.2)
Description
II.2.2)
Additional CPV code(s)
79000000
-
Business services: law, marketing, consulting, recruitment, printing and security
79400000
-
Business and management consultancy and related services
79410000
-
Business and management consultancy services
79411100
-
Business development consultancy services
79996000
-
Business organisation services
II.2.4)
Description of the procurement
The Contracting Authority is seeking suitably qualified service providers with extensive experience in providing HR advisory services to public bodies on day-to-day and strategic HR matters. The successful tenderer will:
- Be responsible for providing day-to-day HR advice to staff and senior management of the Contracting Authority to include the provision of an onsite resource a minimum of one day a week if required
- Be responsible for providing strategic HR advice to the CEO as required;
- Be responsible for reviewing, updating and preparing all necessary HR policies and establishing associated procedures
- Liaise with the Parent Department’s HR team on any matters relating to assigned staff of the Department and any issues of common interest to ensure a coherent overall approach is adopted by the Contracting Authority
- Be responsible for devising a draft approach to strategic workforce planning for consideration of the CEO and senior managers and for providing required HR support to implement any agreed plan
- Provide advice and support to the CEO and Corporate Affairs Manager in the context of any working groups established by the Contracting Authority and its Parent Department to identify future staffing needs of the Contracting Authority and establish plans and associated milestones for a move to greater corporate independence
- Work with the Contracting Authority’s Corporate Affairs Manager on any updates and briefing materials on HR matters required to be presented to the Board of the Contracting Authority
- Work with the Contracting Authority’s Head of Communications & Stakeholder Engagement to devise appropriate approaches to internal communications for staff on relevant HR matters
- In the case of any appeal or complaint to a third party arising from an internal HR matter, work with relevant senior managers and external legal advisors to compile all relevant information and prepare documentation as required.
- Be responsible for providing day-to-day HR advice to staff and senior management of the Contracting Authority to include the provision of an onsite resource a minimum of one day a week if required
- Be responsible for providing strategic HR advice to the CEO as required;
- Be responsible for reviewing, updating and preparing all necessary HR policies and establishing associated procedures
- Liaise with the Parent Department’s HR team on any matters relating to assigned staff of the Department and any issues of common interest to ensure a coherent overall approach is adopted by the Contracting Authority
- Be responsible for devising a draft approach to strategic workforce planning for consideration of the CEO and senior managers and for providing required HR support to implement any agreed plan
- Provide advice and support to the CEO and Corporate Affairs Manager in the context of any working groups established by the Contracting Authority and its Parent Department to identify future staffing needs of the Contracting Authority and establish plans and associated milestones for a move to greater corporate independence
- Work with the Contracting Authority’s Corporate Affairs Manager on any updates and briefing materials on HR matters required to be presented to the Board of the Contracting Authority
- Work with the Contracting Authority’s Head of Communications & Stakeholder Engagement to devise appropriate approaches to internal communications for staff on relevant HR matters
- In the case of any appeal or complaint to a third party arising from an internal HR matter, work with relevant senior managers and external legal advisors to compile all relevant information and prepare documentation as required.
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
Value excluding VAT: 280000.00
EUR
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
24
This contract is subject to renewal:
yes
Description of renewals:
The framework agreement will be established for period of two (2) years, with an option to extend for a further two years, subject to satisfactory performance.
The Contracting Authority confirms that the period of any contracts awarded under the framework agreement may extend beyond the date of expiry of the agreement.
The Contracting Authority confirms that the period of any contracts awarded under the framework agreement may extend beyond the date of expiry of the agreement.
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
II.2.14)
Additional information
Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT ID 169406.
Section III: Legal, economic, financial and technical information
III.1)
Conditions for participation
III.1.1)
Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As stated in procurement documents available to download from www.etenders.gov.ie using RFT ID 169406
III.1.2)
Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)
Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)
Conditions related to the contract
III.2.2)
Contract performance conditions
As stated in procurement documents available to download from www.etenders.gov.ie using RFT ID 169406
III.2.3)
Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Open procedure
IV.1.3)
Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
: yes
IV.2)
Administrative information
IV.2.2)
Time limit for receipt of tenders or requests to participate
Date:
22/06/2020
Local time:
17:00
IV.2.4)
Languages in which tenders or requests to participate may be submitted
English
IV.2.6)
Minimum time frame during which the tenderer must maintain the tender
Duration in months
: 12
(from the date stated for receipt of tender)
IV.2.7)
Conditions for opening of tenders
Date:
22/06/2020
Local time:
17:00
Section VI: Complementary information
VI.1)
Information about recurrence
This is a recurrent procurement:
no
VI.3)
Additional information
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;
2) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition. There is a maximum upload limit of 2GB per document on etenders. Documents larger than this should be divided into smaller files prior to upload or zipped.
3) Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 21 243 92 77 (09:00am – 17:30pm GMT)
4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID:169406) as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response
5) This is the sole call for competition for this contract/framework.
6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
7) Contract award will be subject to the approval of the competent authorities.
8) It will be a condition of award that the successful tenderer is and remains tax compliant.
9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.
10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.
2) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition. There is a maximum upload limit of 2GB per document on etenders. Documents larger than this should be divided into smaller files prior to upload or zipped.
3) Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 21 243 92 77 (09:00am – 17:30pm GMT)
4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID:169406) as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response
5) This is the sole call for competition for this contract/framework.
6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
7) Contract award will be subject to the approval of the competent authorities.
8) It will be a condition of award that the successful tenderer is and remains tax compliant.
9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.
10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.
VI.4)
Procedures for review
VI.4.1)
Review body
VI.4.3)
Review procedure
Precise information on deadline(s) for review procedures:
The framework is covered by the application of the Remedies Directive and the relevant standstill period applied at time of notification
VI.4.4)
Service from which information about the review procedure may be obtained
Consult your legal adviosr
Ireland
IE