Date of dispatch of this notice: 06/04/2020
External Reference: 2020-280695
TED Reference: 2020/S 071-169163
Contract award notice
Information
Published
Contract award notice
Contract award notice
Results of the procurement procedure
Directive 2014/24/EU
Section I: Contracting authority
I.1)
Name and addresses
National University of Ireland, Galway (NUI Galway)
N/A
University Road
Galway
H91 KT33
IE
Contact person:
Orla Loideain
Telephone:
+353 91494300
E-mail:
orla.loideain@nuigalway.ie
Internet address(es):
Main address:
http://www.nuigalway.ie
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/414
I.4)
Type of the contracting authority
Body governed by public law
I.5)
Main activity
Education
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
Archive Digitisation Services
Reference number:
NUIG/CON341-2019
II.1.2)
Main CPV code
92512000
-
Archive services
II.1.3)
Type of contract
Services
II.1.4)
Short description
NUI Galway Library requires Archive Digitisation Services including: digitisation, cataloguing and online publication of rare and historic archival collections with cultural heritage significance and of varying origin, age, condition and scale, incorporating a range of formats, media and languages; preparation of material for digitisation; utilisation and configuration of digital asset management systems; compliance with standards for archives, digitisation, metadata, preservation and other aspects; implementation of effective digital rights management and redaction systems.
The service is to be provided on premises at NUI Galway Library and at other locations as may be designated by NUI Galway during the terms of the contract.
Note: the requirement is not for standard document management services .
The service is to be provided on premises at NUI Galway Library and at other locations as may be designated by NUI Galway during the terms of the contract.
Note: the requirement is not for standard document management services .
II.1.6)
Information about lots
This contract is divided into lots:
no
II.1.7)
Total value of the procurement
Value excluding VAT:
800000.00
EUR
II.2)
Description
II.2.2)
Additional CPV code(s)
92512000
-
Archive services
II.2.3)
Place of performance
Main site or place of performance:
Galway
II.2.4)
Description of the procurement
NUI Galway Library requires Archive Digitisation Services including: digitisation, cataloguing and online publication of rare and historic archival collections with cultural heritage significance and of varying origin, age, condition and scale, incorporating a range of formats, media and languages; preparation of material for digitisation; utilisation and configuration of digital asset management systems; compliance with standards for archives, digitisation, metadata, preservation and other aspects; implementation of effective digital rights management and redaction systems.
The service is to be provided on premises at NUI Galway Library and at other locations as may be designated by NUI Galway during the terms of the contract.
Note: the requirement is not for standard document management services .
The service is to be provided on premises at NUI Galway Library and at other locations as may be designated by NUI Galway during the terms of the contract.
Note: the requirement is not for standard document management services .
II.2.5)
Award criteria
Criteria below
Quality criterion
-
Name:
Quality Service
/
Weighting:
30%
Quality criterion
-
Name:
Methodology
/
Weighting:
20%
Quality criterion
-
Name:
Contract Management & Quality of Team Personnel
/
Weighting:
20%
Price
-
Weighting:
30%
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Open procedure
IV.1.3)
Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
: yes
IV.2)
Administrative information
IV.2.1)
Previous publication concerning this procedure
Notice number in the OJ S: 2019/S 213-523204
Section V: Award of contract
Contract No: 1
Title: Archive Digitisation Services
V.2)
Award of contract
V.2.1)
Date of conclusion of the contract
01/04/2020
V.2.2)
Information about tenders
Number of tenders received:
4
Number of tenders received from SMEs:
2
Number of tenders received from tenderers from other EU Member States:
3
Number of tenders received from tenderers from non-EU Member States:
1
Number of tenders received by electronic means:
4
The contract has been awarded to a group of economic operators
:
noV.2.3)
Name and address of the contractor
Mastermind Ireland Limited T/A Archives Ireland
Dublin
IE
The contractor is an SME : yes
V.2.4)
Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
800000.00
EUR
Lowest offer:
278130.00
EUR
/
Highest offer:
542995.00
EUR
taken into consideration
Section VI: Complementary information
VI.4)
Procedures for review
VI.4.1)
Review body
Nui Galway
University Road
Galway
H91 KT33
IE