Contract award notice – utilities

Results of the procurement procedure

Services

Directive 2014/25/EU

Section I: Contracting entity

I.1)

Name and addresses

EirGrid plc

N/A

Block 2 - The Oval, 160 Shelbourne Road

Ballsbridge

Dublin 4

Contact person: Sinéad Connolly

Telephone: +353 12370335

E-mail: Sinead.Connolly@eirgrid.com

Internet address(es):

Main address: http://www.eirgrid.com

Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/219

I.6)

Main activity

Electricity

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Microsoft Dynamics AX Support Services and Development Framework

Reference number: ENQEIR645

II.1.2)

Main CPV code

72260000 - Software-related services

II.1.3)

Type of contract

Services

II.1.4)

Short description

EirGrid has established a Framework Agreement for the provision of support and maintenance and development of all the instances of Microsoft Dynamics AX, and for all future system projects and change requests as required.
The Framework Agreement period will be for an initial duration of four years with the option to extend annually for up to an additional four years, subject always to the satisfactory performance of the supplier. EirGrid envisages this project being a solution which will evolve over time and therefore intends awarding a contract with a potential maximum relationship of 20 years including options for renewal at various stages over the life of the arrangement.

II.1.6)

Information about lots

This contract is divided into lots: no

II.1.7)

Total value of the procurement ( Agree to publish? yes )

Value excluding VAT: 4500000.00 EUR

II.2)

Description

II.2.2)

Additional CPV code(s)

48440000 - Financial analysis and accounting software package

48441000 - Financial analysis software package

48442000 - Financial systems software package

48812000 - Financial information systems

72212440 - Financial analysis and accounting software development services

72212441 - Financial analysis software development services

72212442 - Financial systems software development services

II.2.3)

Place of performance

Main site or place of performance:

Ireland

II.2.4)

Description of the procurement

EirGrid has established a Framework Agreement for the provision of support and maintenance and development of all the instances of Microsoft Dynamics AX, and for all future system projects and change requests as required.
This contract will include but not be limited to the provision of;
• MS Dynamics AX Support and Maintenance Services for all current and future instances of the product
• Support and Maintenance of ZAP BI and advice on reporting strategy
• Best Practice advice / Assist EirGrid in developing Roadmap for future Microsoft Dynamics AX expansion
• All future Microsoft Dynamics AX projects
• All future system Change Requests
The Framework Agreement period will be for an initial duration of four years with the option to extend annually for up to an additional four years, subject always to the satisfactory performance of the supplier.
EirGrid envisages qualifying up to 5 Candidates from this pre-qualification process, subject to the quality of responses received

II.2.5)

Award criteria ( Agree to publish? yes )

Criteria below

Quality criterion - Name: Quality, Quantity and Balance of Human Resources - Support Services / Weighting: 10

Quality criterion - Name: Quality, Quantity and Balance of Human Resources - Consultancy Services / Weighting: 10

Quality criterion - Name: Provision of Services - Support Services / Weighting: 10

Quality criterion - Name: Provision of Services - Consultancy Services / Weighting: 10

Quality criterion - Name: Service Level Agreement (SLA) / Weighting: 5

Quality criterion - Name: Sample Project 1 / Weighting: 5

Quality criterion - Name: Sample Project 2 / Weighting: 5

Quality criterion - Name: Sample Project 3 / Weighting: 5

Quality criterion - Name: Legal / Weighting: 5

Cost criterion - Name: Support & Maintenance / Weighting: 12

Cost criterion - Name: Consultancy Services Daily Rates / Weighting: 15

Cost criterion - Name: Volume Discounts / Weighting: 5

Cost criterion - Name: Transition Costs / Weighting: 3

II.2.11)

Information about options

Options: yes

Description of options:

The Framework Agreement period will be for an initial duration of four years with the option to extend annually for up to an additional four years, subject always to the satisfactory performance of the supplier. Under Article 50.F as set out in Council Directive 2014/25/EU as transposed into Irish law by the European Union Award of Contracts by Utility Undertakings) Regulations 2016 (S.I. 286 of 2016) (the “Regulations”) and given the complexity of EirGrid system set-up, the software installed may become embedded into EirGrid systems architecture. This may lead to future contracts for continuous support. Therefore EirGrid may award future contracts for continuous support up to the maximum allowed 20 years, subject always to the satisfactory performance of the supplier.

II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)

Additional information

The total estimated spend of this contract is for the initial duration of four years and the option to extend annually for up to an additional four years.

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Negotiated procedure with prior call for competition

IV.1.3)

Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes

IV.2)

Administrative information

IV.2.1)

Previous publication concerning this procedure

Notice number in the OJ S: 2018/S 246-566235

Section V: Award of contract

Contract No: 1

Title: Microsoft Dynamics AX Support Services and Development Framework

A contract/lot is awarded: yes

V.2)

Award of contract

V.2.1)

Date of conclusion of the contract

06/12/2019

V.2.2)

Information about tenders ( Agree to publish? yes )

Number of tenders received: 3

Number of tenders received from SMEs: 0

Number of tenders received by electronic means: 3

The contract has been awarded to a group of economic operators : no

V.2.3)

Name and address of the contractor ( Agree to publish? yes )

Hitachi Solutions Europe Ltd

GB 830 5295 39

25 Old Broad Street

London

EC2N 1HQ

E-mail: cwilkinson@hitachisolutions.com

Internet address: http://www.hitachi-solutions.com

The contractor is an SME : no

V.2.4)

Information on value of the contract/lot (excluding VAT) ( Agree to publish? yes )

Initial estimated total value of the contract/lot: 4500000.00 EUR

Total value of the contract/lot: 4500000.00 EUR

Section VI: Complementary information

VI.3)

Additional information

The total estimated spend of this contract is for the initial duration of four years and the option to extend annually for up to an additional 4 years.

VI.4)

Procedures for review

VI.4.1)

Review body

The High Court

Four Courts

Dublin

Telephone: +353 18886000

Internet address: http://www.courts.ie

Contract award notice - utilities

Information