Date of dispatch of this notice: 21/11/2019
Expire date: 20/12/2019
External Reference: 2019-212328
TED Reference: 2019/S 226-554583
Contract notice
Information
Published
Contract notice
Contract notice
Directive 2014/24/EU
Section I: Contracting authority
I.1)
Name and addresses
Institute of Public Administration
0649955K
57-61 Lansdowne Road
Ballsbridge
Dublin 4
IE
Contact person:
Bernadette Kenny
Telephone:
+353 12403655
E-mail:
procurement@ipa.ie
Internet address(es):
Main address:
http://www.ipa.ie
Address of the buyer profile:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/299
I.3)
Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=157503&B=ETENDERS_SIMPLEAdditional information can be obtained from
the abovementioned address:
Tenders or requests to participate must be submitted
electronically via:
http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=157503&B=ETENDERS_SIMPLE
Tenders or requests to participate must be submitted
to the abovementioned address
I.4)
Type of the contracting authority
Body governed by public law
I.5)
Main activity
Education
Section II: Object
II.1)
Scope of the procurement
II.1.1)
Title
Framework Agreement Facilities Management Services - IPA
Reference number:
2019-002
II.1.2)
Main CPV code
79993100
-
Facilities management services
II.1.3)
Type of contract
Services
II.1.4)
Short description
The Institute of Public Administration invites applications for consideration for provision of facilities management services at its two locations - Lansdowne Road and Clonskeagh. The services comprise:
A. Facilities Management Service;
B. Monitoring Management and Maintenance of Building System;
C. Property Maintenance;
D. Cleaning Services;
E. Porter Services;
F. Reception Services;
G. Security Services;
H. Kitchen Services coordination of catering services including serving tea, coffee and sandwiches;
I. Additional Ad-Hoc Services as required over the life of the framework.
A. Facilities Management Service;
B. Monitoring Management and Maintenance of Building System;
C. Property Maintenance;
D. Cleaning Services;
E. Porter Services;
F. Reception Services;
G. Security Services;
H. Kitchen Services coordination of catering services including serving tea, coffee and sandwiches;
I. Additional Ad-Hoc Services as required over the life of the framework.
II.1.5)
Estimated total value
Value excluding VAT: 1600000.00
EUR
II.1.6)
Information about lots
This contract is divided into lots:
no
II.2)
Description
II.2.2)
Additional CPV code(s)
50700000
-
Repair and maintenance services of building installations
79993000
-
Building and facilities management services
90919000
-
Office, school and office equipment cleaning services
90919200
-
Office cleaning services
II.2.3)
Place of performance
Main site or place of performance:
Dublin, Ireland
II.2.4)
Description of the procurement
The Institute of Public Administration invites applications for consideration for provision of facilities management services at its two locations - Lansdowne Road and Clonskeagh. The services comprise:
A. Facilities Management Service;
B. Monitoring Management and Maintenance of Building System;
C. Property Maintenance;
D. Cleaning Services;
E. Porter Services;
F. Reception Services;
G. Security Services;
H. Kitchen Services coordination of catering services including serving tea, coffee and sandwiches;
I. Additional Ad-Hoc Services as required over the life of the framework.
A. Facilities Management Service;
B. Monitoring Management and Maintenance of Building System;
C. Property Maintenance;
D. Cleaning Services;
E. Porter Services;
F. Reception Services;
G. Security Services;
H. Kitchen Services coordination of catering services including serving tea, coffee and sandwiches;
I. Additional Ad-Hoc Services as required over the life of the framework.
II.2.5)
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)
Estimated value
Value excluding VAT: 1600000.00
EUR
II.2.7)
Duration of the contract, framework agreement or dynamic purchasing system
Duration in months:
48
This contract is subject to renewal:
no
II.2.9)
Information about the limits on the number of candidates to be invited
Envisaged number of candidates:
5
Objective criteria for choosing the limited number of candidates:
It is anticipated that the top 5 scoring applicants will be invited to tender, subject to that number qualifying in accordance with the criteria and rules in the qualification questionnaire.
II.2.10)
Information about variants
Variants will be accepted:
no
II.2.11)
Information about options
Options:
no
II.2.13)
Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
no
Section III: Legal, economic, financial and technical information
III.1)
Conditions for participation
III.1.1)
Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As per qualification questionnaire available to download from www.etenders.gov.ie using RFT ID 160706.
III.1.2)
Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3)
Technical and professional ability
Selection criteria as stated in the procurement documents
III.2)
Conditions related to the contract
III.2.2)
Contract performance conditions
The award of contract may involve application of the Acquired Rights Directive.
III.2.3)
Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1)
Description
IV.1.1)
Type of procedure
Restricted procedure
IV.1.3)
Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.8)
Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement
: yes
IV.2)
Administrative information
IV.2.2)
Time limit for receipt of tenders or requests to participate
Date:
20/12/2019
Local time:
12:00
IV.2.3)
Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 13/01/2020
IV.2.4)
Languages in which tenders or requests to participate may be submitted
English
IV.2.6)
Minimum time frame during which the tenderer must maintain the tender
Duration in months
: 12
(from the date stated for receipt of tender)
Section VI: Complementary information
VI.1)
Information about recurrence
This is a recurrent procurement:
yes
Estimated timing for further notices to be published:
Upon expiry of the framework agreement in 2024.
VI.3)
Additional information
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties
2) This is the sole call for competition for this service.
3) The IPA will not be responsible for any costs, charges or expenses incurred by tenderers.
4) Contract award will be subject to the approval of the competent authorities.
5) It will be a condition of this framework that tenderers are tax compliant and will furnish the relevant information to the IPA when requested to verify their tax compliance.
6) If for any reason, it is not possible to establish the framework following the conclusion of this competitive process, the IPA reserves the right to admit to the framework the next highest scoring tenderer.
7) At its absolute discretion, the IPA may elect to terminate this procurement process at any time.
8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
9) Without prejudice to the principle of equal treatment, the IPA is not obliged to engage in a clarification process in respect of applications with missing or incomplete information. Therefore, applicants are advised to ensure that they return fully completed documentation in order to avoid the risk of elimination from the competition.
2) This is the sole call for competition for this service.
3) The IPA will not be responsible for any costs, charges or expenses incurred by tenderers.
4) Contract award will be subject to the approval of the competent authorities.
5) It will be a condition of this framework that tenderers are tax compliant and will furnish the relevant information to the IPA when requested to verify their tax compliance.
6) If for any reason, it is not possible to establish the framework following the conclusion of this competitive process, the IPA reserves the right to admit to the framework the next highest scoring tenderer.
7) At its absolute discretion, the IPA may elect to terminate this procurement process at any time.
8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
9) Without prejudice to the principle of equal treatment, the IPA is not obliged to engage in a clarification process in respect of applications with missing or incomplete information. Therefore, applicants are advised to ensure that they return fully completed documentation in order to avoid the risk of elimination from the competition.
VI.4)
Procedures for review
VI.4.1)
Review body
The High Court
Four Courts
Dublin
7
IE
Telephone:
+353 18886000
E-mail:
highcourtcentraloffice@courts.ie
Internet address:
www.courts.ie
VI.4.4)
Service from which information about the review procedure may be obtained
Consult legal advisor
x
IE