Date of dispatch of this notice: 07/10/2019
External Reference: 2019-254871
TED Reference: 2019/S 196-476452
Contract award notice
Information
Published
Contract award notice
[NoticeContractAward]
[NoticeContractAwardSub]
[Directive201424]
[Section1]: [Ca]
I.1)
[NameAddressContact]
Dublin City Council
N/A
Civic Offices, Wood Quay
Dublin 8
Dublin
IE
[Contactpoint]:
Elaine Butler
[AddressPhone]:
+353 2225559
[AddressEmail]:
elaine.butler@dublincity.ie
[Internets]:
[UrlGeneral]:
http://www.dublincity.ie
[UrlBuyerprofile]:
https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/267
I.4)
[CaType]
[MaintypeLocalauth]
I.5)
[Mainactivity]
[MainactivGeneral]
[Section2]: [Object]
II.1)
[QuantityScopeContract]
II.1.1)
[TitleContract]
RFT to Form a Single Party Framework for the provision of Fine Arts Insurance for The Hugh Lane Gallery
[Fileref]:
HLG2019
II.1.2)
[CpvMain]
66510000
-
II.1.3)
[TypeContract]
[Services]
II.1.4)
[DescrShort]
Dublin City Council seeks to establish a Single Party Framework for a maximum term of four (4) years, for the provision of Fine Arts Insurance Services for The Hugh Lane Gallery. An initial contract will be awarded for a period of three (3) years from the awarding date with an option to extend for a period of up to 12 months at the sole discretion of Dublin City Council under the same terms and conditions, based on annual reviews of operations.
The initial contract is for the provision of Fine Arts Insurances Services for Dublin City Gallery, The Hugh Lane.
PERIOD: 1st December 2019 to 30th November 2022 (both days included), with an option to extend the contract for a further year, at the discretion of Dublin City Council up to and including 30th November 2023.
The initial contract is for the provision of Fine Arts Insurances Services for Dublin City Gallery, The Hugh Lane.
PERIOD: 1st December 2019 to 30th November 2022 (both days included), with an option to extend the contract for a further year, at the discretion of Dublin City Council up to and including 30th November 2023.
II.1.6)
[LotsInfo]
[DivisionLots]:
[No]
II.2)
[Description]
II.2.2)
[CpvAdditional]
66000000
-
II.2.3)
[PlacePerformance]
[MainsiteplaceWorksDelivery]:
Hugh Lane Gallery, Dublin
II.2.4)
[DescrProcurement]
Dublin City Council seeks to establish a Single Party Framework for a maximum term of four (4) years, for the provision of Fine Arts Insurance Services for The Hugh Lane Gallery. An initial contract will be awarded for a period of three (3) years from the awarding date with an option to extend for a period of up to 12 months at the sole discretion of Dublin City Council under the same terms and conditions, based on annual reviews of operations.
For the avoidance of all doubt, the maximum Framework Agreement Term is four years, however contracts may be awarded which extend beyond the lifetime of the Framework.
It is emphasised that a framework agreement constitutes no guarantee to purchase a specific quantity of services from a particular economic operator. Indeed, Dublin City Council reserves the right to operate outside of the framework agreement at its discretion, particularly should it become apparent that doing so would offer greater value for money.
The initial contract is for the provision of Fine Arts Insurances Services for Dublin City Gallery, The Hugh Lane.
PERIOD: 1st December 2019 to 30th November 2022 (both days included), with an option to extend the contract for a further year, at the discretion of Dublin City Council up to and including 30th November 2023.
For the avoidance of all doubt, the maximum Framework Agreement Term is four years, however contracts may be awarded which extend beyond the lifetime of the Framework.
It is emphasised that a framework agreement constitutes no guarantee to purchase a specific quantity of services from a particular economic operator. Indeed, Dublin City Council reserves the right to operate outside of the framework agreement at its discretion, particularly should it become apparent that doing so would offer greater value for money.
The initial contract is for the provision of Fine Arts Insurances Services for Dublin City Gallery, The Hugh Lane.
PERIOD: 1st December 2019 to 30th November 2022 (both days included), with an option to extend the contract for a further year, at the discretion of Dublin City Council up to and including 30th November 2023.
II.2.5)
[AwardCriteria]
[AwardCriteriaBelow]
[AwardCriterionQuality]
-
[AwardCriterionName]:
Methodology
/
[Weighting]:
60%
[Price]
-
[Weighting]:
40%
II.2.11)
[OptionsInfo]
[Options]:
[Yes]
[OptionsDescr]:
Dublin City Council seeks to establish a Single Party Framework for a maximum term of four (4) years, for the provision of Fine Arts Insurance Services for The Hugh Lane Gallery. An initial contract will be awarded for a period of three (3) years from the awarding date with an option to extend for a period of up to 12 months at the sole discretion of Dublin City Council under the same terms and conditions, based on annual reviews of operations.
For the avoidance of all doubt, the maximum Framework Agreement Term is four years, however contracts may be awarded which extend beyond the lifetime of the Framework.
It is emphasised that a framework agreement constitutes no guarantee to purchase a specific quantity of services from a particular economic operator. Indeed, Dublin City Council reserves the right to operate outside of the framework agreement at its discretion, particularly should it become apparent that doing so would offer greater value for money.
The initial contract is for the provision of Fine Arts Insurances Services for Dublin City Gallery, The Hugh Lane.
PERIOD: 1st December 2019 to 30th November 2022 (both days included), with an option to extend the contract for a further year, at the discretion of Dublin City Council up to and including 30th November 2023.
For the avoidance of all doubt, the maximum Framework Agreement Term is four years, however contracts may be awarded which extend beyond the lifetime of the Framework.
It is emphasised that a framework agreement constitutes no guarantee to purchase a specific quantity of services from a particular economic operator. Indeed, Dublin City Council reserves the right to operate outside of the framework agreement at its discretion, particularly should it become apparent that doing so would offer greater value for money.
The initial contract is for the provision of Fine Arts Insurances Services for Dublin City Gallery, The Hugh Lane.
PERIOD: 1st December 2019 to 30th November 2022 (both days included), with an option to extend the contract for a further year, at the discretion of Dublin City Council up to and including 30th November 2023.
II.2.13)
[EuProgrInfo]
[EuProgrRelated]:
[No]
II.2.14)
[InfoAdditional]
Please consult the assocaited documentation which contains full instructions regarding the submission of tenders and is avaiable to download from etenders.go.ie using RFT156201
[Section4]: [Procedure]
IV.1)
[Description]
IV.1.1)
[TypeProcedure]
[ProctypeOpen]
IV.1.3)
[FrameworkContractDpsInfo]
[NoticeInvolvesFramework]
IV.1.8)
[GpaInfo]
[GpaCovered]
: [Yes]
IV.2)
[InfoAdmin]
IV.2.1)
[PubPrevious]
[NumberOj]: 2019/S 166-406696
[Section5]: [AwardOfContract]
[ContractNumber]: 1
[TitleContract]: RFT to Form a Single Party Framework for the provision of Fine Arts Insurance for The Hugh Lane Gallery
V.1)
[AwardNoawardInfo]
[AwardNoaward]
[AwardNoTenders][Section6]: [InfoComplement]
VI.3)
[InfoAdditional]
1.Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Act.
2.It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.
3.Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.
4.Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
5.Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.
6.The framework agreement is primarily for use by the Culture, Recreation & Economic Services Department, Hugh Lane Gallery, but may also be extended for use by other divisions of Dublin City Council as requirements arise.
7.Emailed/faxed/late tenders will not be accepted.
8.Suppliers should note the following when making their submission:
• To enable submission of multiple documents concurrently, download and install the ‘Upload Manager ActiveX’ facility to your eTenders user profile.
• When using the ‘Upload Manager’ facility do not use the ‘Schedule’ option.
• Instead, use only the ‘Upload’ option, which will enable monitoring of the upload.
• Suppliers who do not use the Upload Manager can upload individual files, however please ensure to allow sufficient time for upload.
• There is a maximum upload limit of 2GB per document. Documents larger than this should be divided into smaller files prior to upload.
• Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Tel: 353 (0)21 2439277 (09:00am–17:30pm GMT)
9.Tenders may be submitted in English or in the Irish language.
10.Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA).
11.Appeals procedure: The body to whom appeals should be addressed is – The High Court, Four Courts, Inns Quay, Dublin 7.
12.All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID: 156201) as a specific question. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on www.etenders.gov.ie. The details of the person making a query will not be disclosed when circulating the response.
All queries must be submitted before 16th September 2019 @ 12 noon to enable issue of responses to all interested parties.
13.Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence
2.It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.
3.Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.
4.Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
5.Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.
6.The framework agreement is primarily for use by the Culture, Recreation & Economic Services Department, Hugh Lane Gallery, but may also be extended for use by other divisions of Dublin City Council as requirements arise.
7.Emailed/faxed/late tenders will not be accepted.
8.Suppliers should note the following when making their submission:
• To enable submission of multiple documents concurrently, download and install the ‘Upload Manager ActiveX’ facility to your eTenders user profile.
• When using the ‘Upload Manager’ facility do not use the ‘Schedule’ option.
• Instead, use only the ‘Upload’ option, which will enable monitoring of the upload.
• Suppliers who do not use the Upload Manager can upload individual files, however please ensure to allow sufficient time for upload.
• There is a maximum upload limit of 2GB per document. Documents larger than this should be divided into smaller files prior to upload.
• Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Tel: 353 (0)21 2439277 (09:00am–17:30pm GMT)
9.Tenders may be submitted in English or in the Irish language.
10.Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA).
11.Appeals procedure: The body to whom appeals should be addressed is – The High Court, Four Courts, Inns Quay, Dublin 7.
12.All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID: 156201) as a specific question. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on www.etenders.gov.ie. The details of the person making a query will not be disclosed when circulating the response.
All queries must be submitted before 16th September 2019 @ 12 noon to enable issue of responses to all interested parties.
13.Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence
VI.4)
[AppealsProcedure]
VI.4.1)
[AppealsBody]
The High Court
Chief Registrar, High Court, Inns Quay
Dublin
Dublin 7
IE
[AddressPhone]:
+353 18886000
[AddressEmail]:
HighCourtCentralOffice@courts.ie
VI.4.3)
[AppealsLodging]
[AppealsDeadline]:
please consult your solicitor