ETENDERS

Contract award notice

Information

Published

Date of dispatch of this notice: 31/07/2019

External Reference: 2019-257743

TED Reference: 2019/S 147-362486

Contract award notice

Contract award notice

Results of the procurement procedure

Directive 2014/24/EU

Section I: Contracting authority

I.1)

Name and addresses

The Pensions Authority
9584039R
Verschoyle House
Dublin 2
28/30 Lower Mount St
IE
Contact person: Ciarán Holahan
Telephone: +353 016131911
E-mail: cholahan@pensionsauthority.ie
Internet address(es):
Main address: http://www.pensionsauthority.ie
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1189

I.2)

Joint procurement

The contract is awarded by a central purchasing body
I.4)

Type of the contracting authority

Body governed by public law
I.5)

Main activity

Other activity:  An independent statutory body responsible for the regulation of occupational pension schemes.

Section II: Object

II.1)

Scope of the procurement

II.1.1)

Title

Installation, support and maintenance of Finance, Payroll and HR systems
Reference number:  TPA-FinPayHR-2019
II.1.2)

Main CPV code

48440000  -  Financial analysis and accounting software package
II.1.3)

Type of contract

Services
II.1.4)

Short description

The Authority wishes to procure a single economic operator to provide the installation, support and maintenance of Finance, HR and Payroll systems. The contract will be for an initial period of two years with the option of two further 12 month extensions. The Authority is seeking to commence the contract in Q2 2019 with the aim of going live with the system in Q3 2019.
II.1.6)

Information about lots

This contract is divided into lots: no
II.1.7)

Total value of the procurement

Value excluding VAT:  244946.00  EUR
II.2)

Description

II.2.2)

Additional CPV code(s)

48000000  -  Software package and information systems
48441000  -  Financial analysis software package
48442000  -  Financial systems software package
48443000  -  Accounting software package
48444000  -  Accounting system
48444100  -  Billing system
48450000  -  Time accounting or human resources software package
48812000  -  Financial information systems
II.2.3)

Place of performance

Main site or place of performance:  
28/30 Lower Mount Street, Dublin 2, D02 KX27
II.2.4)

Description of the procurement

The Authority wishes to procure a single economic operator to provide the installation, support and maintenance of Finance, HR and Payroll systems. The contract will be for an initial period of two years with the option of two further 12 month extensions. The Authority is seeking to commence the contract in Q2 2019 with the aim of going live with the system in Q3 2019.
II.2.5)

Award criteria

Criteria below
Quality criterion  -  Name:  Company and organisation  /  Weighting:  5
Quality criterion  -  Name:  General requirements and IT requirements  /  Weighting:  5
Quality criterion  -  Name:  Finance System  /  Weighting:  15
Quality criterion  -  Name:  Payroll System  /  Weighting:  10
Quality criterion  -  Name:  HR System  /  Weighting:  10
Quality criterion  -  Name:  Support and maintenance  /  Weighting:  10
Quality criterion  -  Name:  Installation and development  /  Weighting:  15
Price  -  Weighting:  30
II.2.11)

Information about options

Options: no
II.2.13)

Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

Section IV: Procedure

IV.1)

Description

IV.1.1)

Type of procedure

Open procedure
IV.1.3)

Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
IV.1.8)

Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement : yes
IV.2)

Administrative information

IV.2.1)

Previous publication concerning this procedure

Notice number in the OJ S: 2019/S 072-170583

Section V: Award of contract

Contract No: 1

Title: Installation, support and maintenance of Finance, Payroll and HR systems

A contract/lot is awarded: yes
V.2)

Award of contract

V.2.1)

Date of conclusion of the contract

12/07/2019
V.2.2)

Information about tenders

Number of tenders received:  2
Number of tenders received from SMEs:  2
Number of tenders received from tenderers from other EU Member States:  1
Number of tenders received from tenderers from non-EU Member States:  0
Number of tenders received by electronic means:  2
The contract has been awarded to a group of economic operators :  no
V.2.3)

Name and address of the contractor

Sherwood Systems Limited
Unit C, Forestview 6 Purdy’s Lane
Belfast
BT8 7AR
UK
E-mail: info@sherwoodsys.com
Internet address: http://sherwoodsys.com/

The contractor is an SME : yes
V.2.4)

Information on value of the contract/lot (excluding VAT)

Initial estimated total value of the contract/lot:  300000.00  EUR
Total value of the contract/lot:  244946.00  EUR

Section VI: Complementary information

VI.4)

Procedures for review

VI.4.1)

Review body

The High Court of Ireland
The Four Courts, Inns Quay
Dublin 7
IE
Internet address: www.courts.ie